Apprenticeships as professional development for current staff
- A diverse range of apprenticeship occupations is available – See our 1-page guides below:
- No training fees - The University Apprenticeships Levy will pay for Apprenticeship training and assessment, including end-point assessment.
- No change to salary - Current staff remain on their current pay grade for their substantive position.
- Support with training - Guided learning through our training providers, access to our apprentice mentor programme, and regular review meetings.
- No age limit - All ages considered from 16 years and above.
- Terms and conditions of employment will remain the same - However, a minimum of 20% of the applicant’s time must be allocated to off-the-job training, this must be completed during normal contracted working hours. Off-the-job training will vary depending on the programme and might include training delivered at your place of work, day release, block release, online learning or blended learning approach (see Apprenticeships off-the-job training factsheet, off-the-job training guidance, policy, and myth busters).
The applicant must:
- Have a contract of employment of 0.8 FTE or above.
The Institute for Apprenticeships states that:
- The chosen apprenticeship may be at the same level as, or at a lower level than, a qualification the applicant already holds. It should allow the apprentice to acquire substantive new skills and the content must be materially different from any prior qualification or a previous apprenticeship.
- English and Maths will be required at a minimum of Level 2 (GCSE grade 4/C or above) prior to the Assessment.
- Apprentices must meet the minimum qualifications required to start the training, as stipulated by the training provider.
UK Government Apprenticeship Funding Rules state that:
- The apprentice must have a contract of employment with the University which is long enough for them to complete the apprenticeship successfully (including the end-point assessment). Therefore if the apprentice is on a fixed-term contract, the contract end date must be after the expected apprenticeship training completion date.
- The apprentice must have a job role (or roles) with the University that provides the opportunity for them to gain the knowledge, skills and behaviours needed to achieve their apprenticeship.
- The apprentice must have appropriate support and supervision on the job, by the line manager, to carry out their job role.
The individual must:
- Start their apprenticeship after the last Friday in June of the academic year in which they have their 16th birthday. No upper age limit.
- Be able to complete the apprenticeship within the time they have available. If you know an individual is unable to complete the apprenticeship in the time they have available, they must not be funded.
- Spend at least 50% of their working hours in England over the duration of the apprenticeship. When determining eligibility at the start of the apprenticeship, you must be confident that the apprentice will spend at least 50% of their working hours in England over the duration of the apprenticeship. For working hours to be counted in the 50% limit, they must be regular, planned, and known at the start of the apprenticeship.
- You must make separate arrangements with the relevant devolved administration if you are planning to deliver 21 apprenticeships to individuals who spend more than 50% of their working hours in a devolved administration over the duration of their apprenticeship, including time spent on off-the-job training. Have the right to work in England.
- The individual must have a valid and eligible residency status.
- UK nationals are eligible for funding if they have been ordinarily resident in the UK, the British Overseas Territories, or Crown Dependencies (the Channel Islands and the Isle of Man) for at least the previous three years before the start of the apprenticeship.
- Right of Abode in the UK - The right of abode is a status under United Kingdom immigration law that gives an unrestricted right to live in the United Kingdom. It was introduced by the Immigration Act 1971. Individuals with the right of abode are eligible for funding if they:
- have been ordinarily resident in the UK, the British Overseas Territories, or Crown Dependencies (the Channel Islands and the Isle of Man) for at least the previous three years before the start of the apprenticeship.
- UK nationals in the EEA - In line with the government guidance, UK nationals who have been living in the EEA prior to their apprenticeships are eligible for funding if they:
- have been ordinarily resident in the EEA for at least the previous three years before the start of the apprenticeship; or
- have been ordinarily resident in a combination of the UK and EEA for at the previous three years before the start of the apprenticeship. EEA nationals in the UK
- Irish nationals are eligible for funding if they have been ordinarily resident in the UK, Ireland, or the EEA for at least the previous three years before the start of the apprenticeship.
- All other EEA nationals are eligible for funding if they have obtained either pre-settled or settled status under the EU Settlement Scheme; have been ordinarily in the EEA, Gibraltar, or the UK for at least the previous three years before the start of the apprenticeship.
- Non-UK nationals. A non-UK national (with exception to those that fall into the categories above) is eligible for funding if they have permission from the UK government to live in the UK (not for educational purposes) and have been ordinarily resident in the UK for at least the previous three years before the start of the apprenticeship.
See page 95 of the Apprenticeship Funding Rules for the full details.
The introduction of Higher and Degree Apprenticeships provides an opportunity for existing staff to enhance existing skills, develop new skills and increase their professional knowledge.
- Complete application - complete the Staff Professional Development Request - Use Google Chrome web browser for best results. Once you have submitted it your Line Manager then approves/rejects, endorses and adds a statement of support to the request. This then goes to the HR team to approve/reject. The completed application is sent to the HR team to approve/reject. Note: Approval of the application does not guarantee you a place on the apprenticeship, but is the first step towards it.
- Complete Training Provider Documentation and Sign up Process – once your application is approved by your line manager and People Services, your details will be sent to the Training Provider. The Training Provider will check your eligibility and any accreditation to prior learning, you will be required to complete the Training Provider's admissions process forms and on-boarding/induction. You may also be required to complete online functional skills assessments for English and Maths.
Current Staff on Higher and Degree Apprentices will be paid the grade for their substantive position.
Annual pay progression, under the agreed Conditions of Employment, is 'Subject to satisfactory performance and subject to a minimum of six months’ service in the grade, increments are payable on 1 August each year until the top progression point of the grade is reached.’
‘Normal’ progression points are awarded where the performance of an employee is assessed as ‘satisfactory’. Annual progression through the ‘normal progression range’ is conditional upon the employee fully meeting the requirements of their role.
Other terms of employment
The apprentice will remain on their current contract of employment and will be expected to adhere to the University's terms and conditions of employment. Where there are issues with performance or attendance, for example, the University and Provider will work together as a whole, although the normal University performance management procedures will apply.
The apprentice will:
- Sign an apprenticeship agreement and commitment statement to confirm arrangements between the apprentice, training provider and the University.
- Undertake off-the-job training outside of your normal day-to-day working environment towards the achievement of your apprenticeship (this can include training delivered at your normal place of work, but is not part of your normal working duties).
- Champion and support Apprenticeships at the university and in your own networks (media, photographs, events, articles, web, and case studies).
Want to know more about what training is available?
- Higher and degree apprenticeships - Provides information on the opportunities, progression and benefits of doing a higher or degree apprenticeship
- A guide to apprenticeships - Find out what it’s like to be an apprentice – the opportunities, benefits and just how far an apprenticeship can take you in the future
Changes in Circumstances
You will be able to continue your apprenticeship. Your new line manager should support you with your 20% off-the-job commitment until you complete.
(Funding Rules page 77 refers)
If you change employer but continues the same apprenticeship with the same main provider (Where there is no break in employment or a break of 30 days or less)
Effect on funding - Funding from the University’s apprenticeship service account stops, using a stop date that corresponds with the date you changed employer/left the university. Funding continues based on agreement with the new employer using the funds in their apprenticeship service accounts, transfer of levy funds or government co-investment. The funding band cap will apply to the total cost across both employers. The number of days in learning with the University are added to the days in learning with the new employer to calculate when payments are due.
Your new employer and main provider must:
- Agree on a price for the remainder of the apprenticeship training and assessment taking into account relevant learning from the first employer.
- Register the apprentice on the apprenticeship service for funding to start;
- Confirm arrangements for, and start paying, co-investment if appropriate.
(Funding Rules page 79 refers)
If you are made redundant on or after 15 October and, on the day of dismissal, are within six months of the final day of your apprenticeship practical period OR you have completed at least 75% of the practical period.
Effect on funding - Funding from the University’s apprenticeship service account stops. The stop date that you apply in your account must correspond with the date you are made redundant. You will be funded through 100% government co-investment until completion.
The main provider must:
- Support you to find a new job;
- Retain evidence of when you were made redundant, and report the change in employment status to the ESFA; and
- Refer to the “If you change your employer but continue the same apprenticeship” scenario above, where a new employer is found.
Want to know more about what training is available?
- Search all apprenticeships - The IFA website lists all apprenticeship standards.
- Become an apprentice - Read more about becoming an apprentice.
Please contact email@example.com for more advice.