Records Management

We will only retain your personal data as long as necessary for the purposes described in our Privacy Notices. We may still need to hold your personal data for a period of time to satisfy statutory/legal obligations and/or to meet administrative requirements. Data will be securely destroyed when no longer required.

Generally speaking, we will retain your personal data for 6 years after the end of your accommodation contract, but if there is no need for us to keep such information for that long then we will delete it sooner. If you create an accommodation account but decide not to proceed, or you start an application for accommodation which is not then submitted, we will retain your information for a maximum of 3 months beyond the end of the academic year you were applying for.

You can view the full Residential Services Records Retention Schedule via the link below:

We work in line with the guidance provided in the University’s Record Management Policy and Retention Schedule‌.