2 students with yellow T shirts on Piazza - Post offer Open Day

Student Ambassador Management System

The University of Exeter has developed a web-based tool that will help you manage events which require the employment of Student Ambassadors.

Key features

  • A database of active Student Ambassadors including photographic identification and comprehensive personal details for each Ambassador.
  • An online Events Calendar with event details and Ambassadorial requirements for each event that can be edited or added to by an administrator. Student Ambassadors are able to declare in interest in working at an event via this online calendar.
  • Work allocation for each event is carried out automatically by the system, utilising a ‘fairness’ algorithm to ensure work is spread as evenly as possible. Automatic allocations can be manually overridden if a particular individual is desired for a specific event.
  • E-mail notification to Student Ambassadors selected for an event, with details of the date, time and location of the event as well as all event information relevant to the selected Ambassador.
  • Accurate records of the hours worked by each ambassador, which can be exported as a monthly spreadsheet for payroll purposes. Student Ambassadors also have the ability to put in claims for non-scheduled work for consideration and approval.

Key benefits

  • Integration: All aspects of the management of Student Ambassador activities are housed in one program meaning a consistent approach to management is adopted throughout all departments using the system.
  • Improved time management: The online calendar and automated job allocation means time and effort no longer needs to be spent on the advertisement of events and the allocation of roles.
  • User friendliness: The intuitive layout means that administrators and Student Ambassadors will be able to easily navigate the system.
  • Time sheet free: The automatic collation of hours worked and processing of the due payment means Student Ambassadors no longer need to worry about the completion of time sheets.

2015 Pricing

Please Contact us for details

Contact details

For more information or to arrange a demonstration please contact:

Student Ambassador Management System Enquiries

Email