Staff

Prospective staff

Please be assured that the University continues to welcome applicants from all over the world. We value and understand the crucial role that our EU colleagues play at the University and the UK as a whole. If the UK agrees an exit deal with the EU, then the withdrawal agreement will come into force. This will allow EU citizens who arrive before 31 December 2020 to apply for the EU Settlement Scheme before 30 June 2021. This scheme allows you to work and live in the UK. 

If the UK exits the EU without a deal, then the arrangements announced by the UK government on 29 January will apply – the European temporary leave to remain scheme will allow EU citizens to come to work in the UK after Brexit date.

As you will see, whether or not an agreement is reached, it will be possible for you to come and work after Brexit date, if you are successful in applying for roles with the University. We have supported our staff throughout this difficult and uncertain time and will continue to do everything in our power to ensure we update and support our staff – our webpages and messages to staff are updated frequently. We hope this reassures you, and are looking forward to your application.

You will not need a visa to travel to the UK and begin work. If the UK exits the EU with a deal, as long as you are resident in the UK by 31 December 2020, you will be able to travel and work freely, and if you wish to remain in the UK past this date, you will be able to apply for settled status / pre-settled status under the EU Settlement Scheme at any point before 30 June 2021. Under the terms of this scheme, you can stay in the UK until you have been resident for five years, at which point you can apply for settled status. This status gives you indefinite leave to remain in the UK.

If the UK exits the EU without a deal, only people who are resident in the UK by Brexit date will be eligible for the EU Settlement Scheme. You will still be able to travel to the UK and begin work, but you will need to apply for a three-year Temporary Visa within three months of arriving in the UK. The European temporary leave to remain scheme will allow EU citizens to come to work in the UK after Brexit date. After the end of the three year visa, you will need to apply for a visa under the new immigration scheme that will come into force from 1 January 2021. The UK Government has not confirmed details of this scheme yet.

Staff who are EU, EEA or Swiss Nationals

If you have arrived in the UK prior to Brexit date and have been working and/or have documents to prove this (eg student registration,) then you should be considered resident in the UK and able to apply for the EU Settlement Scheme, even if the UK leaves the EU without an exit deal. If the UK agrees an exit deal with the EU, this timeline will be extended to cover anyone who arrives in the UK before 31 December 2020.

No, you do not need to apply for pre-settled or settled status before the UK exits the EU. If you are already resident in the UK, you will be able to apply for pre-settled or settled status at any point before 31 December 2020 (if the UK leaves the EU without an exit deal) or 30 June 2021 (if the UK agrees an exit deal with the EU.)

All EU nationals currently living in the UK (including students) are now able to apply for a new immigration status, through the EU Settlement Scheme. If you plan to live, study, or work in the UK past the end of the planned implementation period on 31 December 2020, you’ll need to make an immigration application under the EU Settlement Scheme before that date.

The UK government has announced the provisions for EU nationals entering the UK from 30 March 2019 if the country leaves the UK without agreeing an exit deal. It has been confirmed that EU nationals will be able to leave/re-enter the UK as normal during the implementation period. Therefore, if you will be leaving the UK during the Easter holidays or at any other time during the implementation period, you will be able to re-enter the country and will still be eligible to apply to the EU Settlement Scheme. However, you may wish to apply to this scheme soon to get your status established as early as possible.

The application is made entirely online and is free (although a fee of £65 is charged to applicants applying prior to 30 March 2019 which will be refunded after that date.) Detailed information is available on the Home Office website. The trained immigration advisors in the University’s International Student Support Office can help you to prepare and submit your application. The scheme is currently open to EU nationals only. EEA and Swiss nationals will be able to apply from 30 March 2019.

 

The application is made entirely online and is free (although a fee of £65 is charged to applicants applying prior to 30 March 2019 which will be refunded after that date.) Detailed information is available on the Home Office website. You can find further information about applying for the settlement scheme on our webpages. The scheme is currently open to EU nationals only. EEA and Swiss nationals will be able to apply from 30 March 2019.

There is a great deal of information on the Home Office website that will talk you through the process. You will need to use the EU exit: ID document checker app. For more information please see the Home Office web pages.

Yes, the Home Office now provide information regarding the settlement scheme in 26 other languages. For more information please check the Home Office web pages.

Once you have applied for the scheme and have confirmation of your status, you can apply for your child / children who are eligible. You will be able to provide your application reference number for your child / children’s application, which automatically grants them the same status as you (subject to the other standard checks.) Detailed information is available on the Home Office website

Settled status is linked to your passport number and so you will need to update your status with your new passport number. Please note that currently you must send your passport away to do this. You may wish to consider applying for settled status after you receive your new passport.

If you paid a fee when you applied to the EU Settlement Scheme, you’ll receive a refund after 30 March.  This will happen automatically and you do not need to do anything – the money will be refunded to the card you used to pay the application fee, although this can take 10 working days.  You should also receive an email from the Home Office confirming your refund has been processed, once your card has been refunded.  More information is given on the Government webpages.

EU, EEA and Swiss nationals will be able to travel in and out of the UK without a visa until 31 December 2020, even if the UK exits the EU without a deal. If you are currently resident in the UK, you do not need to apply for settled status / pre-settled status before travelling outside the UK. If you will be outside the UK for a lengthy period of time, you may wish to apply for settled status / pre-settled status before you go.

EU, EEA and Swiss nationals will be able to travel in and out of the UK without a visa until 31 December 2020, even if the UK does not agree an exit deal with the EU. If you are currently resident in the UK, you do not need to apply for settled/pre-settled status before travelling outside the UK.

However, if you have not already applied for Settled Status or Pre-Settled Status, we would encourage you to consider doing this during the current extended pilot – see https://www.gov.uk/guidance/eu-settlement-scheme-public-test-phase-applicant-eligibility

And https://www.gov.uk/guidance/using-the-eu-exit-id-document-check-app

You should consider this particularly if you will be outside the UK for a lengthy period of time as there may be a benefit to obtaining your settled/pre-settled status before you go. Note that during the pilot:

  • You must be in the UK at the time of your application.
  • You will need to pay the £65 fee, but the UK Government will refund this to you.
  • You will need to have a valid passport or Biometric Residence Card with a chip.
  • If the Android AP cannot read the chip in your passport, you will be asked to send your passport to the Home Office for manual checking. Details of how you can do this are provided in the application. The Government webpages state that they will return your documents without delay.

You will not need to get a visa to travel to the UK. If the UK agrees an exit deal with the EU, as long as you are resident in the UK by 31 December 2020, you will be able to travel freely and if you wish to remain in the UK past that date, you will be able to apply for pre-settled/settled status under the EU Settlement Scheme at any point before 30 June 2021. If the UK leaves the EU without an exit deal, only people who are resident in the UK by Brexit date will be eligible for the EU Settlement Scheme. You will still be able to travel to the UK, but you will need to apply for a three-year Temporary Visa within three months of arriving in the UK. The details of this visa have not yet been confirmed.

For inward trips, by academics from Universities in the EU, the announcement by the UK Government covers this.  Researchers will be able to come to the UK for up to 3 months. If they intend to stay longer then they will need to apply for European Temporary Leave to Remain

For outward trips by UK-based staff, the picture is not entirely clear. According to the report, the EU is proposing that UK citizens coming to the Schengen area for a short stay (90 days in any 180 days) should be granted visa free travel provided this is reciprocated by the UK. Since the UK government has now said that it does not intend to require a visa from EU citizens travelling to the UK up to 3 months, we expect this to be confirmed in due course.

Staff involved in Horizon 2020 research funding, and other EU research funds such as Interreg, ERASMUS+ and EMFF

If the UK leaves with a deal, your funding will continue come from Horizon 2020 / ERC as normal.

If the UK leaves without a deal, the UK Government guarantees to underwrite all funds secured through Horizon 2020 before Brexit.   The Research Services EU Team have logged all grants into the UKRI system which will be used in any new funding arrangement. New grants signed between now and the day the UK leaves the EU will continue to be recorded by the team.

If you are applying for a collaborative grant, you can continue to apply to Horizon 2020 after the Brexit date. The funding may either come from the programme or from the UK government, depending on the outcome of the negotiations on the Withdrawal Agreement, see previous questions.

However if you want to apply for a European Research Council grant, or to host a Marie Curie Fellow, you will only be able to do this if we have left the European Union having either signed the Withdrawal Agreement, or having agreed to continue paying into the 2019 budget.

The UK Government guarantees to underwrite all funds secured through structural funding before the UK leaves the EU. If the UK leaves the EU without a deal, this will make the funding guarantee more uncertain. We will provide an update as soon as this situation becomes clearer.

You don’t need to do anything. This work has been done by the EU/International Team in Research Services and will be kept up to date as new awards are received.

You can apply in the normal way until Brexit date. Until that time we are still a Member State of the European Union. Funds for successful projects should be provided either through the programme or directly by the UK government depending on the outcome of Brexit negotiations – see further questions below.

There are two main possibilities:

1. The EU Commission has agreed a Regulation concerning the continued contribution of the UK to the EU’s 2019 budget in the event of no deal. This is on the basis of honouring commitments made to this budget whilst still a Member State. If the UK government agrees to this proposal, we would still be able to bid to and receive funding from the programmes in the normal way throughout 2019. There would be no additional administrative burdens on either side during this time; OR

2. If there is no agreement to proceed with paying into the 2019 budget, the UK Government has committed to ensure that all existing projects and all ultimately successful applications submitted before Brexit day, including stage 1 applications, are funded. The money for this will come from UK Government funds. This is called the ‘underwrite guarantee’.

The guarantee will be administered by UKRI. As part of the preparations for this eventuality, UKRI are collecting data on all the live grants held by UK organisations through a new online database. All data connected with Exeter projects has already been uploaded and we will continue to keep this up to date as we move towards Brexit date. There is no need for academics and research staff to upload any data.

Procedures for managing grants supported by the underwrite guarantee after Brexit date have not yet been released.

If you are applying for a collaborative grant, you can continue to apply to Horizon 2020 after 29 March 2019. The funding may either come from the programme or from the UK government, depending on the outcome of the negotiations on the Withdrawal Agreement, see previous questions.

However if you want to apply for a European Research Council grant, or to host a Marie Curie Fellow, you will only be able to do this if we have left the European Union having either signed the Withdrawal Agreement, or having agreed to continue paying into the 2019 budget.

Third country participation is a well-established part of Horizon 2020 - entities from third countries currently participate in and lead consortia in a wide range of collaborative programmes. The UK government is seeking further discussions with the European Commission on the detail of our participation as a third country and how funding for consortia would work.

In principle the above approach applies to other types of fund such as Interreg, ERASMUS+, EMFF etc, that is, if we sign the Withdrawal Agreement there will be no Brexit impact; if we agree to pay into the 2019 budget there will be no Brexit impact this year, but if we leave with no deal the UK Government will underwrite current projects and applications. There are specific government guidance notes on different schemes listed below.

In principle the above approach applies to other types of fund such as Interreg, ERASMUS+, EMFF etc, that is, if we sign the Withdrawal Agreement there will be no Brexit impact; if we agree to pay into the 2019 budget there will be no Brexit impact this year, but if we leave with no deal the UK Government will underwrite current projects and applications. There are specific government guidance notes on different schemes listed below.

You can contact the EU/International team in the University at euresearch@exeter.ac.uk.

Field trip leads

If you are accompanying students on a field trip, please encourage your students to read the FAQs on travel for students on these pages. Please also check your passport in advance of travel and read the further guidance below.

We are planning for all field trips to go ahead. However, you should take these steps if you have a fieldtrip planned in the EU after Brexit:

  • Read the travel advice FAQs below
  • Ensure your passport is still valid for at least six months from the date you arrive in another European country. If this is not the case, take steps now to renew your passport.
  • Register your trip on the International Travel Form. This will ensure that you have health insurance cover. You should continue to carry your European Health Insurance Card (EHIC) with you.
  • If you are driving on your trip, register for an international driving permit.

For all fieldtrips within Europe (outside of the UK), the University’s travel insurer will continue to provide cover for emergency medical expenses for travellers who have completed the relevant on line travel form via the International Travel webpage.  You should continue to carry your European Health Insurance Card (EHIC) with you for all travel to Europe, and use it where applicable.

If you are a study abroad or Erasmus+ student, you should continue to make your own arrangements for travel insurance for the duration of your trip.  You can arrange and pay for this via the University’s travel insurer via the Undergraduate travel insurance webpage, or you can arrange your own insurance from the open market. You should also continue to carry your European Health Insurance Card (EHIC) with you, and use it where applicable.

If you are going on a visit to the EU with a Guild, Athletic Union or FXU society or club, you should check with them the insurance arrangements in place. You should continue to carry your European Health Insurance Card (EHIC) with you for all travel to Europe, and use it where applicable.

Staff involved in recruiting colleagues

We understand that as recruiting panels you may be asked questions by candidates from the EU. The below information below is designed to help you respond to these queries.   If you are receiving queries or information to show that candidates are not coming here due to Brexit please feed back to the recruitment team to ensure we have the most up to date information. This will help us give an accurate effect that Brexit is having on our recruitment. 

When the EU is discussed with regard to living and working in the UK, people are generally referring to the EEA nations.  These nations are as follows:

Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland*, Ireland, Italy, Latvia, Lichtenstein*, Lithuania, Luxembourg, Malta, Netherlands, Norway*, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland**.

* Although Iceland, Liechtenstein and Norway are not members of the European Union (EU), their citizens currently have the same rights as EU citizens to enter, live in and work in the UK.

**Switzerland is neither an EU nor EEA member but is part of the single market - this means Swiss nationals currently have the same rights to live and work in the UK as other EEA nationals.

If you are running a recruitment panel and require guidance on the appointment or interview processes for EU/EAA/Swiss national candidates, please contact Brexit@exeter.ac.uk

People will probably be well aware of their situation and may not ask questions, however, in case they do we have provided you with some general information below.

EU citizens will be able to leave and re-enter the UK and still be able to apply for the EU Settlement Scheme. Irish citizens do not need to apply as their rights to travel to and remain in the UK are protected under the Common Travel Area agreement. EU citizens who also hold British citizenship also do not need to apply for the settlement scheme.

The final deadline for applying to this scheme will be:

  • If the UK agrees a deal then it will be the 30 June 2021
  • If the UK leaves with no deal then it will be 31 December 2020.

All EU nationals currently living in the UK are now able to apply for a new immigration status, through the EU Settlement Scheme.  If they plan to live, study, or work in the UK past the end of the planned implementation period on 31 December 2020, they will need to apply for the settlement scheme.

All EU nationals currently living in the UK will be allowed to stay in the UK until they reach the five year point but they will need to apply to the Home Office for ‘pre-settled’ status by 31 December 2020 (if there is a deal) and 30 June 2021 (if there is no deal). Once they have been in the UK for five years continuously they will then be able to apply for settled status.

The rules which will apply to EU nationals arriving in the UK after the UK's withdrawal from the EU differ depending on whether or not an exit deal is agreed. 

If an exit deal is agreed – EU nationals will be able to freely enter the UK up until the end of the implementation period on 31 December 2020. If they want to remain in the UK after this date they will need to apply to the EU Settlement Scheme, outlined above. 

If no exit deal is agreed – EU nationals will be able to enter the UK and stay in the country for up to 3 months. If they wish to stay for more than 3 months they will need to apply for Temporary Leave to Remain. This status will give them the right to remain in the UK for up to 36 months from the date that they apply. If they need to stay for longer than 36 months they will need to apply for an immigration status under the new immigration system which will come into effect from 1st January 2021. Details of this scheme have not yet been announced. Further details of the European Temporary Leave to remain scheme and new immigration arrangements from January 2021 will be announced by the government later. The University will support EU staff to obtain necessary permits and visas.

There will be no changes to the right to work checks that are currently carried out before 1 January 2021. The presentation of your passport or ID card before you start work will continue to be satisfactory until 31 December 2020.

Procurement and supply of materials (including research materials)

It is possible that if the UK exits the EU without a deal, there may be some disruption to supply chains. With regard to the supply of food and beverages to our retail and catering outlets, we are in discussion with our suppliers. The University has a range of suppliers, so we have a good reach to source stock. We are also taking the time to consider our stock levels.

Technical Services are in contact with suppliers and are monitoring stock levels to ensure the supply of consumables to research and teaching laboratories. If you have any concerns please contact Brexit@exeter.ac.uk

Travel advice (passport validity, driving in the EU and UK, insurance advice)

If you are travelling to the EU for any purpose (study, work, or personal reasons,) we urge you to follow the latest UK Government advice. This states that travel to most countries in Europe will change if the UK leaves the EU without a deal.

We also encourage you to plan plenty of time for any delays, particularly if you have travel connections.

The latest government advice is available on this link: https://www.gov.uk/visit-europe-brexit

If you are travelling to the EU for any purpose (study, work, or personal reasons,) we urge you to follow the latest UK Government https://www.gov.uk/going-and-being-abroad

Travel to most countries in Europe will change if the UK leaves the EU without a deal.  After 29 March 2019:

  • You should have at least six months left on your passport from your date of arrival in another country.  This applies to both adult and child passports.  Take steps to renew your passport if this is not the case. https://www.gov.uk/renew-adult-passport
  • If you renewed a passport before its expiry date, up to nine extra months may have been added to your new passport’s expiry date.  Due to a change in passport rules, any extra months on your passport over 10 years may not count towards the minimum six months that you need for travel to most European countries.
  • You can read more on the Government’s passport webpage: https://www.gov.uk/guidance/passport-rules-for-travel-to-europe-after-brexit
  • Register your trip on the University’s International Travel Form – this will ensure that you have health insurance cover.  You should still carry your European Health Insurance Card (EHIC) with you.

If there is no deal, the rules for British passports for travel to the EU will change. Please check your passport for travel in advance of any fieldtrips or other travel to the EU to prepare in the event of a no deal Brexit.

It is recommended that you use the Government passport check tool to check the validity of your passport for travel.

After Brexit date in the event of no deal:

  • You should have at least six months left on your passport from your date of arrival in another country.  This applies to both adult and child passports.
  • The rules do differ by country. Some EU countries not within the Schengen agreement may require longer term validity. The validity period does not apply to Ireland. 
  • The Government has a tool to check if you have enough time left on your UK passport available online.
  • If you renewed a passport before its expiry date, up to nine extra months may have been added to your new passport’s expiry date.  Due to a change in passport rules, any extra months on your passport over 10 years may not count towards the minimum six months that you need for travel to most European countries.
  • You can read more on the Government’s passport webpage

Yes, but you should make some additional provisions.

Current UK Government advice is that after Brexit, drivers from the UK may need a different international driving permit (IDP) to drive in the EU and EAA. 

In the event that the UK leaves the EU without a deal, UK drivers may require an international driving permit (IDP) and additional documentation to drive in the EU and EEA. 

International Driving Permits can be obtained from the Post office and cost £5.50 per person. You can check if you need an IDP for the country you are visiting online. Staff and students should arrange their own IDP for driving in the EU.

If the UK leaves the EU without a deal you may also need a Green Card in addition to an IDP to drive in the EU. A green card is an insurance certificate issued by UK insurance providers to show that the motorist has the necessary third-party cover when driving in the EU. This is required if you are driving a UK registered vehicle (own car or UK hire car) in the EU. It does not apply if you are driving a car hired or registered in the EU.

Staff and students can get a Green Card in the following ways:

  • request a Green Card from their own motor insurer if driving their own vehicle to/from/within the EU.
  • request a Green Card from the vehicle hire company if insurance is supplied by it either directly, or indirectly through their contracted 3rd party, for the vehicle during the period of hire for to travel to/from/within the EU.
  • request a Green Card from the Insurance Team (Insurance@exeter.ac.uk) if insurance has been arranged via the University insurer. Please note that this may take up to a month to obtain, therefore early notification is required.

More information is available online.

From 29 March 2019, if there is no EU Exit deal, arrangements for EU and EEA licence holders who are visiting or living in the UK will not change.

Visitors with EU and EEA driving licences will not need an IDP to drive in the UK.

EU and EEA licence holders visiting the UK can continue to drive on valid EUand EEA licences.

EU and EEA car or motorcycle licence holders who are (or become) UKresidents can drive in the UK using EU and EEA licences until they are 70 or for up until 3 years after they become resident, whichever date is the later. At this point an application would need to be made for a UK licence.

For EU licence holders who passed their test in the EU or EEA, the UK will continue to exchange their licence.

EU licence holders who passed their test outside the EU or EEA have restrictions on licence exchange. As such, they may need to take a test to obtain a UK licence.

The UK expects drivers coming from the EU into the UK to carry an insurance Green Card, or evidence of their insurance cover.

More information is available online.

If you have arranged insurance for travel through the University, our Travel Insurer, Aviva, has advised that full cover remains in place at present. Whilst, in common with other insurers, the University travel insurance policy does have an exclusion for claims directly attributable to a directive be issued by the UK or other Government that impacts on the ability to travel (i.e. that leads to delays or cancellation of booked transport), Aviva has stated that it would look at these claims on a case by case basis.

Aviva recommends arranging accommodation and transport using flexible bookings (i.e. that allow you to cancel or rearrange), rather than a booking that cannot be cancelled and would incur the full cost. This would limit any losses that you may suffer arising from such delays.

There have been no announcements made with regard to any limitations on the right to enter or exit countries. If any issues arise as a result of a directive issued by the UK or any Government that prevent an individual from entering or exiting a country, this again would be looked at on a case by case basis.

For all fieldtrips within Europe (outside of the UK), the University’s travel insurer will continue to provide cover for emergency medical expenses for travellers who have completed the relevant on line travel form via the International Travel webpage.  You should continue to carry your European Health Insurance Card (EHIC) with you for all travel to Europe, and use it where applicable.

Study abroad or Erasmus+ students should continue to make their own arrangements for travel insurance for the duration of their trip.  They can arrange and pay for this via the University’s travel insurer via the Undergraduate travel insurance webpage, or they can arrange their own insurance from the open market. Students should also continue to carry their European Health Insurance Card (EHIC) with them, and use it where applicable.

If students are going on a visit to the EU with a Guild, Athletic Union or FXU society or club, they should check with them the insurance arrangements in place. They should continue to carry their European Health Insurance Card (EHIC) with them for all travel to Europe, and use it where applicable.