For expenses please note - Any claim form will be returned, if:-
- Claimant & authorising signature missing
- Account code missing/invalid
- Student number missing or incorrect (if relevant)
If you are unsure of which form you should be using please email firstname.lastname@example.org who will advise you.
Further guidance on making an expenses claim can be found in the University's Expenses and Purchasing Card Policy
|Staff Expenses claims (Main payroll only)||MAIN payroll staff only (not those paid by claim) should now claim via the Online Expenses system.
|Non-Staff Expenses Claim Form - Single Entry v1.3||Not for use by students.
For payments to foreign bank accounts (including the Republic of Ireland) please also include the Foreign Payment Request form
|Non-Staff Expenses Claim Form - Multiple Entry v1.3|
|Student Expenses Claim Form - Single Entry v1.4||Students must ensure that their bank details are up to date on the Student Portal (exehub) BEFORE submitting a claim|
|Student Expenses Claim Form - Multiple Entry v1.4|
|Staff Advance Request and Clearance Form v1.0||Please remember to submit the Clearance form following the expenditure|
|Student Advance Request and Clearance Form v1.0|
|Foreign Payment Request Form v3.0||This form is required for any payment in a foreign currency or to a foreign bank account (in addition to any other forms above).
Please consult the guidance tab on this form for necessary payment information
|Currency request v1.1||Usually only for use by the International Office or Executive Suite|
|CHAPS Request Form v1.3||To request Accounts Payable to make an urgent payment. Only for use in exceptional circumstances. Other documentation will be required as specified on the form.|
|Payment request form v1.4||This form can be used to request ad-hoc payments to students and non-students where an expenses claim is not appropriate and the payment is not for work done or to settle an invoice. For example, paying student prizes.|
|Invoice Cover Slips v1.0||Invoice Cover Slips should be printed on green paper only (available from the Print Shop)|
|Supplier update form|
|Income Summary Sheet|
|Petty Cash Claim Form|
|Bank Transfer (Conference)||NOT for student use|
|Bank Transfer (Invoice)||NOT for student use|
|Bank Transfer (Aptos Code)||NOT for student use|
|Journal Entry Form (GM)|
|International Travel Form|
|SITS FID Form||This form should be used for any SITS Finance development requests|
Please note that forms relating to Human Resources and Payroll can be downloaded from the Employment section of the Current Staff website.