Finance Services

If you are in any doubt as to which form you should be using then you should contact the Accounts Payable team to find out as completing the wrong form may cause a significant delay in the payment of your expenses.

Expenses - On-line expenses are coming soon! Watch this space.

All staff, non-staff and student expenses claims are currently processed by the Accounts Payable team. The forms that need to be completed to make a claim are:

Please use the multiple entry form where the single entry claim has insufficient space. Claims do not have to be related to be included on the same form.

Claims for individual items in excess of £10 must be supported by receipts (official VAT receipts where possible). Credit card payment receipts are not valid for this purpose. Most hotels/restaurants will issue a VAT receipt on request.

Claims for payment of all expenses should be authorised by the appropriate certifying officer who must be satisfied that the journeys were authorised, the expenses properly and necessarily incurred, and that rates are in accordance with those agreed by the University.

Staff and student expenses are paid through the University’s main weekly payment run. This is run every Wednesday, with funds reaching your bank account on the following Friday. Non-staff expenses are paid in a separate BACS payment run on Thursdays, with funds reaching your bank account on the following Monday.

Further details available in the University’s Expenses Regulations.Expenses Regulations.