49. Purchasing cards

49.1. The operation and control of the University’s purchasing cards is the responsibility of the Director of Finance.

49.2. Holders of purchasing cards are wholly responsible for all charges against their cards. Holders of purchasing cards must use them only for the purposes for which they have been issued and within the authorised purchase limits. Cards must not be loaned to another person, nor should their use be delegated or assigned to other colleagues. The Personal Identification Number (PIN) must not be disclosed to any other person, nor should they be used for personal or private purchases.

49.3. Cardholders must obtain approval to purchase from the relevant budget holder who should ensure that there is sufficient budget available to meet the costs.

49.4. Cardholders must provide the information required by the Purchasing Card Administrator, which is determined by the Director of Finance.

49.5. Guidance is given in the operational financial procedures and the Expenses and Purchasing Card Policy.