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44. Pay expenditure
44.1. All University staff will be appointed to the salary scales approved by Council and in accordance with appropriate conditions of service. All contracts of service shall be concluded in accordance with the University’s approved personnel practices and procedures and staff may only be appointed in accordance with letters of appointment approved by Human Resources.
44.2. The Director of Human Resources will determine what other benefits, such as cars, medical and life insurance, are to be available, the basis of their provision and the staff to whom they are to be available. Salaries and other benefits for senior management will be determined by the Remuneration Committee set up by Council.
44.3. Budget holders shall ensure that the Director of Human Resources is provided promptly with all information required in connection with the appointment, resignation or dismissal of employees.
44.4. The Director of Human Resources is responsible for all payments of salaries and all other payments arising from employment, including individuals engaged under a claims basis. All such payments must be paid through the University payrolls.
44.5. All timesheets and other pay documents, including those relating to fees payable to external examiners, occasional lecturers or researchers, will be in a form prescribed or approved by the Director of Human Resources.
44.6. The Director of Human Resources will be responsible for ensuring that the following activities are undertaken effectively, efficiently and in accordance with statutory requirements:
- Appointments, resignations, dismissals, secondments and transfers;
- Recording absences from duty for sickness or other reason, apart from approved leave;
- Changes in remuneration;
- Information necessary to maintain records for pensions, income tax, national insurance and other pay-related statutory reasons.
44.7. Engagement and payment of individuals on a self-employed/consultancy (contract for services) basis should be made in accordance with guidance issued by the Director of Human Resources.
44.8. All payments must be made in accordance with procedures issued by Human Resources and comply with HM Revenue and Customs regulations.