28. Receipt of cash, cheques and other negotiable instruments

28.1. All monies received within Colleges/Services whatever source must be recorded by the unit on a daily basis together with the form in which they were received, for example cash, cheques and other negotiable instruments.

28.2. All monies received must be paid to the cashier promptly, and in accordance with a timetable prescribed by the Director of Finance and set out in financial procedures set out on Finance Services website. The custody and transit of all monies received must comply with the requirements of the University’s insurers.

28.3. All sums received must be paid in and accounted for in full, and must not be used to meet miscellaneous departmental expenses or be paid into the departmental petty cash float. Personal or other cheques must not be cashed out of money received on behalf of the University.

28.4. The University may only receive payments by debit or credit card using procedures approved by the Director of Finance.

28.5. Any member of staff wishing to arrange for payment to be made to the University by the internet should seek guidance from the Director of Finance at an early stage in respect of payments not subject to the University’s internet payment process.