35. European Union (EU) and other matched funding

35.1. Any such project requires the approval of the appropriate officer prior to any commitment being entered into. Such approval shall be dependent upon the relevant College Dean being able to demonstrate that eligible matching funds are available and that the project is financially viable by the application of the University’s costing and pricing policy.

35.2. Individual applications for funds in excess of £500,000 shall be the subject of a report by the Vice Chancellor to Council which will set out, amongst other things, the potential risks generated by the project.

35.3. If the University sub-contracts such work to external providers, the relevant College Dean shall ensure that:

• This is on the basis of a written contract that allows for full audit access to detailed records;
• Appropriate monitoring procedures are in place to ensure that the outputs are achieved and the provision is of suitable quality;
• Payments are only made against detailed invoices.