33. Other income-generating activity
33.1. All other income-generating activities including short courses and conferences, services rendered and other trading activities must be self-financing or surplus-generating unless it is intended that an activity is to be launched as a loss leader. If that is the case, the reason for it must be specified and agreed by the College Dean and the Director of Finance.
33.2. Short courses – In this context a short course is any course, which does not form part of the award-bearing teaching load of the College. Any staff wishing to run a short course must have the permission of their College Dean. The course organiser will be responsible to the College Dean for day-to-day management of the course.
33.3. Services rendered and consultancy – Consultancy is the provision of advisory services rendered by the University and not work carried out for academic purposes. The term ‘services rendered’ includes testing and analysis of materials, components, processes and other laboratory services or the use of existing facilities in order to gain additional information.
33.4. Any staff wishing to undertake consultancy must first discuss with their College. Further information and advice on consultancy is provided by the Research and Knowledge Transfer team. They should also make reference to the Human Resources policies and procedures for consultancy and outside work.
33.5. Other income-generating activities organised by members of staff must be costed and agreed with the Director of Finance before any commitments are made. Provision must be made for charging both direct and indirect costs in accordance with the University’s costing and pricing policy, in particular for the recovery of overheads.
33.6. At the end of the financial year, these accounts should be reviewed and where appropriate surpluses/deficits accounted for. Any unplanned deficits incurred on other income-generating activities will be charged to College funds.
