Procurement Services
Forms
| Form | Description |
|---|---|
| New supplier application form | If you need to use a new supplier please complete this form. Please see the 'Guidance' table below for useful information to help you complete this form in a compliant manner. |
| Single source authority form | If your intended purchase is over £5,000 but can only be purchased from a single supplier use this form to obtain approval from Procurement Services. |
| Self employment form | If an invoice is received from an individual claiming he or she is self employed the University will need written proof (a completed self-employment form) for HMRC. Invoices and requests for payment for those who are not self employed must to be sent to payroll where tax will be deducted at source. |
| Enterprise complaints form | Use this form to register any problems or complaints following a vehicle hire. Please complete and return to procurement@exeter.ac.uk. |
| Significant transaction form | If you anticipate a particular spend of more than £25,000 complete this form. |
| Goods Received Note (GRN) | This form is to be used when you have taken receipt of goods or services but no official GRN has been received from the supplier. It is imperative that a GRN is forwarded to your Finance Office upon receipt of all goods and services in order that the purchase order may be officially receipted in Aptos. Automatic invoice matching cannot take place unless the order has been receipted which may delay payment to suppliers. |
Guidance
| Form/Guide | Description |
|---|---|
| New Supplier Requests Guide | Please use this guidance document to help you complete the New Supplier/Supplier Amendments Requests Form. |
| New Suppliers/Supplier Amendments Requests Checklist | This document is a handy checklist that you can consult before completing the New Supplier/Supplier Amendments Requests Form, to ensure you have all the necessary information before you begin. |
| External Suppliers Information Request Form | This document can be emailed, faxed or posted to external suppliers so that they can provide you with their details. |
