Procurement Services
In-tend
In-tend is the university's system for managing invitations to tender (ITT), requests for quotation (RFQ), e-auctions and contracts.
The system consists of three modules:
- eTendering.
- Contract management.
- Active bidding (eAuction).
Features
- Manages tenders and RFQs electronically.
- Hosted on the web.
Benefits for the user
- Visibility and control of the quotation and tendering process.
- Electronic storage of contract documents.
- Visibility of contracts, including renewal dates.
- Review supplier performance regularly.
- Releases time for other work.
How can I access In-tend?
As a user
- Contact Procurement Services to request training on how to use In-tend and receive a user name and password.
- Procurement will arrange and set up user access rights and details will be e-mailed to the user.
- The web links for both the training and live sites along with user guides are below.
- Before using In-tend: Turn off your pop-up blocker, set the In-tend website as a trusted website in your browser.
- Log-on using supplied login and password.
How to access In-tend as a supplier
- Visit the In-tend website to view current tenders.
- Express an interest in any relevant forthcoming tender/contract.
- You will be asked to provide registration details which will then log you into the system.
- View the tender details stored in My Tenders.
- Follow on-screen instructions to submit your bid.
- Should you encounter any problems please select the help option from the index which includes FAQs and contact numbers.
Further help documents and user guides are available on the Procurement Website.
In-tend web links
| Link | Description |
|---|---|
| In-tend live | Access to the live version of the In-tend rganiser to manage tender projects / contract records. |
| In-tend training | Access to the training version of the In-tend organiser. |
| Supplier portal | The portal where tender projects are published and suppliers can express interest (EOI), send / receive correspondence and upload their bids. Contract details are published for Freedom of Information purposes and allow new suppliers to express interest in a current contract. The portal also allows secure exchange of contractual documentation / correspondence. |
In-tend user guides
| User guide | Description |
|---|---|
| e-Tendering | Guide for users (not suppliers) on how to add a tender project and manage supplier returns. |
| e-Auctions | Guide for users (not suppliers) on how to create an e-Auction. |
| Mini competitions | Guide for users (not suppliers) on how to add a mini competition and create select lists. |
| Quick quotes | Guide for users (not suppliers) on how to add a quick quote. |
| e-Tendering checklist | Checklist for creating a tendering project in the In-tend organiser. |
| Contract management | Guide for users (not suppliers) detailing how to add a contract record. |
| e-Tendering supplier guide . | Guide for suppliers detailing how to open and use the supplier portal. |
| e-Tendering (new) supplier guide | Additional supplier guide to be read in conjunction with above (relates to new supplier portal Dec 2011). |
| Reply to prospective suppliers | Suggested text for replying to suppliers enquiring about opportunities at the University or on In-tend. |
