Time Allocation Survey (TAS)
Exeter currently operates a web-based system (WebTAS) to capture academic staff time allocation survey (TAS) data; see information below and links referenced on the right.
However the university is now exploring the possibility of using workload allocation data from the SWARM system in place of the WebTAS data in order to reduce the burden of administration on academic staff. If this change is successfully implemented the TAS completion requirements below will no longer apply but the use made of academic staff time data (which will then be sourced from SWARM instead of WebTAS) for TRAC as described in these webpages will still be relevant.
- The TAS process is an important, compulsory national requirement
- All academic staff complete it unless their role is teaching only or research only
- Data is confidential and is only used to produce aggregate data by discipline
- The aggregate data produced is used as a major input to the Transparent Approach to Costing (TRAC) reporting to HEFCE and the UK Research Councils
- The aggregate data is used to allocate staff costs between Teaching, Research and Other activities in TRAC
- The allocated costs from TRAC are used by HEFCE and the UK and the UK Research Councils to inform funding decisions and to calculate the full economic cost (FEC) research charge-out rates used in the pricing of our research projects
- Therefore your TAS data directly affects income into your discipline and it is very important that you complete your TAS forms when requested.
The aim of the web-based collection system is to provide a convenient way for staff to submit their TAS data. In addition, it removes the need for paper and double-keying of data.
The purpose of TRAC is to allocate all costs to Teaching, Research or Other activities. Within TRAC, the function of TAS is to allocate staff costs.
The system is fully electronic. Just log in through the secure portal, fill in the boxes and click the Finish button. If you need to fill in a TAS form, you will automatically receive an email alert.
The current collection exercise is for the academic year 2013-14, with 3 periods based on Term/Vacation times:
- 22nd September 2014 to 4th January 2015
- 5th January 2015 to 26th April 2015
- 27th April 2015 to 20th September 2015
Staff with multiple positions
When you log in, you will see a list of your different positions or jobs. You should fill in a TAS form for each one. Clicking on each position will link you to the relevant TAS form. If you have different types of position, then you may not be able to complete TAS forms for all of your jobs. The position will be greyed-out and not respond to being clicked on. If any of your positions are listed below you will not be expected to complete that position’s TAS form.
- Research assistant (assumed to be 100% Research)
- Teaching fellow (assumed to be 100% Teaching)
- Laboratory technician (completed by School admin due to special requirements in the analysis)
- Junior support positions (Grade D and below - completed by School admin)
- Not in a School
You will be able to complete TAS forms for academic positions and for support staff positions (Grade E and above).
You should complete all of the positions that are “Self-complete”. These will let you click on them and take you to the TAS form. You will receive an email reminder if you do not complete all your “self-completion” positions.
Normally, the time allocation for each post will be different. However, sometimes staff work in positions that are very similar: if you are unable to make any meaningful split of your overall time, you may use the same allocations for each position.