Time Allocation Schedule (TAS)
Exeter currently operates a web-based system (WebTAS) to capture academic staff time allocation survey (TAS) data; see information below and links referenced on the right.
However the university is now exploring the possibility of using workload allocation data from the SWARM system in place of the WebTAS data in order to reduce the burden of administration on academic staff. If this change is successfully implemented the TAS completion requirements below will no longer apply but the use made of academic staff time data (which will then be sourced from SWARM instead of WebTAS) for TRAC as described in these webpages will still be relevant.
TAS is one of the TRAC systems required by HEFCE of all UK universities. Because it is a major element in the production of Full Economic Cost (fEC) rates used in costing research, it also attracts a lot of interest from the Research Councils. RCUK audited the University of Exeter’s processes in summer 2008, and it seems likely that this will be repeated in 2014. All this means that you should complete your TAS form, in accordance with the guidance.
The aim of the web-based collection system is to provide a convenient way for staff to submit their TAS data. In addition, it removes the need for paper and double-keying of data. In has now run successfully for several years at Exeter and is proving much more efficient than the previous method.
The purpose of TRAC is to allocate all costs to Teaching, Research or Other activities. Within TRAC, the function of TAS is to allocate staff costs.
The system is fully electronic. Just log in through the secure portal, fill in the boxes and click the Finish button. If you need to fill in a TAS form, you will automatically receive an email alert.
The current collection exercise is for the academic year 2013-14, with 3 periods based on Term/Vacation times:
- 23rd September 2013 to 5th January 2014
- 6th January 2014 to 27th April 2014
- 28th April 2014 to 21st September 2014
Staff with multiple positions
When you log in, you will see a list of your different positions or jobs. You should fill in a TAS form for each one. Clicking on each position will link you to the relevant TAS form. If you have different types of position, then you may not be able to complete TAS forms for all of your jobs. The position will be greyed-out and not respond to being clicked on. If any of your positions are listed below you will not be expected to complete that position’s TAS form.
- Research assistant (assumed to be 100% Research)
- Teaching fellow (assumed to be 100% Teaching)
- Laboratory technician (completed by School admin due to special requirements in the analysis)
- Junior support positions (Grade D and below - completed by School admin)
- Not in a School
You will be able to complete TAS forms for academic positions and for support staff positions (Grade E and above).
You should complete all of the positions that are “Self-complete”. These will let you click on them and take you to the TAS form. You will receive an email reminder if you do not complete all your “self-completion” positions.
Normally, the time allocation for each post will be different. However, sometimes staff work in positions that are very similar: if you are unable to make any meaningful split of your overall time, you may use the same allocations for each position.