Open access glossary

TermDescription
Accepted author manuscript The version of a manuscript that has been accepted by a publisher for publication. Also known as author's manuscript, accepted version and post-print. 
Article processing charge (APC) The fee paid to the publisher to cover the cost of making research open access via the gold route. The University has block grants from RCUK and the Wellcome Trust to pay APCs.
CC-BY licence Creative Commons attribution licence. Allows for unrestricted reuse of content providing the original author is appropriately attributed. CC-BY is required when funded by RCUK or Wellcome Trust.
Creative Commons (CC) A suite of licences that set out the rights of authors and users, providing alternatives to the standard copyright. CC licences are widely used, simple to state, machine readable and have been created by legal experts. There are a variety of CC licences, each of which use one or more clauses, examples of which are given below.
The Digital Object Identifier (DOI) The Digital Object Identifier system is for identifying content objects in the digital environment. The DOI provides a permanent url for any document. 
Double dipping  When a journal has an article processing charge (APC) for publishing an author’s work, as well as requiring payment (usually through a subscription fee) by the potential user of the work. This model makes the institution or author pay twice to access the work. 
Embargo period  A length of time that publishers set before authors are allowed to make publications freely available in an open access repository. Embargos vary and sometimes conflict with funders’ requirements so it is worth checking the Sherpa/RoMEO tool before you publish. 
Final author version  A version of the paper or article that has been peer-reviewed and accepted for publication. It has not yet had the publisher’s layout and typesetting applied. Often referred to as the final accepted manuscript, final author manuscript or final manuscript. 
Finch report  The Finch report recommended that the UK move towards open access publishing for research outputs. The overall aim for the report is for all government-funded research outputs to be available open access. 
Gold open access Where an article processing charge (APC) is paid to the journal publisher, so that the research can be made immediately available online without any restrictions on access. If you are funded by RCUK or Wellcome Trust then you are eligible to apply for funding to cover the costs of gold open access.
Green open access Green open access involves making an item freely available via self-archiving ie, depositing in a subject or institutional repository (such as Open Research Exeter (ORE). There is no cost associated with this. Publishers stipulate which version of the manuscript can be deposited and specify an embargo period following publication before the paper can be made open access.
HEFCE post-2014 open access policy The HEFCE policy states that any journal article or conference paper with an ISSN must have been deposited in an institutional or subject repository upon acceptance for publication. This policy will apply to all papers accepted for publication after April 1 2016.
Hybrid journal  Published under a subscription model with open access granted to individual articles on payment of a publishing fee or APC. 
Institutional repository  An online archive for collecting, preserving, and disseminating digital copies of the intellectual output of an institution, particularly a research institution. The University of Exeter’s institutional repository is ORE
Journal impact factor  The scale of use of research outputs both inside and outside academia, reflecting the average number of citations to recent articles published in the journal. 
Open access

Open access is the free, immediate, online availability of research publications, coupled with rights to use these publications fully in the digital environment subject to proper attribution.

Open access journal  A journal that exclusively comprises open access articles. 
Open Research Exeter (ORE) Open Research Exeter (ORE) is the University’s institutional repository for research including research papers, research data and theses. Research in ORE can be viewed and downloaded freely by anyone, anywhere. PGRs can deposit directly via ORE, staff should deposit via Symplectic.
Post-print  The version of the paper or article after peer-review but before publication. Also referred to as the accepted author manuscript. 
Pre-print  A version of the paper or article that has not yet been subject to formal peer review, distributed to receive early feedback on research from peers. 
Principal Investigator (PI)  The person responsible for the project and in the charge of the grant. 
Publisher PDF  The final version for publication which includes the publisher’s typesetting and formatting. In many cases the author is not able to use the publisher's PDF file for self-archiving purposes. Also referred to as the version of record or publisher version. 
PubMed Central (PMC)

A free full-text archive of biomedical and life sciences journal literature at the US National Institutes of Health’s Library of Medicine.

RCUK open access policy Research Councils UK (RCUK) aims to achieve immediate, unrestricted online access to peer-reviewed published papers free of charge at the point of access. Papers arising from RCUK funded research should be made open access, and a block grant has been provided to help facilitate this requirement for authors.
Research Excellence Framework (REF) The REF is the system for assessing the quality of research in UK Higher Education institutions.
Self-archiving Depositing an electronic version of a paper or article in a subject-specific or institutional repository such as ORE. This is usually the accepted author manuscript or preprint version.
SHERPA/FACT SHERPA/FACT is a tool to help researchers check that the journals they wish to publish in comply with the requirements of the funder for open access. It is good practice to check here before publishing.
SHERPA/JULIET  SHERPA/JULIET is a tool for researchers to check funders’ open access policies.
SHERPA/RoMEO  SHERPA/RoMEO is a tool for researchers to check publisher copyright and self-archiving policies in journals they wish to publish in. 
Symplectic  Symplectic is the University of Exeter’s current research information system (CRIS). Academics can deposit publications directly via Symplectic (PGRs need to deposit via ORE). 
Uniform Resource Identifier (URI) A string of characters used to identify a name of a resource to enable its digital and networked representation and interaction. 
Version of Record The final version for publication which includes the publisher’s typesetting and formatting. In many cases the author is not able to use the publisher's PDF file for self-archiving purposes. Also referred to as the publisher PDF or publisher version.

Many thanks to the University of Bristol Open Access Team, University of Warwick Open Access Team and the OA glossary blog by Ross Mounce and Jon Tennant for allowing reuse of their terms in this glossary.