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Open access

Research Data Management

REF requirements

REF 2021 open access policy applies to all journal articles and conference proceedings (with an ISSN) accepted for publication after April 2016. The University of Exeter expects that all publications of this type comply with the REF 2021 policy and therefore are available for submission to the next REF.

  • The output must be deposited in a repository
  • The output must be deposited no later than three months after acceptance.
  • The output deposited should be the accepted version‌ (following peer review).

To comply, upload the accepted version, upon acceptance, via Symplectic to the institutional repository ORE.

This policy does not apply to monographs, book chapters or other long-form publications, working papers, creative or practice-based research outputs or data.

Deposit "exception" for paid (gold) open access outputs

For outputs published via the paid (gold) route an "exception" can be applied. Where depositing the output on acceptance is “Not felt to deliver significant additional benefit", you may wait and upload the final published PDF. This should still be deposited in the repository as soon as possible after publication.

Any output that falls within the scope of the REF 2021 policy and is submitted to the REF but does not meet the open access requirements, without a valid exception, will be given an unclassified score and will not be assessed. It is expected that exceptions will be very limited.

Publisher embargoes

Publisher embargoes are respected. Manuscripts must be free to read and download after the following periods:

  • 12 months for REF Main Panel A and REF Main Panel B (approximately relates to the Colleges of Engineering, Maths and Physical Sciences, College of Life and Environmental Sciences, University of Exeter Medical School).
  • 24 months for REF Main Panel C and REF Main Panel D (Approximately relates to the College of Humanities, College of Social Sciences and International Studies, Exeter Business School).

Outputs still under embargo can be selected for the next REF provided the date of first publication is still within the REF reporting period.

Frequently asked questions