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Research Monitoring 2018

Output nominations are now open.

The deadline for nominating outputs is 6 April 2018.

Further guidance on searching for and claiming publications, and manually entering publication information is available in the Symplectic user notes.

See our TEF guidance page, for advice on how to collect evidence on involvement of students in research.

Guidance on nominating outputs

Research Monitoring is now closed.

As part of Research Monitoring 2018 (RM18), the University is conducting an output nomination and grading exercise. This exercise is part of an assessment of the overall health of our 25 disciplines/Units of Assessment (UoA) to ensure that as an institution we are well prepared for the next Research Excellence Framework (REF), for which submissions will be made in 2020, with results announced the following year. It is not an assessment of individual performance.

In preparation for the meetings you are requested to:

  1. Please update your publications in Symplectic so that there is a complete list of outputs produced since 1 January 2014 to date. Add ACCEPTANCE and PUBLICATION DATES where known.
  2. You are asked to select a minimum of one up to a maximum of five publications (your best publications) which could be submitted to the REF (note that in some UoAs the upper limit may be higher). To do this, you will need to nominate and rank order your publications in the Assessment Module of Symplectic.
    • Any nominations made last year should still be in the assessment module, so unless you would like to make changes you only need to confirm these are still your nominations.
    • Please note you should only choose publications which have been ‘Published’ or ‘Accepted’.
  3. HEFCE’s REF Open Access policy applies from 1 April 2016 and at Exeter we are asking that all journal articles and conference proceedings (with ISSN) are deposited in the institutional repository (ORE) within three months of acceptance. To ensure Open Access compliance (HEFCE and RCUK), all nominated publications for RM18 that fall within the HEFCE policy, must, where possible, be available in ORE.
  4. ORCiD ids are now mandatory for some funders and publishers and RCUK have indicated their support for ORCiD. In their latest announcement HEFCE strongly encourage an ORCiD to be provided for all staff submitted in REF2021. Around 80 per cent of staff have already added their ORCiD on Symplectic. We would like to use RM18 as a key step in completing the implementation ORCiD at Exeter. Staff who have not yet done so are asked to add your ORCiD id on Symplectic if you already have one, or complete the simple registration process. Guidance can be found on the Research Toolkit ORCiD IDs guidance.
  5. Your UoA's Director of Research may provide additional UoA-specific guidance.

Assessment module

To make nominations you will need to access Symplectic's assessment module.

To find the module, log in to Symplectic, then look at the 'Menu'. Under the 'Review Processes' subsection, you should see an option labelled " 'Your UoA' RM18" (as per below screenshot). This is where nominations need to be made. Further guidance is available within the system.

You can find the assessment module in the area highlighted above. Note your menu options may be slightly different depending on your system permissions.


Impact was a constraining factor in REF2014, which meant that we weren’t able to submit as many staff as we would have liked. Our aim is to have a sufficient volume of convincing impact across Colleges and disciplines next time. The University is putting significant investment into translating Exeter’s research into impact, through creation of the new Impact, Innovation and Business Directorate (IIB).

RM18 will take an in depth look at progress on development of new impact to ensure that IIB resources are being effectively prioritised, to provide expert feedback on impact plans, and to ensure that the quantity and quality of impact is keeping pace with that of outputs. This assessment will be facilitated by Impact Review Panels aligned to the REF Main Panels A to D, who will then feed their findings into the RM18 meetings.

Areas of assessment

The main areas of assessment for the Research Monitoring meetings, which will take place in October, will be:

  • Overall strategy for UoA – strengths, weaknesses, opportunities, aspirations.
  • Performance at UoA level on research income and postgraduate research students (numbers and completion rates) benchmarked against the selected competitor group medians per FTE.
  • Published research outputs and corresponding bibliometrics (where relevant) for each member of academic staff, focusing particularly on those likely to be submitted in the REF.
  • Potential UoA impact case studies – progress, planned activity, resources required.

RM18 meetings will be held for each UoA on a College basis, involving your College Executive and discipline level Directors of Research, and Impact. Professor Neil Gow, DVC for Research and Impact will chair all meetings, with the panel also comprising the Dean for Postgraduate Research, the Director of Research Services, the Director of Impact, Innovation and Business and the Deputy Director for Research Strategy, Policy and Planning.