Strategic Planning Calendar

The following guide describes the annual cycle of availability for planning related data published internally and externally.

Where available, we have included the relevant links to performance information.

The Annual Planning Calendar is periodically reviewed and updated, however if you think anything is missing or wish to find out more please contact one of the Planning team.

 

October 2016MeetingsPlanning ProcessStatutory ReturnsRegular ReportsPerformance & League TablesWorkload Planning
Mon 3

VCEG

View VCEG homepage

   

 

 

 
Tue 4 PSLT       Outcomes of TEF technical consultation  
Fri 7        Student numbers published on planning website    
Mon 10 VCEG          
Tues 11 PSLT          
Wed 12     NCT ITT census date      
Thu 13 Council          
Fri 14       Student numbers available on planning website    
Mon 17

VCEG

*Summary of withdrawals15/16

     

Summary of withdrawals 

View student numbers

   
Tue 18 PSLT
CIG
PRG October Paper deadline        
Thu 20 SRSG          
Fri 21   PRG Circulation     GEDSB deadline   
Mon 24 VCEG
PAG
  TEF data published this week (tbc)   Internal Student Census date (Loads)  
Tue 25 PSLT
Planning CAT
         
Wed 26 RISMG          
Thu 27  

PRG

View the PRG homepage

       
Fri 28     NCTL ITT census - annual submission Student numbers available on planning website    
Mon 31 VCEG
GEDSB 
 

HESA student record final submission deadline

View HESA data

  HEIDI service no longer supported by HESA *Nov 2016 onwards  
November 2016MeetingsPlanning ProcessStatutory ReturnsRegular ReportsPerformance & League TablesWorkload Planning
Tue 1  PSLT       OFFA support for Finance - student numbers for OFFA return  
Thu 3 Audit Committee   1) HESA student record signoff

2) NCTL Performance Profiles annual submission
     
Fri 4   Deadline for 17/18 Student number  adjustments        
Mon 7 VCEG      

NSS set up Dept ID codes and check population

View NSS results

 
Tue 8 PSLT          
Wed 9 Senate          
Thu 10     Aggregate Offshore record annual submission      
Mon 14 VCEG
*17/18 student intake approval
  HESA Staff record annual submission      
Tue 15 PSLT
CIG
         
Wed 16 SMG          
Thu 17   Cognos - 1st Update        
Fri 18   PRG Paper Deadline   Student numbers available on planning website    
Mon 21  VCEG
RISMG
         
Tue 22 ETB

         
Thu 24 Council Away Day          
Mon 28 VCEG
*Dec performance report prior to Council (NSS, DLHE, REF, Citations)
PAG, Q1 quarterly research grants activity report
         
Tue 29 PSLT          
Wed 30  Student Recruitment Strategy Group         

 

 
December 2016MeetingsPlanning ProcessStatutory ReturnsRegular ReportsPerformance & League TablesWorkload Planning
Thu 1    

HESES census date 

   LEO data published  
Fri 2   PRG Circulation        
Mon 5 VCEG
Planning CAT
         
Tue 6 PSLT PRG        
Wed 7   PRG        
Thu 8   PRG        
Mon 12

VCEG
*Summary of withdrawals up to 1st Dec
GEDSB

  HESES return deadline  Summary of withdrawals    
Tue 13 PSLT
CIG
         
Thu 15 Council
*PRG update & Dec performance report
         
Fri 16   PRG Circulate Outcomes        
Tue 20 SRSG (tbc)          
January 2017MeetingsPlanning ProcessStatutory ReturnsRegular ReportsPerformance & League TablesWorkload Planning
             
Mon 2       UG to PG Progression/ Conversion     
Mon 9

VCEG

*Draft 15 page TEF submission

PAG

      Guardian league table subject mappings  
Tue 10 PSLT          
Wed 11     HESA Finance and HE_BCI record annual submissions      
Fri 13           College Policy updates to be completed and approved by CEG
Mon 16 VCEG   HESES16 signoff deadline       
Tue 17 PSLT
Planning CAT
RISMG
    Student Numbers published onto the website   WLP Steering Group meeting
Fri 20         Facts & Figures - update student numbers information  
Mon 23

VCEG 

*TEF final version of 15 pages to be approved

*Final student numbers report


GEDSB

      Set up Dept ID codes for PTES survey  
Tue 24 PSLT
ETB
SRSG
         
Wed 25         Deadline for QS nominations from colleges  
Fri 27    

 HESA Finance and HE_BCI record annual submissions

TEF submission deadline (tbc)

     
Mon 30 VCEG    

PGT Awards and Progression data published (ASER)

View PTES data

 

 
Tue 31 PSLT          
February 2017MeetingsPlanning ProcessStatutory ReturnsRegular ReportsPerformance & League TablesWorkload Planning
Thu 2       Internal student tariff estimate for current year published    
Fri 3     NCTL ITT census - in-year update submission   Deadline for QS nominations to QS  
Mon 6 VCEG
*Summary of withdrawals up to 27th January
    Summary of withdrawals    
Tue 7 PSLT
CIG
         
Wed 8   COGNOS submission - PRG        
Mon 13 VCEG
PAG
         
Tue 14 PSLT
RISMG
         
Fri 17   PRG Paper deadline        
Mon 20 VCEG          
Tue 21 PSLT          
Wed 22   PRG Circulation        
Thu 23

Council
*PRG Update

*Final student numbers report

         
Fri 24

Audit Committee

*Data Assurance reports on HESES, HESA, TF, MDS & NCTL

         
Mon 27

VCEG

*Q2 quarterly research grants activity report

PRG        
Tue 28 PSLT
SRSG
PRG        
March 2017MeetingsPlanning ProcessStatutory ReturnsRegular ReportsPerformance & League TablesWorkload Planning
Wed 1   PRG        
Thu 2   PRG     THE data submission  
Fri 3         QS data submission  
Mon 6 VCEG
GEDSB
         
Tue 7 PSLT
Planning CAT
         
Thu 9   COGNOS - 2nd Update        
Mon 13 VCEG       KPI's Updated:-
- Achievement
- Progression
- EBITDA
- International Population
- UG Entry Tariff
- SSR
- Progression
- Research income per staff FTE
- PGRs per staff FTE
 
Tue 14 PSLT
CIG
         
Wed 15 Senate          
Mon 20

VCEG
PAG

Ed Exec * New tariff briefing

         
Tue 21 PSLT          
Wed 22 ETB       QS Subject tables (INT)  
Thu 23     HESA Estates Management record annual submission     Workload Planning Steering Group
Mon 27

VCEG

* New Tariff briefing

* PRG Update

      HESA PI's sector data published on HEIDI - 1st release inc PI's on Widening participation, Student retention & Learning and teaching outcomes  
Tue 28 PSLT
SRSG
         
Fri 31         Facts & Figures - update staff & research information Plan Snapshot 1
April 2017MeetingsPlanning ProcessStatutory ReturnsRegular ReportsPerformance & League TablesWorkload Planning
Mon 3

VCEG

*Summary of withdrawals up to 20th March

*HESA Data futures paper

  Research Monitoring (RM) meeting and performance data released Summary of withdrawals     
Tue 4 PSLT          
Wed 5       PGR Awards and Progression data published (ASER)    
Thu 6 Council
*PRG update
         
Mon 10 VCEG
GEDSB
         
Tue 11 PSLT      

 KPI's Updated:

- Research income per staff fte
- PGRs per staff fte
- Staff costs ratio
- Progression

 
Tue 18 Planning CAT          
Mon 24 VCEG
PAG
COGNOS - 3rd Update, PRG, Draft Budget        
Tue 25 PSLT
CIG
Student Recruitment Strategy Group
     

Complete University Guide results published

View Times Good University Guide 

 
May 2017MeetingsPlanning ProcessStatutory ReturnsRegular ReportsPerformance & League TablesWorkload Planning
Tue 2 VCEG         Actual Snapshot for TRAC return sign-off open
Wed 3  PSLT          
Fri 5        

Times Higher Education (THE) world reputation rankings published

View THE World rankings

 
Mon 8 VCEG
*May Performance report prior to Council (SSR, tariff, research income, PGRs, EBITDA, staff costs, achievement, international, progression, Complete, Guardian)
  Destination Leavers Higher Education annual submission DLHE internal results published - under embargo    
Tue 9 PSLT PRG Paper Deadline        
Wed 10

Audit Committee

*Data Assurance report on DLHE

Council deadline         
Fri 12   PRG Circulation         
Mon 15 VCEG       Guardian League table published   
Tue 16 PSLT          TRAC Sign-Off window opened
Wed 17   PRG     CWTS Leiden Ranking  
Thu 18            
Mon 22 VCEG
PAG
PRG        
Tues 23 PSLT
CIG
ETB
         
Wed 24 Planning CAT          
Thu 25

Council
*PRG update

*May Performance report

         
Fri 26         Guardian Leagues table published  
Tue 30

VCEG

SRSG

*Q3 quarterly research grants activity report

         
Wed 31 PSLT          
June 2017MeetingsPlanning ProcessStatutory ReturnsRegular ReportsPerformance & League TablesWorkload Planning
Thu 1     Provider profile record - return date   THE Reputation ranking published sometime in June (exact date TBC)  
Mon 5 VCEG
GEDSB
         
Tue 6 PSLT          
Wed 7   COGNOS - 4th update & final budget submission        
Thu 8         QS World Rankings published  
Mon 12 VCEG   NCTL Performance Profiles DLHE update
*mid June tbc
  TEF data preview (under embargo until 14th)  2017/18 Workload Policies approved by CEGs
Tue 13 PSLT        LEO data published  
Wed 14        

TEF Award published
THE Reputation ranking published

 
Fri 16     Provider profile record - last submisison      TRAC sign-off window closed
Mon 19 VCEG
PAG
   Provider profile record - sign-off      
Tue 20 PSLT
CIG
       DLHE sector data published  
Thu 23           Workload Planning Steering Group
Mon 26 VCEG
*Final PRG Report
         
Tue 27 PSLT
Student Recruitment Strategy Group
         
Wed 28 Senate Council deadline         
Fri 30      

Postgraduate Research Survey (PRES)

View PRES data

 

Actual Snapshot for TRAC return sign-off closed
July 2017MeetingsPlanning ProcessStatutory ReturnsRegular ReportsPerformance & League TablesWorkload Planning
Mon 3 VCEG       HESA PI's sector data published on HEIDI - incl Research output & Employment  
Tue 4 PSLT       KPI's updated - DLHE  
Mon 10 VCEG
PAG
         
Tue 11 PSLT
Planning CAT
         
Thu 13 Council
*Final PRG report
         
Fri 14     Unistats record (formerly KIS) - Return date (tbc)      
Mon 17         KPIs updated - Citations   
Tue 18 PSLT          
Mon 24      

DLHE sector data published

View DLHE data

 

 
Tue 25 PSLT
SRSG
         
Wed 26 ETB          
Fri 28       Post Graduate Taught Survey (PTES)  published    
Mon 31 GEDSB     National Student Survey (NSS) internal results
*Exeter data available
   

A list of the statutory returns the Planning team are responsible for:

Statutory Return SP Lead Contact Date
NCTL ITT Census Update Julie Crispin 5th February
Institutinal Profile Record (Now Provider Profile) Julie Crispin 18th June
NCTL DLHE Update Julie Crispin June
HESA CSS Survey Andrew Farquhar Late June
Key Information Set In Year Update Julie Crispin Aug/Sept
Key Information Set Annual Submission Julie Crispin 27th August
Internal Student Census date (Loads) Becky Jennings 25th October
NCTL ITT Census Julie Crispin 23rd October
HESA student return deadline Julie Crispin October
HESA student record Julie Crispin 3rd November
NCTL Performance Profile Julie Crispin 3rd November
HESA Student return data supply and checkdoc available Julie Crispin November
HESES census date (student census for HEFCE) Andrew Farquhar 1st December
HESES return deadline Andrew Farquhar 10th December

Useful links

Below you will find a set of useful links to further performance data and data analysis.

1. RUSSELL GROUP
2. University Market Research pages
3. SPC site
4. Admissions intranet
5. UCAS
6. HESA
7. UNISTATS