4. Placing an order

4.1 Employees are not allowed to make any commitment for a particular car directly with a dealer. All orders need to be made and authorised via ALD Automotive’s Fleetdesk.

4.2 Before a car can be delivered, the Human Resources Benefits Team must have received a signed copy of Appendix 2 of this document which becomes part of the employee’s amended Terms and Conditions of Employment. This authorises the reduction to the employee’s pay. Neither ALD Automotive or the University are able to guarantee a delivery date.

4.3 Prior to delivery of the vehicle, an employee may be able to cancel their order. The employee would need to contact ALD Automotive direct to discuss this and there may be a cancellation fee to pay which must be made by the employee from their net pay. Cancellation after delivery would result in the employee paying an early termination fee. The salary exchange arrangement would not end until the early termination fee had been paid.

4.4 Cancellation after delivery shall result in the employee paying an early termination fee (see 9.1)

4.5 Prior to taking delivery of a vehicle, on an annual basis and at other times on demand, the employee must present a full, valid UK/EEC/EEA driving licence.

4.6 On delivery, the employee should inspect the vehicle to confirm that it is acceptable and meets the requirements of their order.  Details of the vehicle and the related terms should be checked on the Schedule, which the employee will be asked to sign.  In the event that this inspection reveals that the vehicle does not match the requirements of their order then the Schedule should not be signed and the employee should contact the HR Benefits team who will then contact ALD Automotive.

In this policy: