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Guidelines for regrading an existing post
Applications for regrading of support roles may be made:
- as a management submission by the employing College or Service; or
- on a personal basis by the roleholder where this is not supported by their College Dean/Head of Service.
College/Service submission
If you would like to regrade a member of your staff, please contact your HR Business Partner for guidance.
Where the College/Service appeal against the outcome of a management submission, the procedure outlined in the College/Service section of the appeals procedure will apply. A roleholder may lodge a personal appeal if they are not satisfied with the outcome of a management submission.
Personal submissions
Personal submissions will only be considered where a minimum period of twelve months has passed since your appointment or the last grading review and/or there has been a demonstrable significant change in your duties and responsibilities.
You should first consult with your employing College or Service to determine whether the request for regrading will be supported as a management submission. Where the request is not supported, you should submit your request in writing to the HR Business Partner for your College or Service.
Human Resources will acknowledge receipt of the application and the date the application was received in Human Resources. The acknowledgement will advise you of the requirement to complete a HERA questionnaire which must be verified by an appropriate manager in your College or Service. The verifying manager may ask you to amend sections of the questionnaire to correct any factual inaccuracies. Where you and the manager cannot agree on the content of the questionnaire, the differences will be recorded.
Where necessary, upon receipt of the completed questionnaire, Human Resources may meet you and/or the manager for further information about the role.
Regrading submissions will be considered by Human Resources by applying the HERA criteria.
Human Resources will write to you to advise of the outcome of the request for regrading and the right to appeal if you are not satisfied with this outcome and the procedure for making an appeal.
Where the submission for regrading is approved, the regrading will take effect on the first day of the month following receipt of the submission in Human Resources.
If you are not satisfied with the outcome, you may appeal to a joint management-trade union panel in accordance with the appeal procedures for regrading. The appeal must be made in writing to the Director of Human Resources no later than 30 working days following the date of the HR notification of results.
Further information
HERA job evaluation questionnaire
HERA questionnaire guidance notes
