Mandatory Staff Training

Staff are required to undertake mandatory training to ensure that we not only comply with regulations and the law but also ensure that your knowledge, skills and understanding of these important areas are kept up to date, enabling you to work safely, effectively and confidently.

Mandatory training is delivered either through LearnUpon, our e-learning system, or face-to-face by a trainer.

The tabs below show mandatory training that is currently required for ‘All Staff’ and for sub categories. Individuals and managers are to consult the information below and ensure that all mandatory training has been completed in line with individual role/post requirements.  In addition, new staff should also attend the Welcome to the University event (Exeter staff and Cornwall staff).

The following training must be completed on the first day of work at the University. If the courses do not appear on your LearnUpon dashboard you will need to self-enrol through the ‘Course Catalogue’ in your LearnUpon account.

Course title

Timeframe by which the training should be completedSponsor Department and Additional Notes
An Introduction to Prevent as it Affects Higher Education Day 1 at the University

Compliance, Governance and Risk

Information Governance – University web pages

Equality and Diversity Introduction Day 1 at the University Equality, Diversity and Inclusivity
Health and Safety Introduction Day 1 at the University Health, Safety and Wellbeing
Information Governance Day 1 at the University

Compliance, Governance and Risk

Information Governance – University web pages

Not all of the following will be mandatory for all staff. Managers must assess roles and assign relevant training as required. Managers must also check the All Staff and Specialist Roles tabs.

Course title

Mandated for the staff listed below

Additionally advised for the staff listed below

Timeframe by which the training should be completedSponsor Department and Additional Notes
Corporate Conscience 

All staff Grade G / Senior Lecturers and above.

 

The staff listed above are automatically enrolled on this course however they can also self-enrol through LearnUpon

All staff approving financial decisions or procuring goods and services Within 3 months of starting at the University

 

Compliance, Governance and Risk

 

 

Prevention of bribery and other improper conduct – University web pages

 

Modern Slavery Act Transparency Statement

Carriage of Dangerous Goods This is a mandatory course for anyone who packages and transports dangerous goods as defined in the regulations      

Health, Safety and Wellbeing

CoSHH for Laboratory Users This course is for staff who are required to complete and manage CoSHH risk assessments and/or are involved in the CoSHH risk assessment process within their College or Service As advised by the Health & Safety team   Contact the Health & Safety team
CoSHH for Non Laboratory Users This course is designed to provide guidance and awareness of chemistry safety (or COSHH) issues for operatives who routinely use a small number of chemicals and may enter laboratory type areas in the course of other work) Estates and security operatives who may enter laboratory spaces during the course of their work, for example, an electrician fixing a light fitting within a teaching laboratory   Contact the Health & Safety team
PDR Reviewer Skills for Professional Services Staff All reviewers of Professional Services staff Prior to conducting PDRs    

People Development

 Prevent Duty – Policy and Procedures on Freedom of Speech Selected staff who have been contacted - this course requires staff to self-enrol.  Any member of staff who may request, book or administrate the booking of external speakers     Compliance, Governance and Risk
 

Prevent Duty – Support for Individuals

Selected staff who have been contacted - this course requires staff to self-enrol. Any member of staff with welfare responsibilities for students, or who may be contacted by any other individual who has a concern with regard to the welfare of a student      

Compliance, Governance and Risk

Recruitment and Selection Any member of staff who sits on a recruitment panel.
(Note: All Grade F staff and above will automatically be loaded onto this course. All other staff will need to self-enrol)
This course should be completed by anyone involved in shortlisting candidates and/ or interviewing candidates during a recruitment process Prior to taking part in any recruitment process  

Human Resources - Recruitment

Not all of the following will be mandatory for all academic and research staff, managers must assess roles and assign relevant training as required.  Managers must also check the All Staff and Specialist Roles tabs.

Details of additional (non-mandatory) training, available to academic and research staff, can be found on the Exeter Academic pages.

 

Course title

Mandated for the staff listed below

Additionally advised for the staff listed belowTimeframe by which the training should be completedSponsor Department and Additional Notes

 Corporate Conscience 

All staff Grade G / Senior Lecturers and above.

 

The staff listed above are automatically enrolled on this course however they can also self-enrol through LearnUpon

All staff approving financial decisions or procuring goods and services

Within 3 months of starting at the University

Compliance, Governance and Risk

 

Prevention of bribery and other improper conduct – University web pages

 

Modern Slavery Act Transparency Statement

Information Security for Researchers All Research Staff  

Workbook for Professional Services

Compliance, Governance and Risk

Prevent Duty – Policy and Procedures on Freedom of Speech Selected staff who have been contacted - this course requires staff to self-enrol.  Any member of staff who may request, book or administrate the booking of external speakers    

Compliance, Governance and Risk

Prevent Duty – Support for Individuals

Selected staff who have been contacted - this course requires staff to self-enrol. Any member of staff with welfare responsibilities for students, or who may be contacted by any other individual who has a concern with regard to the welfare of a student      

 

Recruitment and Selection Any member of staff who sits on a recruitment panel.
(Note: All Grade F staff and above will automatically be loaded onto this course. All other staff will need to self-enrol)
    Compliance, Governance and Risk
Research Integrity All academic staff involved in research Technical Services and other staff involved in or directly supporting research   Research Ethics and Governance
Carriage of Dangerous Goods Anyone who packages and transports dangerous goods as defined in the regulations      

Health, Safety and Wellbeing

CoSHH for Laboratory Users This course is for staff who are required to complete and manage CoSHH risk assessments and/or are involved in the CoSHH risk assessment process within their College or Service. As advised by the Health & Safety team   Contact the Health & Safety team
CoSHH for Non Laboratory Users This course is designed to provide guidance and awareness of chemistry safety (or COSHH) issues for operatives who routinely use a small number of chemicals and may enter laboratory type areas in the course of other work) Estates and security operatives who may enter laboratory spaces during the course of their work, for example, an electrician fixing a light fitting within a teaching laboratory   Contact the Health & Safety team
Doctoral Supervision Academic staff who supervise PGR students Staff who anticipate supervising or supporting PGR students in the future Prior to supervising PGR students at the University, if possible, or within the first term of doing so

Academic Development

Additional (non-mandatory) workshops are available to address specific aspects of supervision (e.g., the examinations process); additional bespoke workshops can be created upon request
HEA Fellowship through Aspire Framework All academic staff on E&R and E&S contracts through PCAP (see PCAP entry below) Academics and professional services colleagues who teach and/or support students learning    

Academic Development

Lecturers (E&R) on the Professional Development Programme (PDP) must gain HEA Fellowship through the PCAP programme specifically as part of their probation
Learning and Teaching in Higher Education (LTHE) All postgraduates who intend to teach, are contracted to teach and/or assess students. Associate Lecturers, researchers, and professional services colleagues who are new to teaching and/or new to teaching at Exeter    

Academic Development

Successful completion of the LTHE assessment leads to HEA/ASPIRE Associate Fellowship
PDR Reviewer and Mentoring Skills for Academic Leads Academic Leads   Prior to conducting PDRs People Development
PDR Training for Reviewers of Research Staff All reviewers of Research Job Family staff   Prior to conducting PDRs People Development

Academic Professional Programme

New Lecturers (E&R) on the Professional Development Programme (PDP) and New Lecturers (E&S) 

Other staff for whom Academic Practice (teaching and/or research) is a key part of their role

   

Academic Development

Graduate School of Education   

Successful completion of Academic Professional leads to:

Postgraduate Certificate in Academic Practice (PCAP)

HEA/ASPIRE Fellowship

Certificate from the Institute of Apprenticeships (for those on the Standard Pathway) 

PGR Pastoral Tutoring All PGR pastoral tutors Any staff member who supports or contributes to the pastoral care of PGR students Prior to engaging in PGR pastoral tutoring duties, if possible, or within the first term of being a PGR pastoral tutor  

Academic Development

PGR pastoral tutors are encouraged to take this workshop alongside the Supporting Students / HWSS workshops (face-to-face or online)
Course titleMandated for the staff listed belowAdditionally advised for the staff listed belowTimeframe by which the training should be completedSponsor Department and Additional Notes
Chemical Deliveries

Stores operatives who are receiving chemicals into their stores for redistribution

Porters, reception and workshop staff in buildings without dedicated stores may also be eligible Within 3 months of starting at the University Contact the Health & Safety team
Environmental Sustainability Selected staff who have been contacted - this course requires staff to self-enrol All staff   Sustainability
Fire Safety (Parts A & B)   This course is intended for staff with a higher than average risk of contact with fire, for example kitchen staff, electricians, lab workers   Health, Safety and Wellbeing
Fire Safety (incl Fire Marshal and Evacuation Officer) This course is mandatory for staff who will be undertaking the role of Fire Marshal or Evacuation Officer as part of a building evacuation plan     Health, Safety and Wellbeing
Fire Safety Coordinator All staff identified as a building fire safety coordinator     Health, Safety and Wellbeing
Fire Marshal (& Evacuation Officer Requalification) All staff who have been identified as a Fire Marshal and Evacuation Officer Technical Services and other staff involved in or directly supporting research To be completed on or around 3 years after the initial Fire Marshal Course Health, Safety and Wellbeing
Hydrofluoric Acid Awareness Training All First Aiders who are required to potentially deal with a HF contaminated casualty Also suitable for anyone working with HF or within the vicinity of HF   Contact the Health & Safety team
Ladder Training Selected Campus Services staff who have been contacted Any other University staff member who uses ladders and steps at work   Contact the Health & Safety team
Laser Safety Awareness Those who will work with lasers in class 3R, 3B or 4 Those that will work or be located close to lasers may also benefit from attending   Contact the Health & Safety team
Principles of ionising radiation protection & Radiation Protection Supervisor (RPS) Those who will work with sources of ionising radiation Those that will work or be located close to ionising radiation sources may also benefit from attending   Contact the Health & Safety team

The training listed below is relevant to certain roles within Campus Service. Managers must also check the All Staff and Professional Services sections of this table for additional mandatory training.

Course titleMandated for the staff listed belowAdditional advised for the staff listed belowTimeframe by which the training should be completedSponsor department and additional notes
BICSc Training All staff carrying out cleaning duties in Campus Services     Campus Services
Food Safety in Catering Level 2 All catering staff     Campus Services
Food Safety in Catering Level 3 (Supervising) All catering staff with a supervisory role     Campus Services
Pollution Prevention and Emergency Response Mandatory for Grounds, Direct and Indirect Works staff - line managers to identifiy requirement     Sustainability
Abrasive Wheels Selected Campus Services staff who have been contacted     Campus Services
Asbestos Awareness Property Services and Estate Services staff who may work with or come into contact with Asbestos containing materials during their normal work activities Technical Services staff who may come into contact with asbestos   Campus Services
Manual Handling Selected Campus Services staff who have been contacted Any staff member who lifts, carries or moves goods   Health, Safety and Wellbeing
Tail Lift Operator Porter Staff   No use of equipment is permitted until training has been completed Campus Services - Facilities Management
Ladder Training Selected Campus Services staff who have been contacted Any other University staff member who uses ladders and steps at work   Contact the Health and Safety team
Suicide Intervention Estate Patrol Staff     Estate Patrol

LearnUpon - online learning 

Most of our mandatory training is completed online and is available 24 hours a day 7-days a week. Courses that are mandatory for all staff are automatically loaded on to your LearnUpon dashboard. Visit the LearnUpon log on page to access your account using your SSO.

Go to online training

 

Face-to-face

For face-to-face courses staff can follow the links in the table below, search for courses through our A-Z, or enrol via trent self-service. Staff must confirm with their managers which face-to-face courses are relevant for their role.

 

Monitoring via the MI Hub

Managers and staff can monitor their team or individual mandatory training compliance via the MI Hub.  Further details about this can be found on the HR page of the MI Hub or you can access the training page of the HR My Team report directly by using this link.

 

Recording and reporting

When you successfully complete each item of “mandatory” or “essential to role” training your iTrent training record will be updated. A report of this record is compiled for all staff; this report is monitored so that all the required training is completed successfully by all the necessary staff. The personal learning account - quick start guide shows you how to find your training record.

 

Creating new mandatory/essential in role training

If you are considering creating some new training that is going to be either mandatory or essential-in-role, there is a process which you must follow. It will establish which category your training will fall into and how much support you will receive from the People Development team.