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Coronavirus: Amendment to Carry Forward of Annual Leave

Employees are expected to take their 2020 annual leave in the 2020 leave year. It is always important for the health and wellbeing of employees that they take leave from work and this is especially important during the current Coronavirus health pandemic, when colleagues are adjusting to new ways of working and many employees are balancing their work with caring responsibilities. For this reason, colleagues are expected to take any annual leave which has already been booked.

While there is no entitlement to carry forward leave, the University will normally permit up to 5 days’ leave to the following year where it is not possible for operational reasons for employees to take all their leave allowance.

Taking account of the exceptional circumstances created by the current Coronavirus health pandemic, the University has agreed with the following temporary change to the existing carry-forward arrangements for 2020:

  • Employees who are not able to take unbooked annual leave due to Coronavirus circumstances may carry forward up to 15 days/109.5 hours annual leave (pro-rata for part-time staff) from 2020 to 2021.

  • Employees will be required to take at least half this leave by 31 December 2021, and the remaining balance by 31 December 2022.

  • In all cases, carry forward of annual leave, must be approved by the manager.

  • In exceptional circumstances, with the approval of the Pro-Vice-Chancellor/Director of Service and the Director of HR, employees may be able to carry forward more than 15 days/109.5 hours, in accordance with The Working Time (Coronavirus) (Amendment) Regulations 2020.
  • Any annual Leave that is approved to be carried forward will be automatically included in your allowance for the following year. 

There is no change to the following arrangements:

  • An employee leaving the University in 2021 and 2022 who has not taken both their pro-rata holiday entitlement for the year and leave carried forward from 2020 will be expected to take this leave during their notice period, where this is operationally possible.

  • Employees who are on sick leave at reduced sick pay can continue to book a period of their sick leave as annual leave (and receive holiday pay at their full-time rate), but there is no requirement that they must do so.

  • Employees who are not normally permitted to take annual leave during term-time will continue to be required to take their carry forward leave outside of term-time.

Employees who purchased annual leave in 2020 and who have not been able to take all of their leave as a consequence of the pandemic, can carry forward their additional leave to 2021, with the approval of their manager. 

(This page was updated on 29 October 2020.)