University Adoption Pay

Adoption leave and pay are separate entitlements. 

For staff with babies and/or children placed with a family before 6th April 2018 see the relevant page.

For staff with babies and/or children placed with a family on or after 6th April 2018 please see below.

Pay

Entitlement to adoption pay will be from the first day of employment. In addition if you are on adoption leave you may be eligible for SAP if you have at least 26 weeks' service at the matching week[1] provided that the average earnings are above the lower earnings limit for National Insurance contributions.  SAP is payable for a 39-week period and is included within the weeks of full pay. If you have not been working at the University for 26 weeks by the qualifying week or you do not earn above the lower earnings level then you may be entitled to social security benefits paid by the Department for Work and Pensions (DWP). If you are entitled to any social security benefit you must inform the pay and benefits team immediately. Your full pay is based on your salary on the first day of leave. In a case where more than one child is placed for adoption at the same time, entitlement to Adoption Leave and Adoption Pay is exactly the same as if there were one child.

If you are working at the University on the day you start your adoption leave and you earn above the lower earnings level, you will be eligible for the University Adoption Pay at:
26 weeks full pay (which may be inclusive of Statutory Adoption Pay (SAP)), then 
13 weeks

at either

  • SAP at the standard rate or a rate equal to 90% of your average weekly earnings (whichever is lower), or
  • unpaid leave for 13 weeks, then
13 weeks unpaid leave
If you are working at the University on the day you start your adoption leave and you earn under the lower earnings level and/or you do not have 26 weeks continuous service leading to the matching week you will be eligible for the University Adoption Pay at:
26 weeks full pay (less deductions for benefits paid by the Department for Work and Pensions (DWP). Please note you are required to notify pay and benefits team  of any payments you receive from DWP), then
13 weeks

at either

  • benefits from DWP (if eligible)
  • unpaid leave, then
13 weeks unpaid leave

Returning to work

If you receive University Adoption Pay, the University may reclaim from you all or part of the non-statutory element of this adoption pay if you fail to return to work for at least 3 months following your adoption leave (or an equivalent period of time if you reduce your hours). This excludes any non-working periods (eg KIT days, parental leave, vacation time for term time only workers) but includes annual leave. Please see the University Policy on Overpayments for details on how the money would be repaid by you to the University. Please ensure that you can repay the University Adoption Pay if you do not return to work.

Unsure about returning to work

If you are eligible for University Adoption Pay but are undecided about whether you wish to return to work you may request that the UAP element of your adoption pay be deferred. If you decide to return to work then payment can be made as a lump sum. All additional payments made by the University on behalf of the employee during this time e.g. employee pension contributions, childcare vouchers, etc. would be reclaimed by the University before the lump sum is paid.

Employees on fixed term contracts

If you are employed on a fixed term contract, your employment and payment of University Adoption Pay (UAP) will end on the expiry date of the fixed term contract, although Statutory Adoption Pay (SAP) will continue to be paid if eligible.

University Pension Schemes

If you are a member of one of the University's Pension Schemes please see the table below;

 USSERSSNHS
Full pay Contributions deducted from full salary. Your pension benefits continue to accrue as normal before you commenced adoption leave Contributions deducted from full salary. Your pension benefits continue to accrue as normal before you commenced adoption leave Contributions deducted from full salary. Your pension benefits continue to accrue as normal before you commenced adoption leave
SMP only Contributions are calculated and deducted based on the actual amount you receive. The employer will top up your contributions to the pre adoption leave level  Your pension benefits continue to accrue as normal as above. Contributions are calculated and deducted based on the actual amount you receive. Contributions are calculated and deducted based on the actual amount you receive. The employer will top up your contributions to the pre adoption leave level  Your pension benefits continue to accrue as normal as above.
Nil pay No pension contributions are deducted your USS membership is put into suspense. You are still covered for full life insurance but you will not accrue any pensionable benefits for the period of Nil pay. No pension contributions are deducted your ERSS membership is put into suspense. You are still covered for full life insurance but you will not accrue any pensionable benefits for the period of Nil pay. No pension contributions are deducted your NHS membership is put into suspense. You are still covered for full life insurance but you will not accrue any pensionable benefits for the period of Nil pay.
Return to work Pension contributions will recommence should there have been a gap in pension contributions due to unpaid leave you can choose to pay your contributions for the unpaid period and the University would pay its contributions.

Pension contributions will recommence.

Pension contributions will recommence should there have been a gap in pension contributions due to unpaid leave you can choose to pay your contributions for the unpaid period and the University would pay its contributions.

 Additional Voluntary Contributions (AVCs)

If you are paying any Additional Voluntary Contributions please contact the pensions office who can advise you what happens to these upon commencement of adoption leave.

 


[1] Matching week – The week (Sunday to Saturday) when the adoption agency told your employee that they had been matched with a child.