Getting started

If you are new to the Claims payroll, or are working for more than one College/Service, you must complete the form PD81 (sections A to D and sign the declaration in E).  This form provides the essential information we need to set up your payroll and place you in the appropriate tax bracket. 

Once you have completed the PD81 form it will need to be authorised by an appropriate manager.  The manager will check that all the required information is completed and then will complete all sections of Part F. 

You will also need to complete a claims form PD82 to send in at the same time as your PD81.  See the submission of claims forms section below for further details on how to complete the PD82.

Right to work

Your manager will also need to confirm your right to work in the UK, regardless of your nationality.  We advise bringing in your current passport, but there may be other documents that we can accept if this is not possible.  Please see the Proof of right to work pages for more information about what documents can be accepted.

You will not be permitted to commence working until your right to work has been verified.

If your right to work in the UK is time-limited (you are on a visa) your right to work will need to be checked annually. 

Once your right to work has been verified the manager will send the PD81 and PD82 to the Payroll Office for processing.

Incomplete forms will be returned to the College/Service and may cause a delay in payment.

Submission of claims forms

Each claim for work undertaken must be submitted on the form PD82.  You will need to itemise the hours of work you have undertaken and indicate the hourly rate that the University has authorised for the work being undertaken.  For further details on hourly rates, please see the Purpose and Principles section of the Claims Policy.

You must complete the PD82 in full, including your person number from your payslip, then sign and date the form and give it to your manager for authorisation.

Your manager should check the information is correct and that the costcode on the form has been set up in Aptos for payroll purposes. 

If any of this information is incorrect it could cause a delay in payment.

Payment

Payroll deadlines for each month are as follows:

*Human Resources and Payroll require the receipt of all information by the above dates.

Provided your fully completed form reaches the Payroll office by the deadline, the payment will be made at the end of the month. 

If you work in more than one location, your payslip will automatically be sent to the location of your first position unless otherwise indicated to payroll.

In this guidance:

See also the terms and conditions for individuals paid by claim.