Authorisation to recruit

1. Getting started

  • Approval must be obtained before the recruitment process can start
  • Vacancies are approved through the eSR1 system
  • Contact your Recruitment Team - if you know exactly what vacancy you need to fill. We can discuss the various options for sourcing candidates, timelines for the recruitment process and to request that an eSR1 be created on the system.
  • Contact your HRA team - if you need support with the type of vacancy and the details of what you would like to recruit to before starting your recruitment. For new posts and those where the responsibilities/ duties have been significantly amended, speak to your HRA team for the post to be graded in advance, using the HERA job evaluation questionnaire.
  • Complete the e-SR1 form and submit it for approval - see our User Notes for detailed guidance.

2. Approval

Once an eSR1 is submitted the following will happen:

  • For externally funded posts: - where the appointment will be wholly financed through external funding, the form will proceed to the Research Finance Cluster to approve the appointment.
  • For University funded posts:- the form will proceed to Finance and final approval will be made by budget holders within the college/ service.
  • For mixed funding:- the form will proceed to the relevant Research Finance cluster, then to Finance and then on to the budget holders within the college/ service.

3. After approval

  • The e-SR1 will be received by the Recruitment team for action
  • We will contact you if there are further things to discuss or if there is any missing information, otherwise we will proceed with advertising your post.