Authorisation to recruit

1. Getting started

  • Approval must be obtained before the recruitment process can start
  • Vacancies are approved through the eSR1 system
  • Replacement roles - if you are recruiting to replace an existing role please complete the Leaver Form
  • New roles - if you are recruiting for a new position please complete this ESR1 request form (new position) and send to your Recruitment Team contact. 
  • Contact your Recruitment Team - We can discuss the various options for sourcing candidates, timelines for the recruitment process and to request that an eSR1 be created on the system.
  • Complete the e-SR1 form and submit it for approval - see our User Notes for detailed guidance.

2. Approval

Once an eSR1 is submitted the following will happen:

  • For externally funded posts: - where the appointment will be wholly financed through external funding, the form will proceed to the Research Finance Cluster to approve the appointment.
  • For University funded posts:- the form will proceed to Finance and final approval will be made by budget holders within the college/ service.
  • For mixed funding:- the form will proceed to the relevant Research Finance cluster, then to Finance and then on to the budget holders within the college/ service.

3. After approval

  • The e-SR1 will be received by the Recruitment team for action
  • We will contact you if there are further things to discuss or if there is any missing information, otherwise we will proceed with advertising your post.