Next steps if a non EU/EEA individual is appointed

If a non EU/EEA individual is appointed, it is important to return the following information, which is sent to the interview panel Chair by the Recruitment Administrator at the beginning of the recruitment process (in an Excel workbook), to Human Resources as quickly as possible in order to prevent a delay in obtaining the necessary immigration clearance:

• Reasons for rejection of non-shortlisted applicants form (PD63)
• Interview information form (PD62)
• Interview analysis form (PD61)
• Appointment details form: for Lecturers (PD02a) and for all other appointments (PD02)
• If you have completed the recruitment process within your College/Service, copies of all application forms and CVs submitted for the post.

In addition to this paperwork required from the College/Service, the following documentation is required from the individual appointed (if they are non EU/EEA):

• their passport (if they are sending certified copies we need: the main passport page; any current UK visas and the front cover) and
• their academic or professional qualifications (eg diplomas, PhD certificates, etc.)  We can also accept original transcripts, subject to them clearly showing the degree awarded and the date of completion.

A certified copy is one that includes a signed statement, either by the issuing authority or by a solicitor or notary, confirming that it is an accurate copy of the original document. In the UK the Post Office offers a certifying service.  Appointees should not send their original documents to Human Resources in the post.

Human Resources will contact the individual regarding the necessary documents once the recruitment/appointment paperwork has been received.