To comply with tax and employment regulations, it is essential that payment for work (remuneration) is separated from scholarship/bursary payments for maintenance and other learning expenses.

How to pay a PTA

Payment by instalments

In order to pay your PTA please follow the steps below;

  1. Complete an Hours allocation template (HAT)
  2. Send a Template contract for postgraduate teaching and research assistants to the student with the HAT
  3. College and student complete Casual Claims Registration process.

Payment arrangements

To comply with tax and employment regulations, it is essential that payment for work (remuneration) is separated from scholarship/bursary payments for maintenance and other learning expenses.

Remuneration must be paid through the eClaims system; any bursary/scholarship will continue to be paid through Student Finance (using established procedures).

Where Colleges choose to bundle a bursary/scholarship and remuneration together for marketing purposes, it is essential that documentation issued to the student explains that part of the award represents remuneration for work undertaken as a condition of their award (which will be paid via the Payroll) and that part is a bursary/scholarship (which will be paid via Student Finance). The two elements should be separately identified in College accounts.

Remuneration should be coded to subjective code J4A-063.

The University has been advised by its solicitors that employment arrangements where the student receives a waiver of fees in consideration for working for the College (i.e. they receive no direct remuneration from the University) are not permissible.

The student should be paid at a recognised University rate/grade. For PTAs the remuneration should be Occasional Teacher A on the Claim Rates for Teaching published by Human Resources (as advised in section 8.1 of the Code of Good Practice on the Employment of Postgraduate Research Students) – i.e. the remuneration will be the total of hourly rate x number of hours of work.

Other employment issues

The Working Time Regulations give workers the right to paid leave. The pay rates applicable to individuals employed on a claims basis include pro-rata payment, in advance, of holidays (to be taken on unidentified days during vacations). The limitations on student employment (see section 6 of Code of Good Practice on the Employment of Postgraduate Research Students) will ensure that there are breaks in working which allow the student to take their accrued holiday.