Visit the appendix page for more information on grievance, performance and conduct.

Terms and conditions for postgraduate students paid in monthly instalments

  1. Name of employer: University of Exeter.
  2. Address: Northcote House, The Queen's Drive, Exeter EX4 4QJ.
  3. Location: You may be required to work in any University location or in any other area where the University is expected to provide a service as may be requested from time to time.
  4. You will only be paid for work actually undertaken and completed. All work must be approved in advance by the appropriate person in the College/Service. The University reserves the right not to make payment when work has been undertaken without prior approval.
  5. If you are unable to work on a session that you previously agreed to work for any reason, then you must inform your line manager, or another senior member of staff, as soon as possible.
  6. The engagement will terminate at the end of the assignment without any further notice being given, unless previously terminated in accordance with the procedure referred to in (7) below.
  7. The assignment may be terminated at any time prior to its anticipated expiry by either party giving the required statutory notice where applicable.
  8. You should not undertake any work for the University unless you have the right to work in the UK under current immigration legislation. Under the Immigration, Asylum and Nationality Act 2006, the University is required to ask to see original copies of official documents before permitting you to work.
  9. Annual Leave: Your hourly rate includes your pro-rata statutory entitlement to paid annual leave and bank holidays, as payment in advance of the period of leave. The holiday year commences on 1 January and leave cannot be carried forward to another year. You need to ensure that you take your leave each year and outside peak times in the area where you normally work.
  10. Pension: The government now requires employers to enrol their workers into a pension scheme. There are various eligibility requirements: if you meet these you will be automatically enrolled into our workplace pension scheme for individuals on a claims basis and you will be notified of this. You can choose to opt out of the scheme if you want to, but if you stay in you will have your own pension which you can get when you retire. You can also choose to opt-in at any time if you meet the eligibility criteria. Further information can be found at or contact the Employee Services team.
  11. Tax and National Insurance may be deducted from payment due to you. To ensure that you pay the correct amount of tax, attach your P45 if you have one or forward this to the Employee Services Team as soon as you receive it. National Insurance Contributions will be deducted unless you supply Department of Work and Pensions form CA4140.
  12. In appropriate circumstances, the University will pay Statutory Sick Pay and Statutory Maternity Pay subject to you meeting the qualifying criteria.
  13. Performance and Conduct Procedure: see appendix
  14. Grievance Procedure: see appendix
  15. Your line manager is responsible for ensuring that you are aware of the University's policy in respect of health and safety at work and to notify you of any specific procedures applicable to your working environment.
  16. Expenses should be claimed using this link: Please note that expenses will only be paid if they are approved in advance, reasonable, supported by receipts, allowable under the University of Exeter's Expenses policy and in line with HMRC guidance. In most cases, expenses will be paid after deduction for income tax and National Insurance.
  17. There are no collective agreements which directly affect your terms and conditions. Any changes in the terms and conditions applicable to individuals engaged as a postgraduate teaching/research assistant which may be agreed after the date of this contract by the University in respect of individual staff shall be automatically incorporated into your contract of engagement with the University. The University reserves the right to unilaterally amend these terms and conditions from time to time.
  18. Confidentiality: You must not disclose any information of a confidential nature relating to the University (or any of its associated partners) to any third party, during or after your assignment except in the proper course of your assignment or as required by English law.
  19. Data protection: You must comply with the University policy on data protection.

Please also see the grievance, performance and conduct procedures.