How to get paid

Submission of timesheets

All casual workers (excluding external examiners and postgraduate teaching assistants*) should submit timesheets through the eClaims system. If you have any difficulties using the system, guidelines can be found here.

You will need an eClaims IT account in order to login to eClaims. If you do not have an eClaims IT account please speak to your line manager. You should not login to eClaims using any other account i.e student.

You should submit your timesheets weekly and your line manager should check the information is correct and approve accordingly. If any of this information is incorrect they have the right to either reject the timesheet, or amend it before approving.

If you have a permanent or fixed term contract at the University you will not use eClaims to claim for additional hours. You should instead submit a PD107 form to the Pay and Benefits Office, room 357A, Northcote House (payandbenefits@exeter.ac.uk).

*PTAs working in the College of Engineering, Mathematics and Physical Sciences (CEMPS) will use eClaims.

Payment

Your online timesheet should meet the submission and approval deadlines in order for payment to be made monthly.

You will normally be paid on the penultimate day of the month by BACs transfer into your nominated bank account. All casual workers are paid one month in arrears providing the monthly submission and approval deadlines are met. Under no circumstances will the Pay and Benefits office draw advance payments for claims that have missed the submission and/or approval deadlines.

Your payslip can be viewed on Trent Self-Service.

Expenses

Expenses will only be paid if they are approved in advance, reasonable, supported by receipts, and allowable under the University of Exeter's Expenses policy. Please note that the University would not normally pay expenses for any worker travelling to the University for work. All expenses will be paid in line with HMRC guidance.