Five work streams met monthly, carrying out research, producing proposals, testing, and producing outputs. Each of the work streams carried out extensive consultation, this is summarised here.
Overall, the project has changed the process of working on workplace reorganization, refurbishment or new build projects. Before the type and configuration of space is decided a joined up approach considers business process, flexible working practices, impact of IT and other enabling tools. A process of review decides the way future workplace principles can be successfully applied within the confines of scale, budget, time and existing constraints.
Outputs from each workstream can be found by clicking through from the boxes below or using the left hand menu.
Chairperson: Ian Millar
The Place work stream looked at all space related matters: including analysis and modelling of our space; and reviewed current and best practice from across our campuses and more globally. Read more about the Place work stream.
Chairperson: Ariel Edge
The Teaching Day work stream examined the capacity and utilisation of our teaching facilities and how the demand will change into the future. The academic and professional services staff and student representatives who were in the group are listed here. They researched and consulted to try to find ways to ease pressure on the timetable to allow for module flexibility and large group teaching - see findings.
The Future Workplaces project approved modest alterations to the teaching day, beginning 2015-16, to allow for module flexibility and large group teaching. More details for staff are here. Information for students is here. Also see FAQs.
Recommendations passed by the Future Workplaces Project Group and VCEG have proceeded through the usual governance channels at the University and are being implemented.
Chairperson: Helen Greenbeck
The Work Styles work stream looked at how different people work in order to fulfil their job role; and from this identified the types of work space, technology and HR policies they need.
Staff may need a variety of spaces during their working week and year, depending on the work they are undertaking at any one time and their interactions with other people. This may include working at other locations across the university or off campus.
Consultation and surveys were conducted via the Colleges and Services meetings structure, an online questionnaire with 600 responses, and more than 65 interviews and focus groups with staff from across campuses and departments at all levels have been carried out.
Chairperson: Geoff Williams
The People work stream reviewed and developed clear and consistent HR strategies, policies and practices to help people work in a more flexible way; and support managers with staff who may be working flexibly.
The flexible working toolkit includes clear statements on homeworking; flexitime; working compressed hours and other forms of flexible working arrangements.
There has been briefing and training for managers and staff. Existing policies which support carers and parents will remain in place and the wellbeing and health and safety of staff will remain paramount when developing any new policies and procedures.
This is linking in with the Positive Working Environment project and other corporate initiatives such as Athena SWAN and Customer First.
Chairperson: Nathan Burden
The Enabling Tools work stream looked at IT, communications and other technology now and into the future, to research and develop solutions which will support different ways of working. Read more about the Enabling Tools work stream.