New students: information for staff

Key dates 2016

Arrivals weekend: 9-12 September

Academic induction/activities: 12-16 September

Activities Fair: 17 September

Chill out Sunday: 18 September

Term 1: 19 September

Visit the New Students site to view all the information for new students starting in 2016.

The Freshers’ Week programme is a collaborative project involving Professional Services, the Students’ Guild, FXU and Colleges. Strategic and operational planning for Freshers’ Week is overseen through five Operational Groups:

The programme is reviewed annually and changes/ improvements are driven primarily by feedback from the New Students’ Survey and best practice from Russell Group Universities.


We are now in the planning and preparation phase for Freshers' Week 2016. A list of deadlines for the following are available at FW2016 staff deadlines. Please refer to Jo Thacker for all Penryn specific deadlines.

  • Pre arrival emails
  • Admissions emails
  • Colleges emails
  • New Students' Website
  • iExeter
  • Freshers Week - Your Guide (University Freshers' Week booklet)
  • Welcome Pack (coordinated by Students' Guild)
  • Events
  • How to days
  • Welcome Team

For further information please email Sue O'Hara

Students are receive pre arrival emails before they arrive at University. See Before you arrive for exact details. They are asked to book an arrivals slot if they are in University accommodation, send in a photograph for their Unicard, select modules and more.

Student Services at Streatham Campus during Freshers' Week

The following student services will be in seminar rooms 1-6, Forum from Saturday 10 to Thursday 15 September 9am-5pm and Friday 16 September 9am-12 noon. Please direct students there for assistance.

  • Admissions (International Student Clearance, Home/EU student outstanding documentation)
  • International Student Advisors (immigration enquiries)
  • Student Fees and Finance
  • Student Health Centre
  • International Student Drop In (also for Erasmus and Exchange paperwork)

Once international students have completed International Student Clearance they will be able to use the computers in the library to complete online registration.

Friday 9 arrivals at accommodation
Saturday 10 arrivals, pick up Welcome Packs, International Student Clearance, Airport Collection
Sunday 11 arrivals, pick up Welcome Packs, International Student Clearance, Airport Collection
Monday 12 International Student Clearance
Tuesday 13 Academic Induction (UG), International Student Clearance
Wedesday 14 International Student Clearance
Thursday 15 Academic Induction (PG), International Student Clearance
Friday 16 Police registration for International Students
Saturday 17 Students' Guild Activities Fair
Thursday 8 Airport Collection
Friday 9 arrivals at accommodation
Saturday 10 arrivals, pick up Welcome Packs, International Student Clearance
Sunday 11 arrivals, pick up Welcome Packs, International Student Clearance
Monday 12 International Student Clearance, How To Information Fair
Tuesday 13 Academic Induction (UG), How To Information Fair, International Student Clearance
Wedesday 14 How To Live Well Information Fair, International Student Clearance
Thursday 15 Academic Induction (PG), How To Information Fair,International Student Clearance
Friday 16 How To Information Fair
Saturday 17 UG Meet your Mentor Event
Sunday 18 Freshers' Fair

Students are asked to book a 20 minute arrivals slot if they are in Exeter based university accommodation. Late arrivals should be communicated to the Accommodation Office who will be able to advise about key collection. Students will receive a Welcome Pack at their accommodation or be able to collect one centrally. Welcome Team/Student helpers are available to help students move into their university accommodation and answer any questions.  

SID are available in the Forum from 8.00-18.00 on arrivals weekend and 8.00-20.00 Monday to Friday to answer questions. Out of hours enquiries should be forwarded to Estate Patrol 01392 723999.

Accommodation Office staff are available to advise students about university managed accommodation and central resources for private accommodation. Please refer all students to the Accommodation Office.

Academic Induction is a student's core timetable during Freshers' Week, and these sessions may run across the whole week although some Colleges concentrate undergraduate activities on Tuesday and Postgraduate activities on Thursday. Most societies put on more than one event during Freshers' Week, so if students report a clash please remind them that their main priority is their Academic Induction.

Students can view their personal Academic Induction timetable via the student portal and iExeter from the beginning of September. If there are any issues with their timetable please advise them to contact their Academic College Office.

The University run and International Welcome Programme on both campuses during Freshers' Week to cater for all non UK student needs including an Airport Collection Service, Welcome lecture, specific information talks. Many international students will have to complete International Student Clearance before they are permitted to register online. This takes place in the Forum at Exeter from 10 to 15 September or in the Peter Lanyon Building for Penryn students. Some students will also need to Register with the Police. 

There is an Exeter international student drop in in the Forum Monday to Thursday, 4-5pm during Freshers' Week.  

The Students' Guild and Athletic Union societies are holding over 800 social events during Freshers' Week, over 80% of which are not alcohol based. Many of these take part during the day and not just the evening. A full list of events will be available on the Students' Guild website from mid August.

SID 8.00-20.00, Forum 01392 724724
Estate Patrol 24 hours 01392 723999
Welcome Team Hannah Slater


SID 9.00-17.00, PL Building 01326 371800
Security 24 hours 01326 370400/07768 557779
Welcome Team Jo Thacker