Membership and Terms of Reference of the University Health & Safety Committee 2013/14

  • Chair (senior member of staff)
  • Lay Member of Council
  • Nominees of Senate (2)
  • Colleges and Professional Services (Assistant College Managers or equivalent)
    • The Business School
    • Engineering, Mathematics & Physical Science
    • Humanities
    • Life & Environmental Sciences
    • Social Sciences & International Studies
    • University of Exeter Medical School
    • Campus Services
    • Academic Services
    • Cornwall Campus representative
  • Guild Health and Safety Co-ordinator
  • University of Exeter Construction Health and Safety Officer
  • Trade Union (TU) Health and Safety Representatives of:-
    • UCU
    • Unite(2)
    • Unison

In attendance

  • Safety, Health and Wellbeing Service (3)
  • Insurance and Business Continuity (1)

Membership of this Committee will be reviewed annually to ensure that it remains appropriate and that there is diversity of representation. As part of the UoE commitment to equality and diversity, these Terms of Reference provide transparency about the role each attendee represents at the group. A gender balance will be sought, as far as is practicable, whilst bearing in mind that many members are determined by their UoE role.

The timing of meetings will take account of other responsibilities (e.g. academic, clinical, and caring) to enable as many members as possible to attend. Prospective members are encouraged to discuss workload implications with their line manager prior to involvement in the Group.

A quorum shall be represented by:

  • The Chair or nominated deputy
  • Two TU staff
  • Two Colleges
  • One Professional Service
  • One member of the Occupational Health and Safety Department (for competent advice)

This committee will meet once per academic term.

The Health and Safety Committee is authorised by the Council to investigate any activity within its terms of reference

5.1 Key role of the committee

a) To act as a consultative committee for nominated health and safety representatives from recognised Trades Union.
b) To agree health and safety policy and standards via an agreed consultation process
c) To receive a report on University incident, accident and Ill health data
d) To receive reports from Colleges and Professional Services regarding safety arrangements and improvement in those areas
e) To take annual Radiation Protection Reports from the University Radiation Protection Officer
f) To take annual reports from the Fire Safety Implementation Group
g) To prepare an annual report to Council
h) To carry out an annual review of the Statutory Health and Safety Committee Terms of Reference
i) To ensure that suitable and sufficient progress is made regarding ‘staff wellbeing
j) To discuss and agree methods for increasing compliance in various safety subjects
k) To develop and agree an annual Health and Safety Walkabout Inspection Programme for approximately 20 inspections per year). To undertake these Health and Safety Walkabout Inspections between formal meetings, monitor any action plans arising from these inspections, and sign off action plans when complete.
l) To recommend expenditure against the Health & Safety Committee Budget of £5,000, or, if items exceed this amount, make recommendations to Council
m) To promote the University’s co-operative relationship with other organisations, such as the Guild of Students Falmouth, FXPlus, and the University College of Falmouth (with respect to the University of Exeter in Cornwall).

5.2 Key reports to the committee

(a) Receive a report at each meeting from the Safety & Occupational Health Department which includes:

  • Incident and accident data (including details of RIDDOR injuries) within the reporting period
  • Occupational Health referral information
  • Mandatory Health and Safety training compliance
  • Progress and improvement for each safety standard
  • Any legal updates
  • Any enforcement action
  • Any other information on changes and improvements

(b) Receive reports at each meeting from Colleges, Professional Services and the Cornwall campuses which outline:

  • Incident, accident and ill-health referral data over time (qualitative and quantitative report) and discussion on the action required to improve
  • Numbers of staff in support roles (first aid, fire marshalls etc) compared to numbers needed
  • Assurance that College level Health and Safety Committees are taking place and action is being taken to improve
  • Any improvements made to the health, safety and welfare of staff and students duriing the reporting period 

(c) Receive reports from the Health and Safety Walkabout Inspection Programme for the academic year and an update on actions from the previous year’s inspections

(d) Receive results from the University Safety Monitoring Programme (measurement of compliance for each safety standard) and agree that action plans are suitable and sufficient (this will develop throughout 2014-15)

(e) Receive an update at each meeting on Radiation Protection against the requirements of any outstanding action plans

(f) Receive an update at each meeting from the Fire Safety Implementation Group and identify progress against any action plans in place

(g) To receive any other reports from specialist groups or on specific standards at the request of the Committee

(h) Receive reports on Construction and Asbestos by the UoE Construction Health and Safety Officer



The University Health and Safety Committee shall report to the Council annually. These reports will be prepared by the Assistant Director of HR (Safety, Health and Wellbeing) and will be presented to the Committee for further comment and input. Where exceptions arise within the annual calendar the Chair will report to the Council Lay Member who will recommend a course of action to escalate matters.