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- H&S policies and guidance
- Children, young people and vulnerable adults on campus
- Control of substances hazardous to health (CoSHH)
- Dogs in university buildings
- Display Screen Equipment (DSE)
- Driving vehicles on university business
- Fieldwork
- Fire safety
- First aid
- General risk assessment
- Health and safety policy and management
- Manual handling
- Meningitis
- Portable appliance testing (PAT)
- Radiation safety
- Smoking policy
- Forms, signs and templates
- How to...
- Health and safety training
- Health & Safety Committee
- H&S policies and guidance
4.8 Record keeping
(1) Accident / Near Miss reporting
Near Misses
- are events in which the potential to cause injury or damage was apparent, but no injury or damage resulted, ie dangerous occurrences.
Accidents
- are unplanned, uncontrolled events that have caused bodily injury or physical damage.
The University (green) Accident / Near Miss forms
It is University policy to record details of all incidents and accidents on (green) Incident / Accident forms and to send these to The Health & Safety Office. The information is used by members of The Health & Safety Office to:
- collate statistics for various analyses;
- identify clusters of common injury or damage;
- determine and sanction remedial action; and
- use as a basis for reporting to the HSE under the RIDDOR statute (see below).
The University (green) Accident / Near Miss forms instead of the ‘Accident Book’
The University has a statutory duty (under the Notification of Accidents, Dangerous Occurrences Regulations (1980)) to record all accidents and near misses. Instead of using standard ‘Accident Books’, the HSE has approved the use of the University’s ‘Accident / Near Miss’ form for this purpose. This obviates the need to record each accident twice, reducing unnecessary administration.
Reporting to the HSE under RIDDOR
Under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR, 1995) the University has a statutory obligation to report certain types of incidents and accidents to the HSE.
The key types are:
- a fatality;
- a specified major injury (fracture of skull, spine or pelvis; fracture or amputation of limb(s); loss of sight or penetrating injury to an eye; severe electric shock or any other injury which results in hospitalisation for more than 24 hours);
- An injury which results in incapacity to work for more than three days;
The HSE may investigate any incident / accident which is reported to them.
(2) Personal details in case of emergency
A personal details in case of emergency form gives important personal details which will greatly assist the Emergency Services in cases of serious illness or injury. Staff and students are asked to provide the information on a voluntary basis. The forms are held, confidentially, within each College and the information is available only to staff with health and safety responsibilities (eg a First Aider).
(3) Health and safety training records
Records of all health and safety training provided by the Health & Safety Office are held on a computer database in that office. All staff attending short courses given by the Health & Safety Office receive a certificate of attendance.
