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- H&S policies and guidance
- Children, young people and vulnerable adults on campus
- Control of substances hazardous to health (CoSHH)
- Dogs in university buildings
- Display Screen Equipment (DSE)
- Driving vehicles on university business
- Fieldwork
- Fire safety
- First aid
- General risk assessment
- Health and safety policy and management
- Manual handling
- Meningitis
- Portable appliance testing (PAT)
- Radiation safety
- Smoking policy
- Forms, signs and templates
- How to...
- Health and safety training
- Health & Safety Committee
- H&S policies and guidance
3.3 Advisory and monitoring
(1)(a) The Health & Safety Office
The University Health and Safety Office, part of Human Resources, is situated in the Queen’s Building on the Streatham campus.
Address: The Health & Safety Office
University of Exeter
Ground Floor, East Wing
Queen’s Building
The Queen’s Drive
Exeter EX4 4QH
Telephone: Exeter (01392) 72 5340 or, internally, Ext 5340
Fax: Exeter (01392) 26 3115 or, internally, Ext 3115
Membership
- Head of Health & Safety
- Deputy Head of Health & Safety
- Fire Safety Adviser (part-time:- Tuesday to Thursday).
- Assistant H&S Advisers (x2, one full time, one part-time, 9am until 3pm)
(1)(b) Occupational Health Service
The Occupational Health Service is also part of Human Resources and is situated in the Queen’s Building on the Streatham campus, adjacent to the Health & Safety Office.
Address: The Occupational Health Service
University of Exeter
Ground Floor, East Wing
Queen’s Building
The Queen’s Drive
Exeter EX4 4QH
Telephone: Exeter (01392) 263136
Membership
- Occupational Health Manager
- Occupational Health Advisers (x2, one full time, one part-time, Tuesday to Thursday)
- Consultant Occupational Health Physician, at least two visits per term, appointments arranged by OH Service team).
Terms of reference
The Health & Safety Office will:
- advise members of the University on all matters of health and safety;
- monitor the implementation of health and safety legislation throughout the University;
- monitor physical conditions in the University sites to ensure staff, students, visitors and members of the public are exposed to the lowest reasonably practicable level of risk;
- draft University health and safety policy;
- provide and communicate up-to-date health and safety information;
- provide, or arrange the provision of, health and safety training; and
- provide support for the University Safety Committee.
Staff Functions
The Head of Health & Safety will:
- advise members of the University on all matters of health and safety;
- maintain awareness of current and impending health and safety legislation, arrange for its implementation within the University and monitor its compliance;
- draft University Safety Policies, Codes of Practice and Guidance Notes;
- provide advice, information, liaison and support for members of the University with health and safety duties and responsibilities;
- monitor the implementation of the University’s health and safety policy;
- provide, or arrange for the provision of, health and safety training;
- promote positive health and safety attitudes and practice;
- monitor and audit School health and safety arrangements;
- compile and interpret incident and accident statistics;
- liaise with the Occupational Health Service team;
- liaise with the health and safety enforcing authorities ( local authority, Health and Safety Executive (HSE) and the Environment Agency (EA) and the emergency services (fire and rescue, police and ambulance);
- take administrative responsibility for the University’s environmental matters;
- manage the operation of The Health & Safety Office;
- manage the health and safety budget and provide financial statements for the Safety Committee;
- follow a programme of continual professional development so that the standard of professional expertise is maintained; and
- carry out any other health and safety duties as may be assigned by the University.
The Deputy Head of Health & Safety will:
- assist the Head of H&S with his duties as listed above;
- advise on Occupational Hygiene matters;
- lead on the internal H&S audit scheme;
- act as University Radiation Protection Officer;
- manage the University’s Radiation Services;
- manage the disposal of hazardous radioactive wastes;
- follow a programme of continual professional development so that the standard of professional expertise is maintained; and
- carry out any other health and safety duties as may be assigned by the University.
The Fire Safety Adviser will:
- advise members of the University on all matters of fire safety;
- prepare, organise and carry out fire safety training;
- audit fire safety provisions in all University buildings and advise on any remedial action
- investigate incidents involving fire, or defective fire-fighting equipment;
- keep aware of current fire safety legislation;
- maintain fire safety records and documentation;
- liaise with members of Estate Development Services and Property Services and external contractors in all fire precaution matters affecting new building, extensions and alterations to existing buildings;
- liaise with the Fire and Rescue Service and the University’s insurers, assisting as required;
- arrange and assist with fire drills if requested;
- prepare incident reports on the outbreak of fire with proposals for remedial action;
- follow a programme of continual professional development so that the standard of professional expertise is maintained; and
- carry out any other fire safety duties as may be assigned by the University.
The Assistant Health & Safety Advisers will:
- assist the other members of the H&S Office team with their duties.
- assist with training as required.
- follow a programme of continual professional development so that the standard of professional expertise is maintained; and
- carry out any other health & safety duties as may be assigned by the University.
The Occupational Health Service team will:
- advise members of the University on all matters of occupational health;
- organise occupational health training when required
- work in co-operation with the Occupational Health Physician in providing a consultancy for members of the University with suspected occupational health problems;
- liaise with outside organisations (eg the Employment Medical Advisory Service (EMAS), the NHS, Red Cross, St John Ambulance);
- follow a programme of continual professional development so that the standard of professional expertise is maintained; and
- carry out any other occupational health duties as may be assigned by the University.
The Occupational Health Physician will:
- work in co-operation with the Occupational Health Adviser in providing a consultancy for staff with suspected occupational health problems;
- assist with the pre-employment screening of new staff;
- carry out the medical examination of staff where appropriate (eg ill-health retirement);
- advise the University on key occupational health issues; and
- act as the Statutory Appointed Doctor to the Radiation Protection Group and the Genetic Modification Sub-Committee.
(2) School or Service Safety Officers (SSOs)*
College Deans (or Head of Professional Service) may appoint one or more College or Service Safety Officers (SSOs), to assist them with the implementation of both University and College health and safety policies. Although duties may be delegated, responsibility for health and safety rests with the College Dean or Head of Service. Where no SSO is appointed, the College Dean or Head of Service assumes the duties of the SSO.
SSOs will:
- be familiar with both the University’s and the College’s or Service’s health and safety policies;
- advise members of the College or Service on matters of occupational health and safety;
- advise the College Dean or Head of Service on the formulation and revision of College health and safety policy and procedures;
- act with the delegated authority of the College Dean or Head of Service on matters of urgency;
- liaise with members of the University Health & Safety team and other staff with health and safety responsibilities;
- attend (and normally chair) meetings of the appropriate Safety Group;
- conduct or co-ordinate systematic health and safety inspections and accident investigations to identify unsafe or unhealthy working conditions or work practices, and monitor to ensure that preventative action is recommended and pursued;
- ensure that accidents and incidents are reported and investigated;
- disseminate health and safety information to appropriate staff and students;
- ensure that new members of the College receive adequate induction with respect to health and safety;
- identify members of the College for appropriate health and safety training and occupational health surveillance;
- monitor the College such that:
- a high standard of housekeeping is maintained;
- adequate precautions are taken regarding any special existing or new hazard;
- adequate precautions are taken regarding any changes to be made;
- plant, equipment and processes are being maintained as required by statutory provisions;
- staff and students are suitably instructed and trained;
- adequate health and safety records are maintained;
- written assessments are carried out and reviewed if required by any statutory provision (eg the Control of Substances Hazardous to Health Regulations (1998));
- personal protective equipment needs are assessed and suitable equipment is available and used;
- emergency safety equipment (eg fire extinguishers) are in place and maintained; and
- carry out any other health and safety duties that may be assigned by the College or Head of Service
* Safety Officers appointed in Services Departments, Divisions, Centres and Units etc have identical duties
A list of staff with health and safety responsibilities for policy making, advising and monitoring available (which will be updated on a regular basis).
