All new staff are required to prove their right to work in the UK
Proof of right to work in the UK
The UK Government has introduced regulations (the Immigration, Asylum and Nationality Act 2006) to ensure that employers only employ people who are legally permitted to work in the UK. These regulations require an employer to verify a new employee’s right to work in this country by checking and copying certain documents and to undertake annual checks on employees whose right to work in the UK is time-limited.
This requirement applies to all new members of staff, irrespective of their nationality. It is a criminal offence to employ someone who does not have the right to work in the UK.
Procedure for new staff
All new members of staff are required to provide evidence of their right to work before they start employment with the University. If the documents are not provided at interview, the new employee should make arrangements to provide evidence of their right to work before their start date by bringing their document(s) detailed in the section how to prove your right to work in the UK, for verification and copying to:
Exeter-based staff (except medical school)
Employee Services Team, Room 357A on the third floor of Northcote House (on the Streatham Campus) during the following days/times: Mondays to Fridays, 9am to 5pm.
Cornwall-based staff (except medical school)
Please take your documentation to the Peter Lanyon Reception during the following days/times: Monday to Fridays, 9am to 5pm
Medical School Exeter- based staff
Please contact the relevant person listed below and arrange a suitable time to take your documentation for verification and copying.
- Joy Choules, Room JS03/JS108, Smeall Building, available all week. Please phone extension 2743 or email: email@example.com
- Sue Whiffin, South Cloisters, available Monday, Tuesday and Wednesday, 10am to 2pm, extension 6056
- Heidi Snell, Undergraduate Office, Medical School Building, 01392 406714, please email: firstname.lastname@example.org
- Ellie Pickering, please email to make an appointment email@example.com
Medical School Cornwall-based staff
Truro Hospital- Knowledge Spa
- Emma Squire, available Monday to Wednesday, 8am to 4.30pm, and Thursday 8am to 2.30pm, telephone (01872) 258131
- Linda Langstaff, available Monday-Friday, 9am to 5pm, telephone (01872) 258134
If a new employee is unable to present these documents by their first day of employment, they will be asked to leave work and/or the start date will be delayed. If they continue to fail to meet the requirements, the University must withdraw the offer of employment.
Procedure for individuals paid on a claims basis
The requirement to check evidence of right to work in the UK also applies to individuals undertaking casual work. The line manager should ensure that any individuals undertaking casual work have provided evidence of their right to work in the UK to HR Services, Room 356, Northcote House, before they start working. The Casual Claims team are able to confirm the status of a casual worker's right to work. If the worker has not provided satisfactory evidence of their right to work, they will be unable to submit a timesheet via the eClaims system and they will not be paid for any work that they have done. Please see the How to prove right to work pages for information about what to bring in. Please note if you are a on a Tier 4 visa there is additional information on the Student web pages.
Exeter Medical School - Cornwall based claims workers
Please take your right to work documents to:
Caroline Crate, Undergraduate Office (1st Floor -the office is adjacent to the Student Reception), available Monday to Friday 9.30am to 5.30pm, telephone (01872) 256406
or if unavailable please contact Anne Davidson, available Monday to Friday, 8.30am to 4.30pm, telephone (01872) 255 129