Staff - What you need to know and do before you come to campus
We are continuing to manage the return of more colleagues to on-campus working carefully with a phased and gradual approach to the removal of COVID-19 measures on our campuses. This approach will allow colleagues and students the time to adjust to the changed environment as well as providing time for anyone who remains concerned to consult with their manager and, where appropriate, make any necessary adjustments. Please read the latest information below about coming to campus.
Managers - please read our dedicated guidance for managers for information and actions.
Before you come to campus
We understand individuals may be affected by COVID-19 in different ways and there may be some people who are more vulnerable than others to this infection. Before coming to campus it may be useful to complete the COVID-19 Age Individual Vulnerability Risk Assessment and share your ‘COVID-19 age’ with your line manager.
If you have a High or Very High COVID-19 age or have answered 'yes' to any of the health questions please also complete the COVID-19 Personal Risk Assessment.
Please ensure you read the 'My safe return to Campus' working guidance before you complete the COVID-19 age Individual Vulnerability Assessment tool.
It is important that we continue to take steps to prevent the spread of infection. Not only is this important for controlling COVID 19, but it will also help us to reduce other types of infection, leading to a healthier place for everyone to study and work. For this reason, if you are unwell we ask that you stay at home and continue to maintain good personal hygiene – cleaning hands, touchpoints, opening windows where required and wearing a face covering in shared indoor spaces.
If you are travelling overseas either to or from the University, please check the latest international travel advice and ensure you follow the correct procedure for staff travel - everything you need to know can be found on our international travel webpage
We have created a Digital Health checklist to help you if you are returning to campus to work. As the date of return will vary across each team, please ensure you follow the guidance outlined by the University and your line manager.
The Digital Hub was here to help you when you started working from home - we are here for you when you start working on campus again.
Find the detailed checklist on The Digital Hub.
The measures detailed below will remain in place on our campuses until further notice and we expect all colleagues and students to continue to follow these. If you are based in NHS or other premises, please follow the local rules for the building.
- If someone is unwell they should work from home where possible, or if unwell, rest and be absent
- Reusable face coverings are recommended in shared indoor spaces
- Support the most vulnerable
- Regular hand washing and available hand gel
- ventilated spaces well
- good housekeeping and cleaning will continue
- complete your course of COVID 19 vaccinations.
Wearing a face covering continues to be one of the most effective ways of preventing transmission of COVID-19 – this is even more important now the legal requirement to self-isolate has ended.
The University continues to recommend colleagues and students wear face coverings in shared indoor spaces that are crowded and enclosed and where you may meet people you do not usually meet. Please continue to bring your reusable face covering with you when coming to campus.
SafeZone is an online app that helps us to help you whilst on campus, if you request it. The app is available for all colleagues and students to download and sign into if they wish.
In the event of an emergency, we’ll be able to keep you updated, via text messages, should you need to be aware of any vital location-based information. Once installed if you press Emergency, Help or First aid, your location will be sent to relevant staff on campus and allows us to keep you updated, via text messages, and relevant information relating to your emergency.
To download the app please go to: www.safezoneapp.com and follow the instructions for your device. You will need to register with your University of Exeter email address and review the permissions for the app to enable the app to be aware of your location, by using the transmitting signals on your phone. You should also allow push notifications, to enable the University to communicate with you if you raise an emergency alert.
Colleagues can now also download SafeZone to their University laptop or PC desktop. To do this, please search 'Software Centre' in the start bar; then search 'SafeZone' on the applications page; then click on the install button. If you are logging in using the desktop application, please note "(DESKTOP)" before your room number when checking in.
You can read more information about the SafeZone app online.
We have worked with academic colleagues to establish robust teaching protocols for the new academicterm to enable colleagues to teach safely and deliver a world class education.
We are expecting the majority of academic colleagues to be on campus to deliver in-person teaching, whilst recognising that this may have to be adjusted in line with the Government regulations in place at the time. Social distancing measures, one way signage and room occupancy limits have been removed in line with the Government easing of restrictions, however other measures remain in place to ensure we can continue to deliver in-person teaching and minimise the transmission of COVID-19.
Our Teaching Guidance 2021-22 follows Government guidance and is the result of comprehensive risk assessment work undertaken on our campuses in order to allow teaching to go ahead. You will see that we are maximising ventilation whether through the use of mechanical ventilation or opening windows, retaining the 2m teaching zone in all teaching spaces to enable you to keep your distance if you wish, and promoting good personal COVID-19 behaviours through the on-going provision of hand sanitisers and face coverings.
This Teaching Guidance has been summarised into Teaching Protocols which will be displayed on screens in teaching spaces across our campuses. These protocols outline a few key points and reminders; acting as a prompt to you and your students:
Protect yourselves and others – teaching in Term 2
- Sign up to our Safe Community Charter
- Log your location for Test and Trace
- Wipe down before you sit down – clean your spot
- Be mindful of the 2m teaching zone
- Continue to wear your face covering unless exempt
- Follow the guidance displayed in windows
- Fill up from the back, spread out to use the space
We expect students to abide by our ‘Student Community Charter’ which sets out what we expect of our students, alongside the commitment by the University to protect our community and continue to reduce the risk of COVID-19 transmission.
Please read our Student Community Charter for our campuses in Exeter and Cornwall:
The Here to Help team is available on our Streatham campus to answer queries and support staff and students.
They are able to advise on where to find services such as vaccinations, on COVID-19 guidelines and can signpost colleagues and students to digital and telephone help services.
If you have any questions then please contact the team via email: HeretoHelp@exeter.ac.uk
On the Penryn Campus, you can contact email@example.com if you have any queries.