Doctoral College Management Group (DCMG) Outcomes 10 June 2021

 

These pages are designed to act as a summary of recent changes to Procedures and Regulations which have been implemented following the meeting of the Management Group on 10 June 2021. Reading the information on these pages should not be taken as a substitute for having read the minutes and papers.

To access the papers referenced below, please go to the AGENDA & MINUTES

Changes to TQA Manual/ Calendar Regulations

TQA Manual:

*Handbook for Examination (FGR/21/27)

  • The Doctoral College has been operating a 'Viva Voce Examinations by Video-link – Temporary Policy in Response to Impact of Coronavirus Outbreak', in response to which the handbook has now been updated with regard to holding vivas by video-link. 
  • Revisions have also made to align the ‘Handbook for Examination of Postgraduate Research programmes: Chapter 3 Assessing Candidates with Disabilities’ with changes to the ‘Inclusive Practice within Teaching and Learning’ Policy (see alternative assessment, below)
  • The opportunity had also been taken to make other minor changes in response to recent examinations. These are primarily for clarity and include updates on Criteria for Nomination of Examiners and NEIC; Declarations of Interest; Preliminary Reports;Attendance at the Viva & Viva Agenda; Completing the report of the Board of Examiners (annotating copies of the thesis). 

Handbook for Examination of Postgraduate Research programmes

*Presentation of Theses (FGR/21/27)

The Doctoral College has been operating a 'Electronic Thesis Submission - Temporary Policy in Response to Impact of Coronavirus Outbreak'. Electronic thesis submission has now been integrated into the procedure.

Presentation of Theses/Dissertations for Degrees in the Faculty of Graduate Research: Statement of Procedures

 *Periods of Registration (FGR/21/27)

The Doctoral College has been operating temporary guidance 'Arrangements for Upgrade Vivas by Electronic Means – Temporary Guidance in Response to Impact of Coronavirus Outbreak'. This has been used to create an additional annex on holding upgrade vivas by video-link in the procedure. The Doctoral College has been operating a  ‘University of Exeter Doctoral College Applications for Deferral of Internal Programme Deadlines – Temporary Policy in Response to Impact of Coronavirus Outbreak’. The temporary policy has been used for upgrade for both students entering prior to and from the 2019-20 academic year, and also for students in EMPS who do not upgrade, but who have to complete end of year reports. As it has provided consistency of expectations for students in these settings 'Annex 1- Applications for deferral' has been extended to cover all upgrade deferral applications, and for EMPS students applying to defer their end of year reports.

Statement of Procedures - Periods of registration and changes to registration status for graduate research students

 Temporary Policies - The  temporary policies referenced above:

'Viva Voce Examinations by Video-link – Temporary Policy in Response to Impact of Coronavirus Outbreak'

'Electronic Thesis Submission - Temporary Policy in Response to Impact of Coronavirus Outbreak'

'Arrangements for Upgrade Vivas by Electronic Means – Temporary Guidance in Response to Impact of Coronavirus Outbreak'

‘University of Exeter Doctoral College Applications for Deferral of Internal Programme Deadlines – Temporary Policy in Response to Impact of Coronavirus Outbreak’

  will be stood down once these changes are live.

 

Quality Review Framework (FGR/21/26)

 The PGR Quality Review process now incorporates a light-touch (thematic) and deep-dive alternating process, based on the light-touch process utilised in the 2019/2020 cycle. The Management Group are continuing to give consideration to the timing of the Quality Review cycle, however, it is not anticipated that ongoing discussions with regard to timing will impact on the principles set out in the Quality Review Framework.

Quality Review Framework 

Alternative Assessments (FGR/21/23)

Students who experience barriers to learning are legally entitled to alternative provision in order to remove those barriers, even if this means advantaging them over others; this is our legal obligation. However, alternative assessment provision is not just a legal issue, it is integral to our ‘success for all’ agenda and intention to continuously deliver more inclusive student experiences.

Revisions to the Inclusive Practice within Teaching and Learning Policy and additional guidance and information to staff and students on the provision of alternative assessments will help guide staff when considering applications for alternative assessments, as well as streamlining the application process itself and delivering more consistent and appropriate outcomes for students.

Alternative Assessments tracked changes

Learning and Teaching Support Handbook, Chapter 26: Inclusive Practice within Academic Study

Credit and Qualifications Framework Chapter 9 (FGR/21/29E)

Changes to the layout and content of Chapter 9 of the CQF have not worked well with difficulties in making changes to the tables and table numbers. This has been particularly difficult in T4, the Content Management System, which generates the web version of the CQF. CQF reverted to a short explanatory outline of the content of Chapter 9 and the awards data moved into an Annex; with links in Chapter 9 to the Annex. The Annex will sit as a stand-alone document in PDF format. The awards data document can then be revised more easily, without Faculty Boards approval being required, and the revised Annex uploaded to the media library in T4 when updates are carried out.

CQF tracked changes

Credit and Qualifications Framework, Chapter 9 - Academic Credit Requirements for Award and Annex A

Credit and Qualifications Framework – Professional Doctorates 

CQF updated to align with the framework from the UK Quality Assurance Agency (QAA) for the new Doctor of Psychodynamic/Psychoanalytic Psychotherapy Clinical Practice (DPPClinPrac) and to facilitate the APL of students onto this new Doctorate Programme, encouraging flexibility in the interest of the student. (FGR/21/29F)

Credit and Qualifications Framework Prof Docs tracked changes

CQF updated to include new Professional Doctorate programmes already approved under Chair's Action (FGR/21/37).

Credit and Qualifications PD tracked changes

The General Regulations have been reviewed and updated in line with revisions to the Student Disciplinary Procedures, Residency Regulations, Chapter 13 of the Learning and Teaching Support Handbook, as well as to assure ourselves that the University is compliant with the requirements of the CMA.

PGR Liaison Forums (FGR/21/31)

The Doctoral College, the Guild and the SU had been looking to identify ways to improve both the running of PGR LFs and awareness of them. As a result, changes to the Code have been made to move from a requirement to produce minutes to an action plan and highlighting the use of Sharepoint for communications, as this holds the minutes/action plans of PGR LFs. The list of PGR LF potential agenda items has also been updated.

Code of Good Practice – PGR Liaison Forums

 

Calendar:

 

*General Regulations for Students (FGR/21/29A)

The General Regulations have been reviewed and updated in line with revisions to the Student Disciplinary Procedures, Residency Regulations, Chapter 13 of the Learning and Teaching Support Handbook, as well as to assure ourselves that the University is compliant with the requirements of the CMA.

 

*Student Academic Appeals (FGR/21/29C)

The Procedures Relating to Student Academic Appeals have been reviewed to consider its alignment with the QAA Quality Code (Complaints and Appeals) and the OIA’s Good Practice Framework.

Academic Appeals tracked changes

*Student Complaints Procedure (FGR/21/29D)

The Student Complaints Procedure has been reviewed to consider its alignment with the QAA Quality Code (Complaints and Appeals) and the OIA’s Good Practice Framework

Complaints tracked changes

*Student Contract FGR/21/30)

The Student Contract has been reviewed review to ensure that the information remains current, and in line with the University overarching Legal duty to ensure it has a clear contract with Students.

Student Contract tracked changes

*Student Disciplinary Procedure - Non Academic Misconduct (FGR/21/29B)

The Disciplinary Procedure – Non Academic Misconduct has been reviewed to consider its alignment with the QAA Quality Code and the OIA’s Good Practice Frameworks.

D‌isciplinary Procedure tracked changes

 

*These procedures are in the process of being updated over the summer period.