Photography

Visual imagery is key to the success of your project – colour, branding, style and concept all contribute to the impact and identity of your materials. We will advise you on a wide range of photographic requirements, from choosing a photographer to making decisions on photographic style and choice of subject.

Our register of freelancers have all worked for the University and we offer advice when selecting a photographer who can be relied on to enhance your design. You will also need to complete a Photographer consent form, be informed on Data Protection and also to have read and understand the guidelines for briefing your photographer.

Asset Bank (https://assetbank.exeter.ac.uk) holds the University’s photolibrary.

‘View only’ access to Asset Bank is automatic for staff and students with a University of Exeter username and password. Upload/download permission is restricted to the central design, web and marketing teams to protect against overuse and misuse of certain images. If you have ‘view only’ permission you should contact your College Marketing Manager or Web Officer to have your chosen images downloaded.

If you are a member of the central design, web or marketing team you can request your download permission via the ‘Contact Us’  link on the left-hand menu in Assetbank.

Uploading images

If you have ‘upload’ permission please read our guidelines on uploading images to Assetbank below.

Asset bank does not hold our entire photo stock but we are adding to it all the time. If you can’t find the image you want please contact Georgina Moore or a member of the Design Team (if you have seen it in print) or the web team.

Uploading images to Asset Bank

In order that this resource can work efficiently for everyone searching for images and remain manageable in terms of size over time, please follow these guidelines when uploading images.

  • Do not upload very hi-res (10Mb+) images. This resolution may be needed in certain print projects and the CD should be kept. Images uploaded to Asset Bank should be limited to 3Mb because of storage capacity.
  • Do not upload every image supplied on the CD. There will be many very similar photos in each set and you should choose the best one.
  • Meaningful keywords: complete the title, description and key words as meaningfully as possible so that your photos are found in a search. For annual events please add the year eg Graduation 2013.
  • Image-specific keywords: if you use the bulk upload facility please make sure that the title, description and key words are appropriate for all the images. Do not put unspecific information eg Building on Streatham Campus or Undergraduate brochure
  • Terms of use: for general photos that can be used by anyone put ‘No restrictions’. Otherwise put ‘Please contact ....... before downloading’.
  • Indicate an end (expiry) date. Suggest three years as the maximum – most photos will look out-of-date after this time because of fashion, equipment, building decor etc. On expiry images will not be found in a search but are effectively archived.
  • Consent: the model must sign the consent form before we can use the image. For buildings, abstracts etc select N/A.
  • Usage right: select ‘Internal Use'. This is because we have set up Asset Bank so that it can only be accessed from @exeter.ac.uk addresses; once downloaded images can be sent to external agencies if required.
  • Categories: select the category, and if applicable, the sub-category. If there is a sub-category only, click ‘Add’ for the sub-category. 
  • Access Levels: Select ‘Universal’.
  • Click ‘Submit’.

External photolibraries are a good source of inexpensive copyright-free general images; for example:

The photographers and videographers listed below have all worked for the University. Before contacting one of these photographers please call the Design Studio on 01392 723498 to discuss their suitability for your project.

Photographers - Devon

Photographers - Cornwall

If you commission a photographer that has not previously worked for the University please make sure that they sign the Photographer consent form. The photographer holds copyright and this form specifies how the University may use the images and what permissions the photographer has to obtain from us before using the images for his/her own publicity.

Videographers

  • DigitalCut www.digitalcut.co.uk; 07595 600090
  • Excite Films www.excitefilms.co.uk; 01392 927279
  • John Freddy Jones www.johnfreddyjones.co.uk; 07894 874230

If you are commissioning photography for a specific piece of print or for a web campaign we strongly recommend that you ask the Studio to work with the photographer and provide art direction for the shoot. Please contact Carole Fitzgerald to discuss.

It’s important that you give the photographer as much information about the shoot in advance, as this will help them prepare. Tell them how you will use the photo and show them images that have inspired you so that they know what style you want.

Your brief should cover:

  • Objective – what story do you want the photo to tell?
  • Location – indoors/outdoors, is there a bad weather plan?
  • Start and finish times – make sure you allow enough set up time. 
  • Lighting – is there enough natural light or is lighting equipment needed?
  • Image format – landscape or portrait? Our web banners must be landscape and have an uncluttered area for text. Ask for the photo to be shot so that it can be cropped in different ways.
  • Event photography – who are the important people to capture? Eating and drinking is often not flattering and limits the photo’s use.
  • File format – ask for a CD with the photos at both high and medium resolution. Hi-res files (10Mb+) are needed for some print projects but should not be stored on Asset Bank because of server capacity. Medium res files (3mB) may be uploaded to Asset Bank.
  • Deadline for deliverables: set a realistic deadline for receipt of the CD. If the images are for immediate release to the press make appropriate arrangements with the photographer.

Before the shoot, think about:

  • Diversity and inclusivity of your subjects.
  • Room preparation – some removal of clutter may be necessary.
  • Group shots – if the group or the style of photography has a dress code warn the subjects in advance.
  • Props – make arrangements if props are needed.
  • Safety – make sure that all safety requirements are followed, eg in laboratory shots protective glasses, hair tied back, white coats etc; building work hard hats, hi-vis jackets etc.

Photographer’s consent form

Our recommended photographers have signed this form. If you use another photographer please make sure that they sign the Photographer consent form.

Model consent form

The Model consent form should be signed by all models used in photographic shoots/video footage and kept by the College/Professional Service in order to comply with the Data Protection Act 1998. 

If those you are photographing are or may be under 18 then you need to get the consent of their parent or the person with parental responsibility. See Model (minors) consent form. If you are in any doubt then do not photograph such children or young people.

The Data Protection Act 1998 requires you to obtain the model’s consent if you take their photograph or video footage for use by the University. This applies to students, staff and non-University models and you should retain the consent forms. Please read the sample Model consent form. We suggest that you modify it for your purposes.  

If the activity includes minors (under 18) parental consent must be obtained. Please read the sample Model (minors) consent form which can be modified for your purposes. You would normally coordinate signatures via the teacher or leader of the group.

If you take a group photo, for example a lecture, students should be given the opportunity to leave the group whilst the photo is being taken. The person in charge of the group (lecturer in this case) should sign the consent form on behalf of the group.

Sometimes photographers and filmmakers/videographers will shoot in a public area where people in the background may be captured on camera. It isn’t feasible to get every single person who enters that area to sign a photo release form. So, most photographers and filmmakers/videographers post at all entrances a “crowd photo release notice”.

If you are taking photographs at an event please find below a link to download the Crowd Photo Release Notice, available as size A3 and A4 Posters to display at the event entrance.

A4 photo release notice

A3 photo release notice