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Faculty information

Faculty Policies

Note: In 2022/23 Faculties will carry across the workload policies from each former college with each discipline. Work will be undertaken to establish new workload principles which will underpin the faculty workload policies due to be drafted for April 2023.

The University's Academic Workload Planning Policy Guidance can be viewed on the Central Policy and Governance page. This gives an overview of the intended application of the workload policies, and what to expect in your workload profile.

Faculty workload models identify the different activities undertaken by members of academic staff and allocates an agreed allocation of time to each one. This allows academic departments to construct a clear and comprehensive picture of who is doing what. Each Faculty is likely to have different ways of working, so there are differences between Faculty workload models. Each workload model will have the same common elements, listed below. These have been centrally agreed with representatives from each Faculty, and were revised in 2018/19 based on the outcomes of the consultation with academic colleagues on reviewing the policies and use of SWARM.

In light of the pandemic policies have also been adjusted to account for items such as time spent preparing online modules and home working. Throughout the pandemic the continued approach to fairness in workloads has been paramount - if you feel your workload does not reflect additional time spent, please contact your head of department or your faculty workload planning administrator.

CategoryWorkload Items

Staff involved on research grants will have time committed to research with an external sponsor included in their workload allocation.

PhD Supervision & Mentoring Time allocated as a first or second supervisor 
Support & Scholarship

This category includes:

  • Academic Professional Programme training ‌
  • Administration roles (non-leadership)
  • Citizenship (click for definition) 
  • Consultancy‌
  • Discretionary Allowances (Faculty/Discipline specific activity)
  • Exceptional external commitments
  • Impact Support (not case study authors)
  • Pre/Post Grant related activity (not covered by grant hours or grant writing)
  • Planned long term leave (inc parental)
  • Programme/Module Development
  • Research Institute Allowance
  • Scholarship (click for definition) 
  • Study Leave
  • Year 1/2 Allowances
Leadership & Other Roles There is a standardised list of leadership Roles. Different hourly allocations will exist in each college. New roles can be proposed for addition termly at the Workload Planning Steering Group.
Teaching Hours spent delivering taught module content and assessment.
Tutee Load An allocation for time spent supporting tutees. 

Workload planning evolves over time, but changes must be approved by the Faculty Executive Group and policies must be reviewed annually. Individual College policies (valid throughout academic year 2022-23) can be downloaded from the links below. Updated faculty policies will be uploaded once they are available. 

FacultyPolicy Documents
Faculty of Environment, Science and Economy (ESE)

CEMPS Workload Policy

UEBS Workload Policy

Faculty of Health and Life Sciences (HLS)

CMH Workload Policy

CLES Workload Policy

Faculty of Humanities, Arts and Social Sciences (HASS)

HUMS Workload Policy

SSIS Workload Policy


For further information about how your workload model is developed and applied, who to contact for help and to access the workload planning software (SWARM), please contact the appropriate workload planning administrator for your Faculty. In 2022/23 Faculty administators will continue to administer the disciplines they formerly faced in the college structures for an interim period:

FacultyContact email
Main Group Workload Planning email

Faculty of Environment, Science and Economy (ESE) - Beth Sharp
Business School (ESE) - Beth Sharp
Faculty of Health and Life Sciences (HLS) - Magda Robertson
Medical School (HLS) - Magda Robertson

Faculty of Humanities, Arts and Social Sciences (HASS) (formerly SSIS) - Gareth Partridge

Faculty of Humanities, Arts and Social Sciences (HASS) (formerly HUMS) - Agnes Wojnicka