Legal disclaimer

Important: This note is provided for information only and should not be taken as legal advice or relied upon as such. The information and commentary does not, and is not intended to, amount to legal advice to any person on a specific case or matter. You should seek specific legal advice on your personal circumstances if required and please note that the University is unable to provide personal immigration advice.

Staff updates: Brexit

The Vice-Chancellor would like to reiterate how much the University values and understands the crucial role that you play in our University and the UK as a whole.

Please make sure that you use the services of your human resources team (humanresources@exeter.ac.uk) if you have any concerns.

The University understands that it is a difficult time for you and your families, but please know that we are doing all we can to make sure that we get the right outcome for you all.

Dear colleague

I am writing to colleagues from the EU/EEA to reassure you of the support which the University is providing while the UK’s future relationship with the European Union remains unclear.

While EU citizens currently living in the UK have until 31 December 2020 (if the UK leaves with “no deal”) to secure Settled Status, I want to remind you that you can register for Settled Status now. The University has Android devices which you can access to make your registration.

Streatham Campus

We have organised sessions for staff on the Streatham campus on the following dates:

Thursday 12 September 2019, 10.30-12pm, book an appointment via this link.

Tuesday 24 September 2019, 9.45-11am, book an appointment via this link.

Thursday 3 October 2019, 2.15pm-3.30pm, book an appointment via this link.

Tuesday 8 October 2019, 8.45-10am, book an appointment via this link.

Further sessions will be added later in the autumn term – details will be posted on the University Brexit webpages (under Android device appointments).

St Luke’s Campus

Colleagues based at St Luke’s should contact Jane Slaven (j.slaven@exeter.ac.uk).

Penryn and Truro Campuses

Colleagues based at the Penryn and Truro Campuses should contact Sandra Johnson (s.a.c.johnson@exeter.ac.uk).

Please note that there is no longer a charge for applying for settled status.

We would encourage you to read the information on the government web pages and the supplementary information on the citizens advice web pages.

(You do not need to apply for Settled Status if you already hold indefinite leave to remain or British citizenship. The scheme is optional for citizens of the Irish Republic.)

We will continue to keep the University web pages up to date and to send additional information when we have confirmed information.

Dear Colleague

Settled Status scheme

The UK government announced on 20 December that agreements had been made between

  • the UK and EEA* governments, see here for details.
  • the UK and Swiss governments, see here for details.

These agreements extend the settled status scheme for EU citizens to EEA and Swiss citizens.

The UK government has said that the settled status scheme will be fully open no later than 30 March 2019. At that time, you will be able to apply. You may have seen in today’s news reports, the government has decided to waive the proposed fee.

Please note that the UK government has advised that the extended pilot of the settled status application process, which begins on 21 January 2019, is not open to EEA and Swiss citizens. We appreciate that you may disappointed that you cannot apply for settled status during the pilot but we hope that the announcement of these agreements provide you with reassurance. The University also wishes to reassure colleagues who are EEA and Swiss citizens that we will continue to keep you informed and support you during the period of the UK’s exit from the EU.

For more information about the settled status scheme see http://www.exeter.ac.uk/eu/infostaffeueea/settledstatus/

We will continue to update you as we receive information.

Survey

We have been contacted by the Institute for Employment Studies on behalf of the Department for Education to offer you the chance to take part in a survey about your experiences of working in the Higher Education (HE) sector in the UK as a EU, EEA and/or Swiss national. The survey takes about 20 minutes to complete and closes on 31 January 2019. Please see the attached for more information and how to complete the survey.

*You are a European Economic Area (EEA) national if you are a citizen of one of the following countries; Iceland, Liechtenstein and Norway

 

Dear Colleague

Following our email yesterday morning, I am pleased to confirm that following extensive work by colleagues in Exeter IT and the Home Office IT team, a solution has been found. If you wish to use your University email address for your application, this should now be possible.

If you had received the error message from the Home Office you should now automatically receive an email asking you to verify your email. Once you have done this you should be able to submit the application.

For those staff who wish to take part in the pilot that have not yet uploaded their passport details and do not have access to an Android device, we will be organising sessions for you to book a 15 minute appointment to do this.

More information and how to book will be available on the web pages http://www.exeter.ac.uk/eu/infostaffeueea/settledstatus/ (following the link ‘Android Device Appointments’) so please do keep checking these.

Colleagues in Penryn and Truro who do not have access to an Android device should contact Sandra Johnson (S.A.C.Johnson@exeter.ac.uk) if you wish to take part in the pilot.

Thank you for your cooperation.

Dear Colleague

I refer to our earlier messages about the pilot of the EU Settlement Scheme (see http://www.exeter.ac.uk/eu/infostaffeueea/staffupdates/)

Some staff have experienced difficulties with the digital application process when using their Exeter University email address. Colleagues in Exeter IT are speaking to the IT team in the Home Office to resolve these technical issues as soon as possible. In the meantime, if you wish to make an application now, please follow the advice below.

  1. If you have not already registered for the pilot then please do so with your personal email address.
  2. If you have registered for the pilot but have not started your application (using an Android device), please use your personal email address at this stage. (We do not believe that the initial registration process is affected by this, so do not worry if you have registered with your University email address.)
  3. If you have already submitted your application on an Android device with your work email address and experienced difficulties, please email humanresources@exeter.ac.uk so that we can contact you when the problem is resolved.

We are running further briefings on Thursday 22 November (10.30-11.30am in Queen’s LT7.1), Tuesday 27 November (4-5pm in Building One Marchant Syndicate room A) and Thursday 29 November (9.30-10.30am in EMS Room S11, St Luke's Campus).

Weekly bulletin article

Settled status scheme

Settled status is the new scheme for EU nationals or EU family members who want to stay in the UK beyond 31 December 2020. The Government has extended its pilot of the online application process to University employees. People Services will be running a series of workshops for colleagues that are eligible and interested to apply for pre-settled and settled status during the Home Office pilot. We will provide a brief summary of the scheme, allow for questions and have an Android device available for any colleagues who have registered for the pilot and are able to start their Settled Status application. Please ensure that you have read the Home Office guidance about the pilot before you attend a workshop. You can apply for settled status during the pilot without attending a workshop.

Streatham Campus:
Tuesday 20 November, 8-9am, Physics Building Room 124
Wednesday 21 November, 1-2pm Forum, Seminar room 09
Thursday 22 November, 10.30-11.30am, Queens LT7.1
Tuesday 27 November, 4-5pm, Building One, Marchant Syndicate room A

St Luke's Campus:
Tuesday 20 November 2018 3-4pm Baring Court, Room 201
Thursday 29 November 2018 9.30-10.30am EMS, Room S11

If you are an EU citizen or the family member of an EU’s citizen and you have not received our recent emails about settled status please email humanresources@exeter.ac.uk.

Dear Colleague

Further to our message of 8 November, please see below for the latest message from the Home Office which explains how staff who are family members of an EU citizen can register for the extended pilot of the new Settled Status scheme.

If you would like to participate in the pilot and apply for Settled Status now, please follow the instructions at the bottom of this email message (under the email signature).

We would urge all colleagues to read the information on our webpages at www.exeter.ac.uk/eu/infostaffeueea/settledstatus/ and the information on the government webpages at https://www.gov.uk/government/collections/eu-settlement-scheme-pilot-applicant-information. You will find these answer most of the questions you may have.

We will be running a series of workshops for University of Exeter employees that are eligible and interested to apply for pre-settled and settled status during the Home Office pilot. We will provide a brief summary of the scheme, allow for questions and have an Android device available for any staff who have registered for the pilot and are able to start their Settled Status application immediately. Please ensure that you have read the guidance about the Home Office pilot before you attend a workshop. You can apply for settled status during the pilot without attending a workshop. You do not need to book onto the briefings, but please be aware that spaces are limited. Please arrive promptly so that the briefings can begin on time.

Streatham Campus

  • Tuesday 20 November 2018 - 8-9am - Physics Building Room 124
  • Wednesday 21 November 2018 - 1-2pm - Forum, Seminar room 09
  • Thursday 22 November 2018 - 10.30-11.30am - Queens LT7.1
  • Tuesday 27 November 2018 - 4-5pm - Building One, Marchant Syndicate room A

St Luke's Campus

  • Tuesday 20 November 2018 - 3-4pm - Baring Court, Room 201
  • Thursday 29 November 2018 - 9.30-10.30am - EMS, Room S11

Best wishes

Dear Colleague

Our email of 13 November (http://www.exeter.ac.uk/eu/infostaffeueea/staffupdates/) advised you that we would email with further information about staff briefings on the Settled Status scheme.

We will be running a series of workshops for University of Exeter employees that are eligible and interested to apply for pre-settled and settled status during the Home Office pilot.

We will provide a brief summary of the scheme, allow for questions and have an Android device available for any staff who have registered for the pilot and are able to start their Settled Status application immediately.

Please ensure that you have read the guidance about the Home Office pilot before you attend a workshop. You can apply for settled status during the pilot without attending a workshop.

You do not need to book onto the briefings, but please be aware that spaces are limited. Please arrive promptly so that the briefings can begin on time.

Streatham Campus

  • Tuesday 20 November 2018 - 8-9am - Physics Building Room 124
  • Wednesday 21 November 2018 - 1-2pm - Forum, Seminar room 09
  • Thursday 22 November 2018 - 10.30-11.30am - Queens LT7.1
  • Tuesday 27 November 2018 - 4-5pm - Building One, Marchant Syndicate room A

St Luke's Campus

  • Tuesday 20 November 2018 - 3-4pm - Baring Court, Room 201
  • Thursday 29 November 2018 - 9.30-10.30am - EMS, Room S11

If you are an EU citizen or the family member of an EU’s citizen and you have not received our recent emails about settled status please email humanresources@exeter.ac.uk

Dear Colleague

Further to our message of 8 November, please see below for the latest message from the Home Office which explains how you can register for the extended pilot of the new Settled Status scheme.

If you would like to participate in the pilot and apply for Settled Status now, please follow the instructions below. We would urge all colleagues to read the information on our webpages at www.exeter.ac.uk/eu/infostaffeueea/settledstatus/ and the information on the government webpages at https://www.gov.uk/government/collections/eu-settlement-scheme-pilot-applicant-information. You will find these answer most of the questions you may have.

We will write to you again shortly with information about briefing events at our campuses during November. If you do not have access to an Android device, we will have devices available at these briefings so that you can start your application.

Home office email 131118

Dear Colleague

Our message of 22 October (www.exeter.ac.uk/eu/infostaffeueea/staffupdates/) advised you that the UK Government was extending the pilot of the new Settled Status scheme for EU citizens to all UK Universities. The extended pilot will be open from 15 November 2018. The Home Office have asked Universities to send the message below to employees from EU countries.

You can find further information on our webpages at www.exeter.ac.uk/eu/infostaffeueea/settledstatus/and we will write to you again with more information about how to make an application before 15 November.

We will also be running briefing events at our campuses during November and will send details of these to you shortly.

Home Office email 081118

UK Government's pilot for EU citizens

The UK Government’s pilot of the online system for EU citizens to apply for settled status scheme will be extended to all HEIs including the University of Exeter, from 15 November to 21 December 2018. To be eligible to apply during the pilot you must be an employee of the University of Exeter and in the UK at the time of your application, and an EU national with a ‘chipped’ passport or a family member of an EU national with a biometric residence card (BRC).

We will shortly be sending out further information via email to relevant colleagues explaining how to register with the Home Office for the pilot. If you have not received recent communications from us but believe you may be eligible please contact: humanresources@exeter.ac.uk. We will be arranging briefings on the application process at each of our campuses. 

Email:

Dear Colleague,

I wrote to you on 11 October advising you of the current pilot of the Settled Status system in Universities and NHS hospitals in the Liverpool area. I am pleased to advise you that the Government is extending the pilot to all Universities from 15 November (https://www.gov.uk/guidance/eu-settlement-scheme-pilot-applicant-eligibility). While EU citizens will have until 30 June 2021 to apply for Settled Status, colleagues who are citizens of EU countries may wish to take this opportunity to apply early. The University will reimburse for cost of your settled status application. Please note that during this pilot phase, only employees of the University will be eligible to apply: family members will be able to apply later, when the scheme is fully open.

I will write to you again closer to 15 November with further details about how you can participate in the pilot when we have received more details from the Home Office.

Weekly bulletin:

Settled Status for EU citizens

A pilot of the Settled Status system, which includes universities and NHS hospitals, is currently being run in the Liverpool area. The Government has announced that it is extending the pilot to all Universities from 15 November. During this pilot phase, only employees of the University will be eligible to apply: family members will be able to apply later, when the scheme is fully open. We will provide further information about the pilot shortly when we have received more details from the Home Office. Our webpage for EU staff provides links to Government information about the Settled Status scheme and previous updates from the University.

Dear Colleague

We are writing to our EU/EEA staff to update you about the “settled status scheme”. Our last message on 6 July 2018 provided information about the settled status scheme which the UK Government had published in a Statement of Intent on 21 June.

A pilot of the settled status system is currently being run in the Liverpool area. The trial includes 3 Universities and 12 NHS hospitals. The Government has published more information about the trial. The government have also published further information and leaflets on the settled status scheme:

Please do take the time to read about how the system will operate. Please note that this system is not currently intended for citizens of Norway, Iceland, Liechtenstein and Switzerland. Negotiations with these countries are still ongoing.

When we receive more information on the outcome of the trial we will update you further. The UK Government have not yet said when the pilot will be completed and the system will be extended although it has stated that the system will be fully operational by 30 March 2019.

The University would like to take this opportunity to remind colleagues that we will reimburse for cost of your settled status application. We hope that this continues to demonstrate the University’s commitment and support for all our EU/EEA staff.

We are also pleased that Dominic Raab, Brexit secretary, has assured EU citizens that in the event of a ‘no deal’ Brexit that EU citizens will be able to stay in the UK and the settled status scheme will still go ahead. 

 

The Home Office have announced further information about the settled status scheme that is planned to begin later this year and fully open in March 2019. The deadline for applications will be June 2021.

The Home Office have stated that the cost of settled status (and pre-settled status for anyone with under 5 years residency in the UK) will be £65 per adult and £32.50 per child. This fee will be waived for anyone who has a valid confirmation of permanent residency document. The information states that there will not be a physical document given to you but that you can check your status online. We encourage colleagues to read the information on eligibility and what information you may need for the application.

The University would like to take this opportunity to remind colleagues that we will reimburse for cost of your settled status application. We hope that this continues to demonstrate the University’s commitment and support for all our EU/EEA staff.

Further information about the application process and the support the University will provide will be made available once this is announced by the UK Government.

Please note that the scheme still has to be agreed by Parliament and we are also still waiting to hear details regarding citizens of Norway, Iceland, Switzerland and Lichtenstein. The Government has advised that Irish citizens do not need to apply but they may choose to do so if they wish.

The University will post updates when announcements are made. Staff can sign also up to email alerts from the Government.

The government announced an agreement between the UK and the EU has been agreed regarding citizens' rights. EU nationals and their families that arrive during the implementation period from the 30 March 2019 to 31 December 2020 will be able to stay and work, but they must register if they wish to stay longer than 3 months.

For EU staff that are already living in the UK the government reiterated its commitment to making the process to apply for settled status straight forward and streamlined. The scheme is due to open later this year and we will keep you updated when we receive more information. Further information can be found on the government website and you can also sign up for the government email alerts.

The UK government annouced their proposals for those EU citizens and their families arriving during the implementation period. The proposal is that EU citizens arriving during the implementation period will have to register if they wish to stay longer than 3 months but that there will be no constraints on them studying or working in the UK. After a period of continuous and lawful residence for five years they will be able to apply for unlimited leave to remain in the UK. More information can be found on the government website. 

Dear Colleagues,

The University welcomes the progress in the negotiations for Britain’s exit from the European Union announced this morning. The agreement regarding Citizens’ Rights provides firm guarantees that our EU staff and their families will continue to be able to live and work in the UK after Brexit.

Colleagues will be aware of our concern that the proposals submitted by the UK Government earlier this year, while positive in some respects, fell short of the safeguards we thought were necessary to protect the interests of staff from EU countries who have come to live and work in the UK. We have been working with the Russell Group and Universities UK to influence the UK Government’s position and we are pleased that the agreement announced today addresses these concerns.

In particular:

  • The ‘Specified date’ for citizens’ rights will be the date of the UK’s withdrawal from the EU, rather than the earlier date when Article 50 was triggered. This later date ensures that new staff who join the University before the UK leaves the EU will be protected by the agreement. 
  • The commitment that the application system for EU citizens to obtain “settled status” will be smooth, streamlined and transparent, with 2 years after the date of withdrawal to submit applications.
  • Colleagues who have already obtained a document confirming permanent residence in the UK will be able to have that document converted into the new “settled status” document free of charge, subject only to verification of identity, a criminality and security check and confirmation of ongoing residence.
  • Recognising that the role and career path of academic colleagues in particular will often take them out of the UK for extended periods of time, the agreement helpfully sets a 5 year time limit (five consecutive years of absence) before acquired rights of permanent residency are lost. This will help ensure future academic collaboration with international partners is not undermined.
  • The agreement also addresses concerns which have been expressed about the rights of children which will provide greater assurance for families.

There is also a clear recognition of the need to give citizens as much certainty as possible and an undertaking that domestic legislation will now be enacted to implement the agreement. We will be encouraging the Government to put the terms of the agreement on citizens’ rights into UK law as soon as possible.

We recognise that there will be further negotiations in the new year which must be concluded before a final agreement is signed but today’s developments are an indication of the willingness and ability of all parties to reach a positive outcome. We will continue to work with the Russell Group and UUK to ensure the interests of UK higher education are taken into account in these future negotiations and will keep you informed of developments.

We are also pleased to advise our staff from EU countries that when the application process for settled status opens next year (the UK Government has said it expects to the new system to be open from September 2018), the University will meet the cost of applications for settled status. We hope that this will reassure our EU colleagues that they can continue to develop their careers at the University of Exeter with confidence. Further information about the application process and the support the University will provide will be made available in 2018 once this is announced by the UK Government.

Jacqui Marshall
Deputy Registrar and Director of People Services and Global Partnerships

For more information see the "What you need to know" and the case studies on the UK Government's Brexit website 

Today, the UK Government released further details  about how the settled status scheme will work for EU/EEA citizens who have lived and worked in the UK for 5 or more years. 

The new scheme will open before the UK leaves the EU and individuals will have approximately 2 years after the UK leave the EU to obtain the new status. 

The government have stated that the ncost will be no more than the cost of a British passport (currently £72.50).

Colleagues who already have confirmation of permanent residency will be able to exchange it for a settled status document card through a simple process, subject to ID verification, a security check and confirmation of ongoing residence. There will be a reduced fee for this.

The Government says that there will be a streamlined, user-friendly, digital application process which draws on existing government data in order to verify residence as a worker and minimise the burden of documentary evidence required to prove eligibility.

The current requirement for some EU/EEA citizens to provide evidence of comprehensive sickness insurance will be waived.

The Government confirms that there is no suggestion that those lawfully here will be required to leave on the day we exit the EU and that those currently resident will be given sufficient time after exit (expected to be 2 years) to make their application.

The document is intended to inform the ongoing negotiations with the European Commission so further changes may follow as the parties move towards an agreement.

Further details are contained in the technical guidance.

EU/EEA staff and family members are encouraged to sign up to the government alerts.

The Russell Group have published a briefing note on 3 August 2017 setting out areas where further clarity over the future rights of EU citizens after Brexit is needed.

The Universities UK  briefing paper “Policy priorities to support universities to thrive post-exit” sets out the priorities UUK feel the government should be looking at.

The government announced their proposal regarding the status of EU citizens in the UK post Brexit. The statement can be read here and further information is being updated on the government website, where you can also sign up for alert emails. There is also a shorter factsheet of their proposals. 

The University have drafted a summary of the government's proposal and FAQs.