Your induction
The purpose of this workplace Induction is to make your transition into your new role as smooth as possible. The process will give you information about the University and your College/Professional Service as well as how you and your team fit into this structure.
The tabs below detail information that you will cover with your line manager and/or your induction facilitator. You can download our induction checklist before you meet with your line manager to ensure you cover everything during your induction.
Mandatory training and additional induction checklist for Covid-19 return to work:
Please ensure you have read the COVID 19 staff pages for any additional induction requirements. All staff returning to the workplace are required to complete the online training course titled, "Introduction to your Covid-19 workplace". This is a mandatory course and staff must not return to a Campus or work area managed by the University of Exeter without first completing this training. This course requires staff to self-enrol via LearnUpon. More information can be found on the Secure Workplace webpages.
Staff must also complete the Covid-19 Return to Work Local Induction which can also be accessed via the Secure Workplace webpages.
Please ensure you consider any quarantine requirements. All new staff are to follow the UK Government guidelines if they are travelling to the UK to join the University of Exeter. You may be required to self-isolate for 14 days when you arrive in the UK and you should discuss this with your manager. More information can be found on the Government webpages.
The following are key tasks you should complete within the first week of starting your new role.
- Meet with Line Manager to discuss induction process and checklist, Working patterns and Leave, Performance Development Review and Probation
- Meet Induction Facilitator for College/Professional Service
- Assistance with access or other special needs – refer on any requirements to line manager
- Fire exits, fire evacuation procedure and assembly point. How to raise the alarm, when is the fire alarm test day
- Explain First Aid Procedures – Identify how to contact a First Aider in the building, accident reporting
- IT account creation and activation
- Book onto the Welcome to University event - although not mandatory, this session is an important part of the induction process
- Apply for University ID card
Introduction to Trent Self-Service
- How and when do I get paid?
- Annual holiday entitlement explained including how to book holidays
- Sickness absence code of practice – Explain arrangements for reporting absence from work
Day 1: Complete Online Mandatory Training
Follow the link in order to confirm the training required for your role
HR Services and Information follow the link to discover the A-Z of HR Services and support
- Membership of Pension scheme
- Benefits, Rewards and Recognition Above and Beyond
- Parents and Carers
Learning and Development follow the link to discover development opportunities for all staff
- Ensure staff have completed their mandatory training
- Visit our online learning portal LearnSmart
- Performance Development Review
Health and Safety
Staff Wellbeing
Equlity, Diversity and Inclusion
Compliance, Governance and Risk - Includes Information Governance, Prevent, Audit, Legal and Contracts
Finance Services - Includes Procurement, Expenses, Links to the T1 System, Links to the helpdesk and more
Car parking and campus security
- Estate Patrol on 01392 723999
- Penryn Security
- University minibus service
- Stagecoach bus service – Exeter
- Bus service U1 – Cornwall
- Sustainable Travel Options
- Car Parking
Contacts and Helpdesks
- Useful contacts and how to find contact information. Online look up: phone numbers and email
- Outlook Email - email signatures, Set up out of office, calendar
- SID
- Campus Services Help Desk - Forms
Communication systems
Additional information
- Application forms to be completed for SITS, etc
- Sustainability
- Trade Union membership information
Organisation
- History of the University
- Profile of the University
- University Vision and Values
- Our strategies
- University Management Structure
- Colleges and Professional Services departments
- University Calendar
Facilities and other useful information
- Information on places to eat, shops and banks.
- Campus maps and directions: Penryn, Truro, St Luke's, and Streatham
- Virtual tours: Penryn campus, St Luke's campus and Streatham campus.
- Sports facilities: Exeter campuses and Penryn Campus, Cornwall
- Library – Exeter campus and Penryn Campus. For an introduction to Library Services: visit the Staff guide or contact the library to arrange a new staff induction meeting.
- Childcare
- Students Guild (Exeter) / FXU (Cornwall)
- Multi-faith Chaplaincy
- Sculpture Walk
Local induction
Each Academic College and Professional Service will complement the core University induction with relevant local induction. As a minimum, it is encouraged that new staff are introduced to:
- Other local staff
- Work space
- Work building
- Local facilities
- Role (from manager)
We also recommend that you view the website for your Department as well as the University's website for Current Staff.
Your Manager
Your manager plays an important role in your induction. In particular, they will clarify your job role and key responsibilities ensuring that you are clear on specific targets for the first year. In some cases, these may be clearer after a couple of months. Your manager is also likely to introduce you to other staff who you will be working with. They will also be able to make you aware of operational processes and policies.
Your area
Within your area, we anticipate that you will be:
- introduced to other staff
- made aware of various facilities
- familiarised with your building and other relevant locations
Each area has its own individual local induction requirements which will form an addition to the core University induction. This local induction may continue over a few months depending on the nature of your job role and the responsibilities you hold and may involve a number of staff.
Mandatory training and additional induction checklist for Covid-19 return to work:
All staff returning to the workplace are required to complete the online training course titled 'Introduction to your Covid-19 Workplace'. This is a mandatory course and staff must not return to a Campus or work area managed by the University of Exeter without first completing this training. This course requires staff to self-enrol via LearnUpon. More information can be found on the Secure Workplace webpages.
Staff must also complete the Covid-19 Return to Work Local Induction which can also be accessed via the Secure Workplace webpages.
Evaluation of induction
We would appreciate your completion of the Induction Evaluation. It means that the process of induction can be monitored and improved. Our aim is that all staff will report on their experience of induction to their new College/Service. Any comments that you provide may be quoted to your College/Professional Service in a generalised form and used to improve induction across the organisation as well as at a local level.
- Please complete the evaluation: Induction Evaluation online form.
