Your induction

The purpose of this workplace Induction is to make your transition into your new role as smooth as possible. The process will give you information about the University and your College/Professional Service as well as how you and your team fit into this structure.

The tabs below detail information that you will go over with your Induction Facilitator. You can download our induction checklist before you meet with your facilitator to ensure you cover everything during your induction. 

 

Welcome and introduction

  • Meet Induction Facilitator for College/Professional Service
  • Welcome to the College/Professional Service
  • Introduction to colleagues, Head of Service and other key personnel
  • Place(s) of work, address, keys and access
  • Start/finish times: hours of work (staff other than academic), timing of lunch breaks
  • Tour of building – to include location of toilets, tea/coffee/water facilities, arrangements and rooms
  • Assistance with access or other special needs – refer on any requirements to line manager
  • Fire exits, fire evacuation procedure and assembly point. How to raise the alarm, when is the fire alarm test day
  • Explain First Aid Procedures – Identify how to contact a First Aider in the building, accident reporting
  • IT account creation

Introduction to Trent Self-Service

Day 1: Complete Online Mandatory training

  • Health & Safety Introduction
  • Equality & Diversity Introduction
  • Prevent Duty- Inclusive, Cohesive and Safe Universities
  • Information Governance
  • Other mandatory online courses required for role/grade
  • Book onto the Welcome to University event- although not mandatory, this session is an important part of the induction process (Exeter Staff/Cornwall Staff)

Absence from work

Car parking and campus security

Your job role and working environment

  • Access to photocopier – codes, use of Print Services
  • Useful contacts and how to find contact information. Online look up: phone numbers and email
  • Use of telephones – How to set up voice mail, telephone user manual
  • Outlook Email - email signatures, Set up out of office, calendar
  • SID
  • Mail arrangements/pigeon holes.
  • Recycling and waste disposal facilities for building/work area
  • Campus Services Help Desk - Forms
  • Administration/secretarial organisation of College/Professional Service.
  • Other induction information specific to College/Professional Service.
  • Further job/role specific information via line manager. Discuss and agree with line manager key objectives of role (record on appraisal documentation) within three months
  • Identify date with line manager of first probation review. 
  • Relocation information (if applicable)
  • Performance Development Review

Documentation

Learning and Development

Health, safety, wellbeing and sustainability

Policies and procedures

Organisation

Facilities and other useful information

Communication systems

Local induction

Each Academic College and Professional Service will complement the core University induction with relevant local induction. As a minimum, it is encouraged that new staff are introduced to:

  • Other local staff
  • Work space
  • Work building
  • Local facilities
  • Role (from manager)

We also recommend that you view the website for your Department as well as the University's website for Current Staff.

Your Manager

Your manager plays an important role in your induction. In particular, they will clarify your job role and key responsibilities ensuring that you are clear on specific targets for the first year. In some cases, these may be clearer after a couple of months. Your manager is also likely to introduce you to other staff who you will be working with. They will also be able to make you aware of operational processes and policies.

Your area

Within your area, we anticipate that you will be:

  • introduced to other staff
  • made aware of various facilities
  • familiarised with your building and other relevant locations

Each area has its own individual local induction requirements which will form an addition to the core University induction. This local induction may continue over a few months depending on the nature of your job role and the responsibilities you hold and may involve a number of staff.

 

Evaluation of induction

We would appreciate your completion of the Induction Evaluation. It means that the process of induction can be monitored and improved. Our aim is that all staff will report on their experience of induction to their new College/Service. Any comments that you provide may be quoted to your College/Professional Service in a generalised form and used to improve induction across the organisation as well as at a local level.