Refocusing our resources

Taking account of the current global health crisis and its impact on the University, we are considering how to refocus our resources onto essential activities that we need to continue over the coming weeks and months.

If you think you may be able offer your time, and prioritise some of this critical work over your normal role for a short period, please discuss with your line manager and then get in touch with the team or click on the ‘information for staff’ link below.

Please note this service is only for short term immediate needs that have arisen due to the current global pandemic. Any other short term requirements should be covered within your team or department for now. For any requirements longer than 12 weeks you will need to submit an SR1 form.

We are inviting colleagues to complete the online form, which will collect information on your skills, interests and availability.

Managers requiring immediate short term resource during this time can also request help via the form detailed in the managers’ section below.

The Temporary Resourcing Team are looking after the Refocusing our Resources work and will be matching staff to vacancies that come through.

Refocusing our Resources – Available roles

Assessments Helpdesk Coordinator, College Operations, ESS - Student Services 

Grade & Working Pattern:E Grade, 0.5 FTE – 1FTE (18.25 hours - 36.5 hours)  

Dates:6th July 2020 – 24th August 2020 

Description of Work required: The Assessments Helpdesk coordinator will be involved in all aspects of setting the Helpdesk up for the August REF/DEF Exam period. This will include; reviewing guidance from May exam period, staff rotas, line management of advisers, confirming escalation procedures with relevant services, communicating with SID and providing statistics for the daily report.

Exam Script Support

ESS, TQAE, REF/DEF

Grade & working pattern: C & D Grade, Flexible but typically a few hours per day

Dates: 24 July 2020 – 21 August 2020

Description of work required: To upload exam scripts into the virtual environment. Training will be provided. This is a routine task but requires attention to detail.

 

Assessments Helpdesk supervisor

(REF/DEF Period) ESS, Education Services

Grade & working pattern: D Grade, there will be a rota system, support is needed 8am-8pm weekdays and on Saturday

Dates: 3 August 2020 – 21 August 2020

Description of work required: Answering queries from students undertaking exams, helping to resolve, signpost queries and assisting helpdesk staff.

 

Industrial Action Compensation Scheme (Appeals) Team

Compliance, Governance and Risk, Student Cases

Grade & working pattern: D Grade, Flexible but regular with several hours a day needed

Dates: 6 July 2020 – 22 July 2020

Description of work required: Navigating through spreadsheets and drafting templates for compensation. Attention to detail is needed.

 

Industrial Action Compensation Scheme Coordinator

Compliance, Governance and Risk, Student Cases

Grade & working pattern: E or F Grade, Flexible but regular hours per day

Dates: 1 July 2020 - 22 July 2020

Description of work required: Coordinate the work of the redeployed Industrial Action Compensation Scheme (Appeals) team who will be drafting templates and arranging for consideration of compensation.

 

Manual Markers for Ref/Def Period

ESS, Education Services

Grade & working pattern: C Grade, Flexible, could be as low as a few hours per week as part of a pool

Dates: 4 August 2020 – 16 September 2020

Description of work required: Marking exam scripts manually for multiple choice answers. Requires being able to navigate a spreadsheet and attention to detail.

 

Hubs Support

ESS, Education Services

Grade & working pattern: D or E Grade, Regular commitment needed of at least 0.5FTE. Full time, regular hours is preferred if available

Dates: 1 June 2020 – 31 August 2020

Description of work required: Supporting Hubs team with the range of queries they receive from students and preparation for APACs. No specialist knowledge needed - will be provided.

 

Exams Data Analysis

ESS, Education Services

Grade & working pattern: E Grade, Approx.10 hour, one off job over the course of a week

Dates: 1 June 2020 – 5 June 2020

Description of work required: To understand the demand on the exam assessment helpdesk to understand and plan for future requirements in Ref/Def period.

 

Viva Administration

ESS, Education Services

Grade & working pattern: D Grade - Normal office hours, can be flexible (no particular pattern, coverage needed by the team every working day of the week)

Dates: 15 June 2020 – 30 June 2020

Description of work required: Sending letters to students requiring a viva, organising time slots, communicating with the APAC, preparing paperwork.

 

Developer Support

ESS, TQAE

Grade & working pattern: D & E Grade - A variety of patterns can work but would need at least 1 day a week per person and needs to be a regular pattern so the team can be managed

Dates: 8 June 2020 – 11 September 2020

Description of work required: There will be a substantial amount of activity associated with Project Enhance to triage queries from academic colleagues and to help to make provision available online. There are two main tasks: - triage queries from academic colleagues to the TEL and Academic Development team and answer queries where able to - to work with the TEL and AD team to help to make provision available online with repeat/straightforward tasks.

 

Admissions Data Analyst

Admissions, Marketing Recruitment Communication & Global

Grade & working pattern: D & E Grade, Monday - Friday, hours flexible in the day

Dates: ASAP – 30 June 2020

Description of 1ork required: Depending on experience of the staff involved: Data cleansing, Forecasting & modelling, Regular report generation, construction of communication lists, BI report manipulation, data manipulation in excel.

Please email to register your interest for any of the roles above and if you haven't already done so please complete the TR4 online form.

Carbon Evaluator, Professional Services, Environment and Climate Emergency Team 

Grade & Working Pattern: Will consider all grades and will shape responsibilities up or down depending on worker 

Dates: ASAP – 30th September 2020  

Description of Work required: To review environmental savings initiatives from the 'initiatives list', to establish carbon saving methodology which can be rolled out for multiple initiatives / groups of similar initiatives, support the assessment and development of the carbon saving plan to Carbon Net Zero. 

 

Data administrator / Data support, Professional Services, Environment and Climate Emergency Team 

Grade & Working Pattern: Will consider all grades and will shape responsibilities up or down depending on worker 

Dates: ASAP – 30th September 2020 

Description of Work required: Data collation and capture. Review of existing data streams and review / development of new data streams data capture - including carbon from procurement, waste, deliveries etc associated with scope 3 data reporting. Working alongside the Data manager and supported by team to help obtain data for new data reporting warehouse.

 

Operations Assistant/Officer

Global Advancement (GA), Data Team with Operations Team of GA

Grade & working pattern: C Grade (however, role could be shaped to include D or E grade responsibilities if necessary) Up to full timer M-F between 8am & 6pm, as available.

Dates: ASAP – 31 August 2020

Description of work required: Primarily, this is a mass data-processing role. The worker would need existing advanced skills in data processing, including Excel and/or a database system such as SITS. The role would mainly be using GA's bespoke database system, Raiser's Edge. The role would be responsible for assisting the Data Team in the acquisition, cleaning/transforming, input/import, querying and export of data relating to alumni & supporters, to facilitate GA's work of engagement with and fundraising from the university's alumni and other supporters.

 

Interim Researcher Development Manager (Research Staff)

Research Services, Doctoral College

Grade & working pattern: F Grade, 0.6FTE - 21.9 hours over a 3-day period, Tuesday to Thursday

Dates: 29 June 2020 – 26 September 2020

Description of work required: This role would be responsible for co-managing (with the Head of Service) a highly regarded Researcher Development programme for Early Career Researchers and research staff as part of Research Services, the Doctoral College and Innovation, Impact and Business, which comprise a single division. The role holder would be expected to work collaboratively with colleagues across the University to support Researcher Development at Exeter and coordinate support for research-active academics at all career stages. More information available, please email: hr-temp@exeter.ac.uk.

 

Information Governance Officer

Compliance, Governance & Risk, Information Governance & Data Protection

Grade & working pattern: E Grade, 20 hours over week can be flexible with times

Dates: 8 June 2020 – 7 August 2020

Description of work required: Dealing with sensitive information, relating to Information Governance and Data Protection, this could include staff and student data. Supporting existing officers and the IG Manager/DPO. Confidentiality is a must. Our work covers all areas of the University, the team uses Sharepoint predominantly for both record management and case management. Supporting UoE staff through Teams and Yammer. The team works collaboratively across the university with large projects, research, 3rd parties, Exeter IT, PPBI, HR, ESS, legal, Colleges, Clinical Trials Unit, etc. Awareness of our work and function nice to have but not essential as training and support will be provided. http://www.exeter.ac.uk/ig/

 

ExeterMarine Project Co-ordinator

CLES, Biosciences Penryn

Grade & working pattern: C Grade, Minimum 3 days per week up to Full Time if possible

Dates: 1 June 2020 – 31 August 2020

Description of work required: Main Purpose of Role: To coordinate the content and communications through the ExeterMarine social media accounts, website and blog site. To provide administrative support underpinning all aspects of ExeterMarine. To support in the preparation and delivery of ExeterMarine events, aimed at the research community, external stakeholders and students. More information available, please email hr-temp@exeter.ac.uk

Please email to register your interest for any of the roles above and if you haven't already done so please complete the TR4 online form.

Please email us to register your interest for any of the roles above and if you haven't already done so please complete the TR4 online form.