Pre-interview preparations

Interview expenses

Expenses will only be reimbursed for posts Grade E and above

The University will reimburse travel expenses for candidates travelling to interview (a) at one of the University’s Exeter campuses, from outside the EX1, EX2, EX3 and EX4 postcode areas; or (b) at the University’s Cornwall campus, from outside the TR10 area. See below for more details on what can be claimed back.

How to claim

To claim back your interview expenses please submit a claim, (within 3 months of the interview date) using the, Interview Expenses Form‌, (claims for subsistence and accommodation can be added in the additional comments section of the form).  If payments need to be made into an international bank account, please use this form: International Payment Request form. Please send the claim to the chair of your recruitment panel/recruitment contact within the relevant Faculty/Service.  If you are unsure who this is, please contact: recruitmentadmin@exeter.ac.uk.  Information on what can be claimed can be found in the Interview Expenses Notes‌

For European Union funded positions under ESIF (European Structural Investment Fund) please ensure you retain your original receipts and include them with your interview expenses claim

Travel

For travel within the UK, the University will normally pay the standard, direct return rail fare (only via London where this is a necessary route) or bus/coach fare. If you travel by car, you will be reimbursed at the rate of 25 pence per mile.

International travel

If you are travelling from outside the United Kingdom, please contact your Recruitment contact as soon as possible to discuss, and prior to making any arrangements. If your travel arrangements make it necessary for you to spend another night in Exeter or your port of entry into the United Kingdom, then please contact us before making any arrangements to discuss further.

Parking

Candidates travelling by car should note that parking on the University’s campuses is subject to a Pay and Display charge, which will be reimbursed to you. Parking at the University’s Cornwall campus is also subject to Pay and Display. Information about travelling to the University’s Exeter campuses. 

Exceptionally, by prior agreement with Human Resources the University will pay a return air flight for travel within the UK, otherwise air fare will only be reimbursed for applicants travelling from outside the UK. The University's expectation is that applicants will choose the most economic travel option when travelling by air.

Subsistence

The actual amount spent, subject to receipt will be reimbursed, up to the following maximum sums: Lunch, £6.50; Tea, £6.50; Dinner, £11.20. Tea can only be claimed if you are still travelling (or away from home) after 1900 hours. If you are still travelling or away from home after 2100 hours then the Dinner allowance may be claimed. Candidates cannot claim both the Tea and Dinner allowance.

Accommodation

The University's expectation is that applicants will ensure travel plans are economical, and where possible travel to and from the University in the same day. Exceptionally, if the time of your interview/travel arrangements make if necessary for you to stay overnight before your interview in Exeter or Cornwall the University will reimburse the cost up to £80.00 maximum. The University will not normally cover the cost of an additional nights’ accommodation. If you think your circumstances warrant this please contact us.

Any questions regarding interview expenses should be sent to recruitmentadmin@exeter.ac.uk