Data Protection

A brief introduction

The Data Protection Act (DPA) aims to ensure personal privacy, through giving individuals rights with regards to information about themselves and putting responsibilities on organisations who process this information. When processing personal data organisations must comply with the following principles:

  1. Personal data shall be processed fairly and lawfully.
  2. Personal data shall be obtained only for one or more specified purposes, and shall not be further processed in any manner incompatible with that purpose or those purposes.
  3. Personal data shall be adequate, relevant and not excessive.
  4. Personal data shall be accurate and where necessary, kept up to date.
  5. Personal data processed for any purpose or purposes shall not be kept for longer than is necessary.
  6. Personal data shall be processed in accordance with the rights of data subjects under the Act.
  7. Appropriate technical and organisational measures shall be taken against unauthorised or unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data.
  8. Personal data shall not be transferred to a country outside the European Economic Area unless that country ensures an adequate level of protection.

For practical guidance staff should visit the Records Management Pages.