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Speakers and events

The University is committed to the protection of freedom of speech and academic freedom, alongside a duty of care for the welfare of our staff, students and visitors. Free and open debate on what are often controversial topics is encouraged, with respectful challenge. Our policies for the booking of speakers and events reflect this and confirm our commitment to allow events to go ahead providing that they are within the law.

All events booked by individual students or student groups must be risk assessed (including assessment of any speakers involved), as must all external speakers invited by staff or via commercial bookings. The risk assessment approval process differs by area due to operational differences, and this is set out within the speakers and events policy and processes listed below. The Office for Students (OfS) requires an annual statutory report detailing the number of speakers hosted and the number of documented risk assessments reviewed at the highest level. This report is statistical only, and does not include any personal data. Data may be reviewed internally by the University for assurance that the policy and related procedures are being adhered to. If you have any questions with regard to this policy, please contact

Note that in addition to the policies below, all events to be held on Campus must also be registered via the Event Summary Form. This enables a review of all events booked to identify any potential clashes that may require additional mitigations to allow them to go ahead.

Exeter campusesCornwall campuses
UOE speakers and events policy Speakers and Events Process

 Event Risk Assessment - Staff led or Student not affiliated to a Students' Union

Event Risk Assessment - Staff led or Student not affiliated to a Students' Union

Leaflets and posters policy


Event Referral Panel Approval Process


Teaching and Research Speakers Risk Assessment

Event Exeter Speaker Risk Assessment  
Online events guidance University of Exeter Online Events Guidance