COVID-19 Working Safely

Introduction:

In order to look after the health, safety and wellbeing of all our staff, students and visitors that are intending to or have already returned to campus a range of measures are in place and action has been taken to provide COVID-19 secure workplaces. These measures and actions are constantly monitored to ensure the campuses are as safe as we can make them by a combination of methods including; social distancing and other mitigations.

The University's approach to COVID-19 included a number of restart groups that worked together to enable a return of staff, students and visitors to our campuses in a way that minimises the risk of transmission of COVID-19.

In this context, ‘students’ refers to PGR, PhDs and PGTs only and does not include undergraduates. ‘Visitors’ includes external contractors (excluding those working within a compound that has been formally managed by a Principle Contractor) and service engineers etc. Managers refers to a line manager (staff) and a supervisor (students).

Due to the rapidly changing Government advice and sector specific guidance, the information in these pages and within the guidance documents will be updated regularly in line with updates from the UK Government, Public Health England (PHE) and World Health Organisation (WHO).

We strongly discourage downloading and storing locally any guidance documents as latest versions will always be available on this web page which include a clear version control system to enable you to identify where and when changes have been made.

All information and instructions within these pages must be followed in addition to the existing Health and Safety, Occupational Health and Wellbeing, HR and EDI Policies, Standards and Guidance.

Before staff return to campus managers, staff and students should familiarise themselves with the content of this website to ensure all reasonable steps have been taken to enable a safe return to campus.

What to do in the event of COVID-19 symptoms V1.2 (if you have symptoms, a confirmed case or have had any contact from NHS Track and Trace)

Prior to the opening of buildings:

In order to create a COVID-19 secure working environment, guidance has been created to assist staff to get our buildings COVID-risk assessed and ready with additional mitigations in place where optimum social distancing is not possible e.g. where areas / equipment have to be shared to enable staff and student re-occupation.

There is information on the actions that has been completed by Facilities Management and/or Estates Services in order to achieve approval and sign-off as COVID-19 secure buildings. It includes guides for action plans, risk assessment, mitigations, checklists, catalogue and information for ordering signage and sanitiser stations etc.

Information for Managers relating to staff and work place safety can be found in the Managers tab of this web page.

In this section there is information for Managers/Supervisors to assist in making workspaces safe for staff and students to return to campus in a COVID-19 secure environment.

Managers/Supervisors are required to undertake the Managers training to understand what is required to prepare and maintain safe workplaces for the return of both staff and students.

Staff should be assessed individually to identify current work position and any vulnerabilities in relation to COVID-19. Any staff identified as Clinically Extremely Vulnerable and Clinically Vulnerable should  continue to work from home.

All those working from home and on campus are to be directed to the COVID-19 DSE Guidance pages to ensure they are aware of both the information and equipment available for those that require adjustments to be made to their workstation.

Managers/Supervisors will ensure that staff and students  are familiar with the process and procedures that are in place for the buildings they occupy. A local induction to the workspace setting out the risk assessment and safe ways of working for staff and students must be completed and records  kept (a recording form is available).

Managers Training

Preparing the workplace

SafeZone App:

Information and sources of support:

 Research restart report (template):

‌‌

This section provides guidance, information and advice for staff and students returning to work on our campuses.

All staff and students must complete the Return to Campus induction prior to returning to on-campus working. The mandatory ‘Introduction to your COVID secure workplace’ is e learning (see training tab for details). Local induction will be provided to familiarise both staff and students with the new working environment and practices.

Staff working from home and on campus must do a DSE Self-assessment. Access to this assessment is via the COVID-19 DSE Guidance page.

Staff or students  who are concerned about returning to on-campus working should speak to their Manager/Supervisor and/or Occupational Health/Wellbeing Services.

 

Returning to Campus Guide:

SafeZone:

Using personal Protective Equipment (PPE) and Face Coverings:

 
 

Information and sources of support:

 

This section provides guidance, information and advice for the personal safety of our staff, students and visitors returning to work on our campuses.

This section contains information on the return dates of staff that hold safety roles, which is monitored and updated on a weekly basis.  The hyperlinks below contain current information on responses received to date, to establish availability when preparing buildings and workplaces within buildings to meet the COVID-19 secure criteria in the Restart programme.

First Aid

 

All staff returning to the workplace are required to complete the online training course titled 'Introduction to your COVID 19 Work Place'. This is a mandatory course and staff must not return to a Campus or work area managed by the University of Exeter without first completing this training. This course requires staff to self-enrol via LearnUpon.

All Staff training:

Managers training:

Student (Doctoral College) training:

Local Induction:

Local induction is providedat local management level so that both staff and students can familiarise themselves with the new environment and working practices.

Worked Examples that may be of use to you:

Confirmation of learning:

Staff and managers have a number of ways available to them to confirm that the ‘Introduction to your COVID-19 Secure Workplace’ training has been completed.

To confirm that the Managers training has been completed there is a hyperlink to an MS Form within the PowerPoint itself.

Completion of the student (Doctoral College) training is recorded within ELE.

 

 

The University approach to Covid-19 included a number of restart groups that worked hard to enable the return of staff, students and visitors to our campuses in a way that minimises the risk of transmission of Covid-19.

  • Over-arching University risk assessment