Screen Use

Supporting DSE use

Display screen equipment

Guidance for managers and employees

To encourage and support an environment within the University that prevents ill-health and injury, this ‘one stop shop’ DSE guidance for staff, students and managers is designed to help you work safely and healthily at your workstation.

All DSE users should complete a DSE workstation self-assessment both at the start of their employment and annually thereafter. The information below can help reduce the risk of discomfort and injury when working at a desk.




DSE self-assessment

The DSE Self-Assessment is a checklist for staff and students to use to ensure that workstations are set up correctly to reduce the risk of pain and ill health that can be associated with the use of Display Screen Equipment (DSE).

All staff are required to carry out a DSE self-assessment at the start of their contract and then on an annual basis or sooner if there are any significant changes i.e. change of location, change in health.

On completion of the DSE self-assessment, if you receive an amber result please contact your manager for advice and support. If you receive a red result please contact the Health and Safety team to arrange a further assessment.

Home working self-assessment form (covid 19 version)

Workstation equipment

After the workstation set-up guidance has been followed and completion of a DSE Self-Assessment it may be necessary to make changes to the current workstation and associated equipment.

Noted below are instructions on how to purchase equipment from the University’s preferred suppliers.  Operating instructions are also provided.  You may also be able to find spare items on the WARPit internal reuse platform.

Workplace task chair

Other equipment

Disposal of surplus office furniture and equipment

All surplus, damaged or unsuitable equipment should be disposed of in accordance with the A-Z Waste Guide.

Breaks and exercises

It is recommended that DSE Users have regular interruptions from screen work to prevent the onset of eye strain, and musculoskeletal pain. Therefore, periods of 5 minutes of alternative work activity every hour should be organised during the working day. This could include a change of task from DSE use to other tasks and taking time out to exercise.

When viewing the Desk Exercises (Sally Gunnell videos), hover the mouse over the image of Sally Gunnell on each slide and the video will activate and a play bar will appear below the image for you to see Sally demonstrating the exercise described in the adjacent text.

Eye care vouchers

The University provides free eye tests to staff who use Display Screen Equipment (DSE) on a regular basis, this is carried out through a voucher scheme in partnership with Specsavers Opticians.

To apply for an eye care voucher please send a completed PD41 Eye Care Voucher Request form along with an up-to-date DSE Workstation self-assessment to the Health and Safety team.

  • Vouchers will only be issued on receipt of both documents
  • Vouchers will be sent to the DSE User to the email address provided on the PD41 form
  • The Safety and Occupational team will issue DSE Eye Sight Test Vouchers to the users who apply for this
  • The Health and Safety team reserve the right to make inquiries with managers regarding applications
  • For more details please contact Health and Safety team
  • DSE Self-Assessment Form
  • DSE eye sight test information
  • PD41 Eye care voucher request form V2


Referral process flowchart

The referral flowchart explains the process to follow from completing a DSE Self-Assessment to seeking further advice and assistance.


'Wellbeing' refers to 'feeling good' and 'functioning well' - both physically and emotionally. Positive wellbeing enables an employee to flourish and achieve their full potential for the benefit of themselves and the University. The Wellbeing website provides more information.

The role of the Occupational Health (OH) Service is to support managers and employees to prevent work-related illness and injury and to assist staff to return to work after sickness absence.