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Council - Scheme of Delegation

 

1. Council delegates to the Vice-Chancellor the everyday operations of the University and its activities - encompassing the academic, corporate, financial, estate and human resources management. The following (a-f) are specifically not included in such delegations as set out under Statute 10 - The Powers of Council:

a) appointing the Vice-Chancellor

b) the variation, amendment or revocation of the Charter or Statutes;

c) the approval of the University’s annual audited accounts;

d) appointing the Auditors of the University;

e) making or amending Ordinances;

f) approving the annual budget.

2. Within this scheme of delegation, any decision in the following areas requires the approval of Council (or one of its committees and then reported to Council):

i. the University’s vision and strategic plans;

ii. capital and revenue annual budgets and financial plans;

iii. widening access and participation plans;

iv. new capital projects in excess of £250,000 that were not provided for in the Council approved annual capital budget ;

v. all capital projects in excess of £1m or a series of linked projects in aggregate exceeding £1m;

vi. the establishment of subsidiaries, new offices, campuses or similar;

vii. investments in associate companies or companies where the University holds a minority stake.

viii. investment policy and investment advisors;

ix. banking arrangements;

x. borrowings and overdraft facilities (allowing the CFO to utilise all such facilities once approved by Council according to any conditions set by Council , in the ordinary course of business);

xi. providing loans and/or guarantees to third parties outside the Group (including The Guild of Students and Falmouth and Exeter Students’ Union);

xii. risk management policy

xiii. leases of property – where total rental (including service charges)on the period of lease exceeds £500,000 or the term is longer than 5 years

xiv. litigation – commencement or settlement of litigation other than in the ordinary course of business for Human Resources or where the settlement is less than £250,000

xv. any unusual arrangement

xvi. pensions

3. Council delegates to the Remuneration Committee:

a) development of an overall remuneration strategy and policy to cover the remuneration, benefits and conditions of employment of the senior officers of the University.

b) reviewing and determining the remuneration, benefits and conditions of employment of the “Executive tier” i.e.:

  • Vice-Chancellor and Chief Executive
  • Provost
  • Registrar and Secretary
  • Deputy Vice-Chancellor (Research and Impact)
  • Deputy Vice-Chancellor (Education)
  • Deputy Vice-Chancellor (External Engagement)
  • Deputy Registrar & Director of People Services and Global Partnerships
  • Chief Financial Officer
  • Director of Communications and Corporate Affairs
  • Pro-Vice-Chancellor and Executive Dean (Business School)
  • Pro-Vice-Chancellor and Executive Dean (Medical School)
  • Pro-Vice-Chancellor and Executive Dean (College of Life and Environmental Sciences)
  • Pro-Vice-Chancellor and Executive Dean (College of Engineering, Mathematics and Physical Sciences)
  • Pro-Vice-Chancellor (College of Social Sciences and International Studies)
  • Pro-Vice-Chancellor and Executive Dean (College of Humanities)
  • Chief College Operations Officer
  • Director of Campus Infrastructure and Operational Support
  • Other senior officers of the University determined by the Council of the University taking account of comparative information on the remuneration, benefits and conditions of employment in the University sector and elsewhere as appropriate.

c) reviewing and determining any bonus arrangements and other additional payments for members of College Executives and other Directors of Professional Services as recommended by the Professorial and Senior Salaries Committee.

d) setting the strategy, policy and parameters for the review and determination of the remuneration and benefits of Professors and other senior officers of the University within the remit of the Professorial and Senior Salaries Committee.

e) reviewing the decisions of the Professorial and Senior Salaries Committee, including any discretionary revisions to remuneration made between meetings of the Group.

f) approving any severance terms for members of the Executive tier on the termination of their employment and to receive a report on any severance terms agreed for Professors and other senior officers of the University within the remit of the Professorial and Senior Salaries Committee.

g) promoting the University’s responsibilities for equality and diversity by ensuring that relevant issues are given full consideration in all matters relating to the remuneration of all staff falling within the remit of the Committee and of the Professorial and Senior Salaries Committee;

h) providing Council with an annual report which is transparent and meets the requirements of good governance.

4. Council delegates to the Nominations Committee:

i) Making recommendations to Council for:

a) the nomination of the Chancellor;

b) the nomination of the Pro-Chancellors under Class I of Council membership;

c) the nomination of the Chair of Council;

d) nominations for the places under Class II of Council membership;

e) nominations to Council committees and joint committees with Senate.

f) nominations to Trusts associated with the University.

ii) Reviewing criteria for appointments from time to time, having regard to Council policy.

iii) Promoting equality and diversity through its selection of nominations to Council.

iv) Reviewing the arrangements for developing future leaders to senior management roles.

5. Council delegates to the Audit Committee:

a. To assure the effectiveness of the University’s financial controls;

b. To assure the effectiveness of the University’s risk management, control and governance arrangement;

c. To oversee and assure the effectiveness of the University’s internal audit service and arrangements;

d. To oversee and assure the effectiveness of the University’s external audit service and arrangements;

e. To assure the quality of data submitted to HESA, HEFCE and other funding bodies.

As approved by Council 19th October 2018