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Information for students

Upon completion of your academic studies at Exeter, your HEAR will provide you with a record of your university achievements, including some of your extracurricular and co-curricular activities that the University is able to verify.

It is an enhanced academic transcript that will contain detailed information about your learning and achievements which, along with your degree certificate, will support applications for employment and further study. However, please note that the HEAR does not replace your CV or a job application form – these should always be written to meet the needs of a particular employer whereas the HEAR is an exit document that will be published in a finalised form when you graduate.

Your HEAR is a digitally signed document which you can share with employers, employment agencies or other universities by logging into Gradintel. The HEAR should only be issued by you on the request of a potential employer/placement provider/postgraduate admissions department and is not designed to be sent as part of a speculative application.

Prior to graduation, final year undergraduate students will be given access to their HEAR – please await further instructions which will be emailed to you along with a registration email from Gradintel.

Watch this video to find out more:

Please refer to the FAQs tab below for further information about the HEAR and how you will be able to access your HEAR.

What will be in my HEAR?

The HEAR is made up of 8 sections:

1) Information about you - including your name, date of birth and student number

2) Information about your qualification - the degree title, fields of study and University awarding the qualification

3) Information on the level of your qualification - including the length and level of study

4) Information on the content of your studies and the results - this section includes details about your programme, grading structure and the results you have obtained

5) Information on the function of your qualification - this is where any further study opportunity or professional status will be recorded

6) Additional information - this section is where verified additional activities can be recorded. See additional activities for further information

7) Certification of the HEAR - this section confirms that your HEAR has been certified by the University

8) Information on the national higher education system - including information designed to provide employers with a general understanding of higher education.

Additional Achievements and Activities

(Section 6)

For a complete list of currently approved achievements included in the University of Exeter HEAR, please see HEAR 6.1 Approved Achievements.

The following table provides a summary

University led activities

Exeter Award completion
Exeter Leaders Award completion
ILM Level 2 completion
Grand Challenges: completion, achievement of professional development certificate and student leader roles
Students As Change Agents
Exeter Student Ambassador Scheme
Peer Leaders
Peer Programme Organiser
Female Role Model in STEM – Renewable Energy
Represented University in national/international mooting competition (Law School)
Represented University in regional / national negotiation competition (Law School)
Students as Partners
Pathways to Law Mentor

Students' Guild and FXU Activities

Elected positions on committees and teams
Course/SSLC/College/Halls reps
Exec committee roles (trustees etc)
Event/Project leaders (Guild only include Project Leaders for ESV) 
Volunteering (only for Guild/FXU projects)
Welcome team/FXU crew
Guild/FXU/AU special awards

Athletic Union activities

All the above equivalent AU activities plus:
Team coaches & captains
Activators
SVS
High Performance Programme Participation

College/discipline achievements

Departmental prizes, performance related awards and commendations. For full approved list see here.

OTC

Army Reserve Commissioned Officer
Junior Under Officer, University Officer Training Corps of the Army Reserve

URNU

Chartered Management Institute Level 5 Certificate in Management & Leadership 
Chartered Management Institute Level 5 Award in Management & Leadership 
University Royal Naval Unit Senior Midshipman

Items in italic in the table are legacy roles. 

HEAR achievements are kept under review by the Student Engagement and Achievement Recognition (SEAR) Group. Please note that the University is under no obligation to publish details of any particular extracurricular/co-curricular achievement/activity in a student's HEAR.

Amendments to your achievement data‌ and excluding activities from your HEAR

For those completing studies you will have the opportunity to view the extracurricular/co-curricular achievements recorded for you and amend or remove any that you do not wish to have published on your HEAR. This usually takes place in May/June. Notification will be sent by email to students who are due to complete studies when this function is available and if you do not make any changes, your HEAR will be published in its entirety.

Further guidance

It is important to remember the following:

  • Your HEAR is not a CV or a job application form, it is simply a record of achievements you have gained whilst studying at Exeter that the University is able to verify. You should not send your HEAR as part of a speculative application to potential employers – only issue it on request.
  • When you complete your course your HEAR is finalised and, with the exception of factual errors, cannot be changed.
  • Graduate employers use a range of recruitment procedures (which may include for example, application forms, CVs and interviews) giving you the opportunity to highlight many areas of your skills and experience, including those that do not appear on your HEAR.
  • The HEAR is likely to be useful during the first few years after you complete your studies, after that its relevance will subside as your employment history becomes far more important.

For these reasons it is important to give some thought to what you wish to include, and in particular what you will be happy for employers to see about your extracurricular activities, now and in the future. 

Reviewing Your HEAR

Prior to graduation you will have the opportunity to view the extracurricular/co-curricular achievements recorded for you and request a correction, a removal or an addition. This is done via an online tool and notification is sent by email to graduating students when this function becomes available. 

For those graduating in 2020 this opportunity was available until 9 June 2020. For those graduating in 2021 the opportunity will most likely be available in May/June 2021. 

The data in the review tool will only show eligible achievements completed and confirmed before the data was submitted in late April. Eligible achievements completed after this date will not appear in the tool but will be included in the final HEAR as long as they are completed by the end of your studies. For those graduating in the Summer this will be the end of Summer term. Please note this is a one-off opportunity — you can only use this achievement review tool once.

Once you have submitted any requests for additions or corrections the relevant data manager will contact you where there may be a reason that the change cannot be made, for example you request an achievement that is not recognised. There are a number of data managers with different processes and some may contact you to confirm the change will be made while others may not. If you do not hear anything then it means that your request has been accepted and will be included in your HEAR. HEARs are usually issued during the week before graduation. 

This page will be updated with further information about the review window when it is open.

FAQs

Does the HEAR replace the Exeter Award? 

No, in fact the Exeter Award is one of the key achievements that will appear on the Exeter HEAR.

Furthermore, whilst paid work and work experience do not appear on the HEAR (with the exception of placements that count towards your degree), Universities are being encouraged to include activities that incorporate skills development and reflection on work experience, which is precisely what the Exeter Award offers.

Will I still receive a degree certificate?

Yes. You will receive your degree certificate once your award has been agreed by the University Senate.

When will my HEAR be available?

Once your award has been agreed, your HEAR will be published as a final document around the time of your graduation. You will receive an email from Gradintel to access it online when it is available.

How do I exclude information from my HEAR?

Most of the HEAR contents follows a national specification and cannot be changed, however under section 6.1 the University of Exeter decides what activities/achievements have been approved for inclusion. See here for further details.

Students in their final year will be contacted prior to graduation with the opportunity to view the extracurricular/co-curricular achievements currently recorded for them and remove any that they do not wish to have published in their final HEAR.

How do I add an achievement to my HEAR?

The HEAR section 6.1 (extracurricular and co-curricular achievements) is put together by drawing data from databases across the University, including the Student Guild, FXU and the AU. Achievements that appear on the list approved by the HEAR Project Board (see here) will therefore be added automatically to your HEAR, you do not need to do anything. Activities not on the list cannot be added.

The information about my additional activities and achievements (section 6.1) is incorrect, who should I contact?

Prior to graduation you will have the opportunity to view the extracurricular/co-curricular achievements recorded for you and amend or remove any as appropriate. This will be done via an online tool (notification will be sent by email to graduating students when this function is available).

Please use this tool to report any amendments to your achievement details. If you feel there is an achievement missing, please first consult the approved list of HEAR achievements here to check that your achievement is included on the University's HEAR. If it is an approved achievement and is missing, the table of achievement activity organisers on that web page will help you forward your query to the correct department, using the online tool.

Why doesn't my **** achievement appear on my HEAR?

The list of approved achievements that are automatically recorded in the University of Exeter HEAR can be viewed here.

Please check this list before querying the absence of an achievement on your HEAR. Achievements that do not appear on this list cannot be added to your HEAR.

If you are a taught postgraduate who previously undertook undergraduate studies at Exeter, please note that achievements included in your (postgraduate) HEAR will only correspond to your time as a postgraduate student at the University of Exeter.

Why doesn’t the ***** training course I attended appear on my HEAR?

The HEAR will feature significant achievements and positions of responsibility held whilst at University, that the University can verify. However, it will not itemise training undertaken as part of, or preparation for, these achievements.

For example, whilst the Exeter Award will feature on the HEAR, individual components such as employability sessions attended will not. Similarly, whilst positions of responsibility held via the Student Guild/FXU/AU (e.g. positions on committees) will appear on the HEAR, training attended to help you fulfil those roles will not.

If you have attended a course at the University that is run by an external organisation and externally accredited (eg First Aid, Sports Coaching qualifications etc) then this also will not feature on the HEAR. You are of course encouraged to include key information like this in the education/qualification section of your CV and job applications.

Why does my activity appear in different academic years?

HEAR achievements are recorded by academic year. In some cases the same entry may be recorded for two academic years for example Guild committee positions usually run from Easter to Easter and will be recorded in both academic years in which the position was held.