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Criminal Records Bureau (CRB) checks
Governing strategies
- University Procedures and Codes of Practice relating to Criminal Record Bureau checks
- UK Legislation relating to Criminal Record Bureau checks
- University Terms and Conditions of Employment
Level of service
Human Resources will:
- Advise Colleges on CRB requirements and University Policy and Procedures.
- Process the required CRB forms.
- Advise and support Colleges in cases where CRB disclosures detail previous convictions.
Key indicators
Key indicators for this activity are:
- Where a CRB disclosure is required for an appointment under the University’s Policy, this is made clear in the further particulars and the letter of appointment
- The CRB disclosures is requested of the individual before the appointment is confirmed.
- Confidentiality standards are maintained.
Performance targets
Subject to the Dependencies below:
- 95% of requests for CRB disclosures will be sent to the Criminal Records Bureau within two weeks of HR receiving all the completed documentation.
- 95% of CRB outcomes will be informed to individuals and Colleges within two weeks of receipt.
Key contacts
- HR Business Partners
- HR Recruitment and Administration Manager
Redress
Complaints about aspects of the service should be made to your College HR Business Partner in the first instance. In the event that the customer/client remains dissatisfied following informal discussion with the HR Business Partner, the issue should be raised in writing with the Director of Human Resources who will normally respond within 5 working days.
Dependencies (Colleges)
To operate effectively in this service area, Human Resources requires:
- Colleges to submit, in good time, clear and accurate authorised forms/instructions (including the cost code for re-charge of the CRB fee).
- Where a CRB disclosure is required of current staff, the College to explain the reason for the requirement to each employee and obtain their consent to a making a disclosure request.
Dependencies (external and other Professional Services)
Human Resources goals in this area may be affected by:
- The subject of the request failing to provide the necessary information in the required format.
- Administrative procedures at the Criminal Record Bureau.
